Drive Through RGB Arched Tunnel

Irmo Chapin Recreation Commission
Bid Invitation
Bid Title: Drive Through RGB Arched Tunnel
Mailing/Posting Date: 04/29/2026
Mandatory Pre-Bid Meeting: N/A
Bids will be received: 5/8/2026 until: 2:00PM at 5605 Bush River Rd Columbia, SC 29212
Direct inquiries to
Bids should be mailed to: Or hand carried to:
Mike Hudson, Project Manager Administrative Office
Irmo Chapin Recreation Commission Irmo Chapin Recreation Commission
5605 Bush River Road 5605 Bush River Road
Columbia, SC 29212 Columbia, SC 29212
SUBMITTER INFORMATION
Vendor Name: __________________________________________________________
Street Address/PO Box: __________________________________________________________
City, State, Zip Code: __________________________________________________________
Federal I.D./SSN: __________________________________________________________
Contact Person: __________________________________________________________
E-mail Address: __________________________________________________________
Telephone Number: __________________________________________________________
Facsimile Number: __________________________________________________________
MUST BE SIGNED TO BE VALID
I understand that Irmo Chapin Recreation Commission (ICRC) reserves the right to reject any and all
proposals, the right in its sole discretion to accept the proposal it considers more favorable to ICRC's
interest, and the right to waive minor irregularities in the procedures. ICRC further reserves the right to
reject all proposals and seek new proposals when such procedure is reasonably in the best interest of ICRC.
ICRC also reserves the right to award portions of this bid to separate vendors. I also certify that this
proposal is made in all respects fair and without collusion or fraud. I agree to abide by all conditions of this
proposal and certify that I am authorized to sign this proposal.
Authorized Signature: __________________________________________________________
Name (typed or printed): __________________________________________________________
Title: __________________________________________________________
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IRMO CHAPIN RECREATION BID Date:
COMMISSION (ICRC) Contact: Mike Hudson
Project Manager
Email: mhudson@icrc.net
Administration Office
Phone: (803)213-2047
5605 Bush River Road
Columbia, SC 29212
SUBMISSION REQUIREMENTS
1. PROPOSAL MUST BE RECEIVED AT: Administration Office - 5605 Bush River Road Columbia
SC. 29212, NO LATER THAN 2:00PM ON 5/8/2026 ATTENTION: MIKE HUDSON
2. SUBMITTER INFORMATION AND SIGNATURE PAGE (Pg 1) and SUBMISSION
REQUIREMENTS (Pg 4)
3. QUESTIONS
All questions regarding this bid must be submitted in writing and emailed to Mike Hudson at
mhudson@icrc.net. Reponses to questions will be distributed to all firms which have received an
original bid from Irmo Chapin Recreation Commission.
4. INFORMATION AND INSTRUCTIONS
All bid sheets and this form must be submitted in a sealed envelope. The face of the envelope shall
contain the bid title (Drive Through RGB Arched Tunnel), and the date and time of bid opening. Bids
not submitted on this bid form will be subject to rejection. The Commission assumes no responsibility
for unmarked or improperly marked envelopes. Bids, amendments or withdrawal requests must be
received by the time advertised for bid opening. It is the vendor's sole responsibility to insure that bid
documents are received by the time and date indicated in the solicitation notice. All prices and
notations shall be printed in ink or typewritten. Errors shall be crossed out and corrections entered
and initialed by the person signing the bid. No bid shall be altered or amended after the specified time
for opening. By submission of a bid, the vendor shall guarantee that all goods and services shall meet
the requirements of the solicitation.
Scope of Work:
1. Provide and Deliver Drive Through (1) 22' x 17' x 100' RGB Arched Tunnel that includes the
following:
1.1 Mounting hardware, lights pre-attached to the frame, all controllers, connectors, and
RGB components for 10 arches which can be spread 1' - 10' apart and a 22'x17'
dimension per arch
1.2 Arched tunnel frame made of powder coated steel piping
1.3 Arches built to DOT specifications
1.4 Arches lit with 24v Minleon RGB Pebbles
1.5 At least a 5-year warranty
1.6 Already fully programmed
1.7 Provide a set-up and product guide
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IRMO CHAPIN RECREATION BID Date:
COMMISSION (ICRC) Contact: Mike Hudson
Project Manager
Email: mhudson@icrc.net
Administration Office
Phone: (803)213-2047
5605 Bush River Road
Columbia, SC 29212
2.0 Definitions:
2.1 ICRC - Irmo Chapin Recreation Commission
3.0 Existing Conditions
3.1 New Drive Through RGB Arched Tunnel
4.0 SUMMARY
4.1 Design fabrication and delivery of a 22' x 17' x 100' RGB arched tunnel
5.0 TERMINATION
5.1 For Cause: In the event of material breach by contractor, ICRC shall be given written notice specifying
the material breach. The County would regard any deviation from the requirements of the contract that was
neither trivial nor innocent as being material. Such deviations are evaluated on an instance-by-instance basis
but any deviation which impairs the utilization or value of the property to ICRC would be regarded by the
Commission as a material breach. Upon receipt of such notice, if contractor has not begun correction of the
material breach within two (2) days or has not substantially corrected the material breach within ten (10) days
of receipt of written notice, ICRC shall have the right to terminate unilaterally and immediately services
hereunder without further notice. County of Lexington reserves the right to purchase any and all services or
other items thereafter in the open market, charging the contractor with any additional costs. Should such
charge be assessed, no subsequent proposals or proposals of the defaulting contractor will be considered
until the assessed charge has been satisfied. Additionally, ICRC shall have a similar right of rescission in any
instance where contractor provides or seeks to provide any services for a price higher than that specified
herein, without regard to cause, including governmental regulatory intervention and insistence. In the event of
rescission, revocation or termination, all documents and other materials in the possession of ICRC or
scheduled for delivery to the Commission relating to performance hereunder shall become the property of
ICRC. ICRC's failure to exercise their rights to terminate under this provision shall not be construed as a
waiver of their rights to terminate, rescind or revoke the services herein in the event of any subsequent breach.
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IRMO CHAPIN RECREATION BID Date:
COMMISSION (ICRC) Contact: Mike Hudson
Project Manager
Email: mhudson@icrc.net
Administration Office
Phone: (803)213-2047
5605 Bush River Road
Columbia, SC 29212
Bid Submittal Requirements
I. Provide copy of certificate of insurance.
II Provide at least three references of customers who have had similar work conducted by your
company.
III. Provide time frame to complete work
IIII Bidder will submit photograph of proposed arched tunnel.
V. Supply all documentation of licenses and certification required, if needed
Bid Submittal Document
All bid components are required to be filled in for bid to be eligible for consideration.
Bid Components Unit Price
Provide & Deliver Arched Tunnel $______________
Taxes $______________
Shipping $______________
Total All (Unit Pricing) $______________
Comments / Proposed Addendum
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Company Name: ______________________________________________________________
Address: __________________________________________ Ph. _______________________
Company Representative: ___________________________ Title:____________________
Signature: _____________________________________ Date:________________________
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