Drone Lab Student Workstations

RFP# 2027-01
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Request for Proposal/Quote
"Notice to Proposers"
Drone Lab Student Workstations
RFP Number: 2027-01
Date Posted: 06/22/2026
Closing Date: 07/10/2026
Email Address: purchasing@wsutech.edu
Website: https://wsutech.edu/purchasing/
Project Name: Drone Lab Student Workstations
Purpose of Purchase: Provide workstations for the drone lab.
Agency: WSU Campus of Applied Sciences and Technology (WSU Tech)
4004 North Webb Road, Gateway Bldg., Wichita, KS 67226
Guarantee: No Monetary Guarantee Required
Scope Summary: WSU Tech is soliciting proposals from qualified manufacturers, distributors, and
integrators for the design, fabrication, delivery, and installation of custom drone
laboratory workstations for the National Center for Aviation Training (NCAT)
Expansion Project. The lab will support instruction, assembly, maintenance,
programming, testing, and operation of unmanned aircraft systems (UAS). The
furniture solution shall support both hands-on technical activities and computer-
based instruction while providing flexibility for future technology changes.
READ THIS REQUEST CAREFULLY
From this point forward, all Contractors and Vendors shall be referred to as "Contractor". Failure to abide by
all the conditions of this Request may result in the rejection of your proposal/quote. Inquiries about this
Request should indicate the RFP number and title and be directed to the Purchasing Coordinator via email
address above.
This notice to Contractors is intended to be used in conjunction with the Request for Proposal and all terms
and conditions.

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Solicitation Reference Number: The above number has been assigned to this Solicitation and MUST be shown
on all correspondence or other documents associated with this Solicitation and MUST be referred to in all
verbal communications. All inquiries, written or verbal, shall be directed to the Purchasing Coordinator via
email address above.
Failure to notify the Purchasing Coordinator of any conflicts or ambiguities in this Solicitation for Proposal may
result in items being resolved in the best interest of WSU Tech. Any modification to this Request shall be
made in writing by addendum and mailed to all bidders who received the original request. Only written
communications are binding.
Sales Tax Determination: This Project has been determined by the Kansas Department of Revenue to be
exempt from Kansas Sales Tax(es). The cost of said tax must be EXCLUDED FROM all Proposals and Contract
prices. Sales tax includes all applicable state, county and city sales tax. If needed, WSU Tech will provide the
Contractor with a tax exemption number for their use.
Contact: All communications and for technical information regarding the RFP specified in this solicitation and
to arrange for a site visit, contact:
purchasing@wsutech.edu
Any correspondence by potential bidders, with WSU Tech, must be documented in writing and submitted to
the Purchasing Coordinator, to be considered for any possible addenda, and/or in the evaluation of the
proposal/quote. Any change in specifications shall be documented by the Purchasing Coordinator and will
be issued by written addendum.
This Request for Proposal (RFP) does not obligate WSU Tech to award a contract or complete the proposed
project and each reserves the right to cancel this RFP if it is in its best interest. Proposals must be clear and
concise. Proposals that are difficult to follow or that do not conform to the RFP format or binding
specifications may be rejected. Responding Vendors must include the required information called for in this
RFP. WSU Tech reserves the right to reject a proposal if required information is not provided or is not
organized as directed.

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WSU Tech also reserves the right to waive minor informalities and reserves the right to:
1. Reject any and all proposals received in response to this RFP.
2. Select a proposal for contract negotiation other than the one with the lowest cost.
3. Negotiate any aspect of the proposal with any Vendor.
4. Terminate negotiations and select the next most responsive Vendor for contract negotiations.
5. Terminate negotiations and prepare and release a new RFP.
6. Terminate negotiations and take such action as deemed appropriate.
Any decision to cancel or reject any and all proposals is in WSU Tech's sole discretion. WSU Tech also reserves
the right to change the evaluation criteria or any other provision in this RFP by posting notice of the change(s)
on the Purchasing section of WSU Tech's webpage. Vendors should check the site daily for updates (e.g.
amendments, responses to questions) and are expected to review information on the site carefully before
submitting a final proposal. Such changes or updates above constitutes written notice to each Vendor.

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Proposal Content and Specifications
Customized UAS Workstations
1. PURPOSE
WSU Tech is soliciting proposals from qualified manufacturers, distributors, and integrators for the design,
fabrication, delivery, and installation of custom drone laboratory workstations for the National Center for
Aviation Training (NCAT) Expansion Project.
The lab will support instruction, assembly, maintenance, programming, testing, and operation of unmanned
aircraft systems (UAS). The furniture solution shall support both hands-on technical activities and computer-
based instruction while providing flexibility for future technology changes.
2. SCOPE OF SERVICES
Provide design assistance, shop drawings, fabrication, delivery, installation, punch-list completion, warranty
support, and coordination with WSU Tech. The project is anticipated to include:
Sixteen (16) student workstations
One (1) instructor workstation
*
Associated monitor mounting provisions, cable management, and utility integration
*
*
3. FUNCTIONAL REQUIREMENTS
Student Workstations:
Durable educational/industrial-grade construction
Integrated cable management
*
Accommodation for power and low-voltage routing
*
Capability to support dual-monitor configurations
*
Provision for computer/peripheral storage
*
Adjustable levelers or equivalent stabilization
*
Instructor Workstation:
Command-and-control style workstation
Support for multiple displays
*
Clear sightlines to student workstations
*
Integrated cable management and equipment storage
*
*

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General:
Compatible with floor-mounted utility locations and power connection options between workstations
Designed for educational laboratory environments
*
Finish selections coordinated with WSU Tech
*
References to specific products, concepts, layouts, or configurations are intended only to establish
*
minimum functional and performance requirements. Equivalent products will be considered provided the
proposer demonstrates compliance with all stated requirements.
Proposers offering alternatives shall provide:
Product literature
Dimensional drawings
*
Renderings
*
Warranty information
*
Compliance matrix identifying how each requirement is met
*
*
4. SUBMITTAL REQUIREMENTS
Include:
Company qualifications
Relevant project experience
*
Proposed workstation solution
*
Shop drawing concepts
*
Warranty information
*
Lead time and delivery schedule
*
References
*
Completed pricing schedule
*
Compliance matrix
*
*
5. PRICING SCHEDULE
Pricing shall be broken down into the following format:
Cost per Student Workstation (Qty. 16)
Cost per Instructor Workstation (Qty. 1)
*
Delivery and Installation
*
Other (list out/describe)
*
*

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Alternates:
Height-adjustable workstations
Enhanced monitor mounting systems
*
Additional power/data integration
*
Custom branding elements
*
Other proposer-identified value-added features
*
*

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Duration of Offer
All proposal responses must indicate they are valid for a minimum of one hundred eighty (180) calendar days
from the date of the proposal closing unless extended by mutual written agreement of both parties. Prices
and terms of the proposal as stated must be valid for the length of the resulting contract.
RFP Terms and Conditions
This RFP includes and incorporates the Contract Provisions form. Contractors should be aware that these
terms and conditions in preparing responses to this RFP. Much of the language reflected in any resulting
contract with WSU Tech is required by statute. If you take exception to any of the language in the terms and
conditions, you must indicate those exceptions in your response to the RFP; certain exceptions may result in
your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your
response to the RFP will be available for discussion or negotiation.
Proposal / Delivery Form
Lump Sum Contract Proposal for: $ _________________________ DATE: ________________
Proposer: ________________________________
ADDRESS: __________________________________________
Base Bid: In compliance with the Instructions to Proposers and subject to all conditions thereof, the
undersigned hereby proposes to furnish all material and equipment and to perform all labor for and incidental
to the entire Work for the Project, all in accordance with the Drawings, Specifications and Contract
Documents.
WSU TECH IS TAX EXEMPT BY STATE STATUTE. THE SUCCESSFUL CCONTRACTOR WILL BE RESPONSIBLE FOR
ANY AND ALL STATE AND LOCAL TAXES AND WILL NOT PASS SUCH ONTO WSU TECH.

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Proposed Timeline of Project
The undersigned agrees to complete all Work within agreed upon date of written Notice to Proceed.
Liquidated damages may be assessed at the rate of $100 per day if the Contractor exceeds the contracted
number of days for completion.
Proposed Timeline for project completion:
Subcontractors:
The undersigned proposes to use the following Subcontractors for this Project if applicable:
Mechanical Work: ______________________________________________________________
Electrical Work: ______________________________________________________________
Other: _______________________________________________________________
References:
1)
2)
3)

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SIGNATURE SHEET
RFP Number: 2027-01 Closing Date: 07/10/2026, 4:00 pm CST
By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services
proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that
all exceptions are clearly identified.
State Tax: The undersigned attests this Proposer is not in arrears in taxes due the State of Kansas.
Legal Name of Person, Firm or Corporation
______________________________________________________________________________
Mailing Address _________________________ City & State ___________________Zip_______
Phone ______________________ E-Mail __________________________________
Signature _______________________________________ Date ________________
Typed Name ___________________________ Title ___________________________
Required Documents and Forms
The items below, that are checked, must be submitted with your proposal for your offer to be considered
responsive to the Request for Proposal.
_X_ Proposal / Delivery Timeline Form
_X_ Signature Sheet
_X_ Certification regarding Immigration Reform and Control
_X_ Disable Vet, Minority/Women Owned
_X_ Contract Provisions form
_X_ Current W-9

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CERTIFICATION REGARDING
IMMIGRATION REFORM & CONTROL
All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as
may be amended from time to time. This Act, with certain limitations, requires the verification of the
employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well
as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment
Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that
Contractor has complied with all federal and state laws relating to immigration and reform. Any
misrepresentation in this regard or any employment of persons not authorized to work in the United States
constitutes a material breach and, at the College's option, may subject the contract to termination and any
applicable damages.
Contractor certifies that, should it be awarded a contract by WSU Tech, Contractor will comply with all
applicable federal and state laws, standards, orders and regulations affecting a person's participation and
eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor
further certifies that it will remain in compliance throughout the term of the contract.
At WSU Tech's request, Contractor is expected to produce to WSU Tech any documentation or other such
evidence to verify Contractor's compliance with any provision, duty, certification, or the like under the
contract.
Contractor agrees to include this Certification in contracts between itself and any subcontractors in
connection with the services performed under this contract.
____________________________________________ ______________________
Signature, Title of Contractor Date