Drive Simulator

INVITATION TO BID
Bid Number: 262703
Bid Title: Drive Simulator
Bids will be accepted until September 1, 2026, at 12:00 P.M. CST
Bids Will Be Publicly Opened: September 1, 2026, at 2:00 P.M. CST
Bid Release Date: August 18, 2026
INSTRUCTION TO BIDDERS
It is the bidder's responsibility to read entire bid including contractor's license requirements.
INSTRUCTION TO BIDDERS
1. Bids will be accepted until September 1, at 12:00 p.m. To ensure consideration of your
Bid, all Bid Packages and addenda shall be returned in an envelope or package clearly
marked with Baton Rouge Community College, Bid title, Bid opening date and the Bid
number and submitted in person to the following drop off location: The Mail Bag, 7515
Jefferson Highway #326, Baton Rouge, LA 70806. FAXED OR EMAILED BIDS WILL
NOT BE ACCEPTED.
2. Baton Rouge Community College (BRCC) will open all timely submitted sealed bids at
its office located at Magnolia Library Building, Dumas Room, 201 Community College
Drive, Baton Rouge, LA 70806, on September 1, 2026, at 2:00 p.m., in response to this
Invitation to Bid. At 2:00 p.m., all Bids will be publicly opened and read aloud.
3. All bid prices and information shall be typed or written in ink. Any corrections, erasures,
or other forms of alteration to prices should be initialed by the Bidder.
4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and
authorized inspection and acceptance, whichever occurs last. Delinquent payment
penalties are mandated and governed by Louisiana R.S. 39:1695.
5. Bids submitted are subject to provisions of the laws of the State of Louisiana including,
but not limited to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations
(Title 34 of the Louisiana Administrative Code); Executive Orders; and the terms
conditions, and specifications listed in this solicitation.
6. Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S.
39:1594.
7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to
Bidders, terms, conditions, and specifications and further certifies that this Bid is made
without collusion or fraud.
8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their
company, any subcontractors, or principals are not suspended or debarred by the
General Services Administration (GSA) in accordance with the requirements in "Audit
Requirements in Subpart F of the Office of Management and Budget's Uniform
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Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards" (Formerly OMB Circular A-133). A list of parties who have been suspended or
debarred can be viewed at www.sam.gov .
Signature of Authorized Bidder: Company:
(Shall be signed and dated) (Typed or printed)
Name Address:
(Typed Or Printed)
City, State, Zip
Payment Terms: Telephone No.
Email Address: Fax No.
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STANDARD TERMS AND CONDITIONS
1. Bid form.
All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid
package and properly signed. Bids submitted in the following manner will not be accepted:
A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;
B. Bid filled out in pencil;
C. Bid not submitted on BRCC's standard Bid Package and Bid Form.
D. Telegraphic or facsimile bids.
2. Receipt of Bids.
Bids shall be received at the address specified in this Invitation prior to Bid opening time in order
to be considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring
that its courier service provider makes inside deliveries to the physical location specified. BRCC is
not responsible for any delays caused by the bidder's chosen means of bid delivery. BRCC is not
responsible for late deliveries that make use of BRCC's interoffice mail service.
3. Bid Opening.
Bidders may attend the Bid opening, but no information or opinions concerning the ultimate
contract award will be given at the Bid opening or during the evaluation process. Bids may be
examined within 72 hours after Bid opening. Information pertaining to completed files may be
secured by visiting the BRCC Purchasing Department during normal working hours. Unsuccessful
bidders submitting a response to the solicitation will be provided with a copy of the tabulated results
by providing a self-addressed stamped envelope with the original bid package.
4. Withdrawal of Bids.
A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding
Saturdays, Sundays and legal holidays, for good cause as for patently obvious, unintentional, and
substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a
substantial quantity of work, labor, material or services made directly in the compilation of the
bide.
5. Standards of Quality.
Any product or services bid shall conform to all applicable federal and state laws and regulations
and the specifications contained in the solicitation. Objections to the specifications or bid
conditions shall be filed in writing and received by the BRCC Purchasing Department at least five
(5) days prior to the date of the bid opening.
6. Prices & Delivery.
Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including
transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45 days.
Prices are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon, etc., as
specified in the Invitation. If accepted, prices shall be firm for the contractual period.
Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB
Destination means the successful bidder shall deliver and unload purchased items to the dock of
the designated point of receipt. All cartage, drayage, packaging, handling, palletizing, etc. shall be
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included in the Bid price. Include a packaging list that includes the purchase order number with
each shipment.
Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.
7. Taxes.
Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all
state and local sales and use taxes.
8. Award.
A purchase order or contract will be awarded to the Bidder who has provided a responsive and
responsible Bid at the most favorable Bid Price as determined by the signed Bid Form.
BRCC intends to award on an all-or-none basis and to reject any or all Bids and waive any
informalities. The purchase order or contract, faxed, mailed, or delivered to the successful bidder
is the official authorization to render services.
9. Invoices.
Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201 Community
College Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to
accountspayable@mybrcc.edu. The invoice shall refer to the delivery ticket number, delivery date,
purchase order number, quantity, unit price, and delivery point. A separate invoice for each order
delivered and accepted shall be submitted by the contractor in duplicate. Invoices shall show the
amount of any cash discount and shall be submitted on the contractor's own invoice form. Payment
will be made on the basis of the unit price as listed in the purchase order/contract. Such price and
payment will constitute full compensation for furnishing and delivering the contract commodities
or services. Invoice pricing must match bid pricing structure.
10. Purchase Order/Contract Cancellation for Cause.
BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations,
for cause, including but not limited to, the following:
(1) Failure to deliver within the time specified in the contract;
(2) Failure of the product or service to meet specifications, conform to sample quality or
to be delivered in good condition;
(3) Misrepresentation by the contractor;
(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with
BRCC;
(5) Conflict of contract provisions with constitutional or statutory provisions of state or
federal law;
(6) Any other breach of contract.
11. Termination of the Purchase Order/Contract.
Termination for Convenience: BRCC may terminate the contract at any time by giving
thirty (30) days' written notice to the Contractor of such termination or by negotiating with
the Contractor an effective date. The Contractor shall be entitled to payment for
deliverables in progress, to the extent work has been performed satisfactorily.
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Termination for Cause: The State may terminate this contract for cause based upon the
failure of the Contractor to comply with the terms and/or conditions of this contract;
provided that the State shall give the Contractor written notice specifying the Contractor's
failure. If within 15 days after receipt of such notice, the Contractor shall not have either
corrected such failure and thereafter proceeded diligently to complete such correction, then
the State, may at its option, place the Contractor in default and this contract shall terminate
on the date specified in such notice. The Contractor may exercise any rights available to it
under Louisiana law to terminate for cause upon the failure of the State to comply with the
terms and conditions of this contract; provided that the Contractor shall give the State
written notice specifying the State's failure.
12. Termination for Non-Appropriation of Funds.
The continuance of the contract is contingent upon the appropriation of funds to fulfill the
requirements of the contract by legislature. If the legislature fails to appropriate sufficient monies
to provide for the continuation of the contract, or if such appropriation is reduced by the veto of the
Governor or by any means provided in the appropriations act or Title 39 of the Louisiana Revised
Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues for that
year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient
monies for the continuation of the contract, the contract shall terminate on the date of the beginning
of the first fiscal year for which funds are not appropriated.
13. Default of Contractor.
Failure to deliver within the time specified in the Bid will constitute a default and may cause
cancellation of the contract. Where BRCC has determined the contractor to be in default, BRCC
reserves the right to purchase any and all products or services covered by the contract on the open
market and to charge the contractor with the cost in excess of the contract price. Until such assessed
charges have been paid, no subsequent Bid from the defaulting contractor will be considered.
14. Order of Priority.
In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions,
the Standard Term and Conditions shall govern.
15. Applicable Law.
All contracts shall be construed in accordance with and governed by the laws of the State of
Louisiana.
16. Terms and Conditions.
This solicitation contains all terms and conditions with respect to the commodities herein, any
vendor contracts, forms, terms or other materials submitted with bid may cause bid to be rejected.
17. Increase/Decrease Clause.
The quantities listed herein are estimated to be the amount needed. In the event a greater or lesser
quantity is needed, the right is reserved by BRCC to increase or decrease the amount, at the until
price stated in the contract.
18. Late Payments.
Interest due by the Using Agency for late payments shall be in accordance with La. R.S. 39:1695
at the rates established in La. R.S. 13:4202.
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19. Claims of Controversies.
Any claim or controversies arising out of this contract shall be resolved by the provisions of La.
R.S. 39:1671-1673.
20. Prohibition of Discriminatory Boycotts of Israel.
In accordance with La R.S. 39:1602.1, the following applies to any bid with a value of $100,000
or more and to vendors with five or more employees:
By submitting a response to this solicitation, the bidder or proposer certifies and agrees that the
following information is correct: In preparing its response, the bidder or proposer has considered
all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the
solicitation, selection, or commercial treatment of any subcontractor or supplier, refused to transact
or terminated business activities, or taken other actions intended to limit commercial relations, with
a person or entity that is engaging in commercial transactions in Israel or Israeli-controlled
territories, with the specific intent to accomplish a boycott or divestment of Israel. The bidder also
has not retaliated against any person or other entity for reporting such refusal, termination, or
commercially limiting actions. The state reserves the right to reject the response of the bidder or
proposer if this certification is subsequently determined to be false, and to terminate any contract
awarded based on such a false response.
21. Prohibition of Companies that Discriminate Against Firearm and Ammunition Industries:
In accordance with La. R.S. 39:1602.2, the following applies to any competitive sealed bid or
competitive sealed proposals, or contracts with a value of $100,000 or more involving a for-profit
company with at least fifty full-time employees:
Unless otherwise exempted by law, by submitting a response to this solicitation or entering into
this contract, the bidder, proposer, or contractor certifies that the following:
1. The company does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association based solely on the entity's or
association's status as a firearm entity or a firearm association.
2. The company will not discriminate against a firearm entity or firearm trade association
during the term of the contract based solely on the entity's or association's status as a
firearm entity or firearm trade association.
The College reserves the right to reject the response of the bidder, proposer, or contractor if this
certification is subsequently determined to be false, and to terminate any contract awarded based
on such a false response or if the certification is no longer true.
22. Equal Opportunity.
By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of
services to and/or employment of individuals because of race, religion, sex, age, national origin,
handicap or disability. Bidders shall keep informed of and comply with all Federal, State and local
laws, ordinances and regulations which affect their employees or prospective employees.
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23. Non-Exclusivity Clause.
This agreement is non-exclusive and shall not in any way preclude BRCC from entering into similar
agreements and/or arrangements with other vendors, or from acquiring similar, equal or like goods
and/or services from other entities or sources including state contracts.
24. Descriptive Information.
Bidders proposing an equivalent brand or model should submit with the bid information (such as
illustrations, descriptive literature, technical data) sufficient for the College to evaluate quality,
suitability, and compliance with specifications in the solicitation, Failure to submit descriptive
information may cause bid to be rejected. Any change made to a manufacturer's published
specifications submitted for a product shall be verifiable by the manufacturer. If item(s) bid does
not fully comply with specifications (including brand and/or product number), bidder should state
in what respect item(s) deviate. Failure to note expectations on the bid form will not relieve the
successful bidder(s) from supplying the actual products requested. The decision of the College as
to equivalency shall be final.
25. Purpose.
The purpose of this contract is to provide the specified services. The terms and conditions of this
specification are incorporated into and an essential part of the services. The contractor shall
perform all services in a safe manner, in a manner to conform to the highest standard of good trade
practices, in accordance with applicable laws and regulations and in accordance with
manufacturer's performance specifications.
26. Signature Authority.
ATTENTION: R.S. 39:1594(C)(4) REQUIRES EVIDENCE OF AUTHORITY TO SIGN AND
SUBMIT BIDS TO THE STATE OF
LOUISIANA. YOU MUST INDICATE WHICH OF THE FOLLOWING APPLY TO THE
SIGNER OF THIS BID.
PLEASE CIRCLE ONE.
1. THE SIGNER OF THIS BID IS EITHER A CORPORATE OFFICER WHO IS LISTED ON
THE MOST CURRENT ANNUAL REPORT ON FILE WITH THE SECRETARY OF STATE
OR A MEMBER OF A PARTNERSHIP OR PARTNERSHIP IN COMMENDAM AS
REFLECTED IN THE MOST CURRENT PARTNERSHIP RECORDS ON FILE WITH THE
SECRETARY OF STATE. A COPY OF THE ANNUAL REPORT OR PARTNERSHIP
RECORD MUST BE SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.
2. THE SIGNER OF THE BID IS A REPRESENTATIVE OF THE BIDDER AUTHORIZED TO
SUBMIT THIS BID AS EVIDENCED BY DOCUMENTS SUCH AS, CORPORATE
RESOLUTION, CERTIFICATION AS TO CORPORATE PRINCIPAL, ETC. IF THIS APPLIES
A COPY OF THE RESOLUTION, CERTIFICATION, OR OTHER SUPPORTIVE
DOCUMENTS SHOULD BE ATTACHED HERETO.
3. THE BIDDER HAS FILED WITH THE SECRETARY OF STATE AN AFFIDAVIT OR
RESOLUTION OR OTHER
ACKNOWLEDGED/ AUTHENTIC DOCUMENT INDICATING THAT THE SIGNER IS
AUTHORIZED TO SUBMIT BIDS FOR PUBLIC CONTRACTS. A COPY OF THE
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APPLICABLE DOCUMENT SHOULD BE SUBMITTED TO THIS OFFICE BEFORE
CONTRACT AWARD.
27. Bidder's Responsibility.
It is the Bidder's responsibility to check the LaPac website frequently for any possible addenda that
may be issued. BRCC is not responsible for Bidder's failure to download any Addenda documents
required to complete the Invitation to Bid.
28. Bidder Inquiries.
An inquiry period is hereby firmly set for all interested bidders to perform a detailed review
of the bid documents and to send any written inquiries relative thereto. Without exception, all
inquiries MUST be given in writing by an authorized representative of the proposer, clearly
cross-referenced to the relevant bid section. All inquiries must be received by 2:00 p.m.
August 24, 2026. Only those inquiries received by the established deadline shall be considered
by the State. Inquiries received after the established deadline shall not be entertained.
Inquiries concerning this bid can be emailed to:
Name: Desiree Brown
E-mail: brownd3@mybrcc.edu
An addendum will be issued and posted to the LAPAC website to address all workable
inquiries received and any other changes or clarifications to the bid. No negotiations, decisions
or actions shall be executed by any bidder because of any oral discussions with any BRCC
employee or consultant. It is the bidder's responsibility to check the LAPAC website regularly
for addenda that may be issued.
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SPECIFICATIONS AND BID FORM
This solicitation is to purchase a Driver Simulator for the purpose of training at Baton Rouge Community
College (BRCC).
Bidder shall provide a minimum one-year warranty beginning on the date of final acceptance by BRCC.
The warranty shall include, at no additional cost, all parts, labor, field service/maintenance, and software
updates required to maintain the equipment and software in proper operating condition.
Following expiration of the initial one-year warranty period, BRCC may elect to purchase annual
maintenance and software support for successive one-year periods at pricing mutually agreed upon in
writing by BRCC and the Contractor. Each renewal must be affirmatively authorized in writing by BRCC
prior to the start of the renewal period. Automatic renewal is prohibited.
The bidder shall provide the following or EQUAL:
DESCRIPTION QTY. UOM UNIT PRICE TOTAL PRICE
1 Compact TranSim VS 1 EA
Trucking Simulator or
EQUAL
State Brand Name:
_____________________
Must include a minimum 10- $_____________ $_____________
speed Original Equipment
Manufacturer (OEM) manual
transmission
Image generation processing
platform: Intel i7 4.9 GHz
processor, NVM3 Solid-State
Drive (SSD), GeForce RTX
4070 video and graphics
The dashboard shall replicate
the general configuration and
functionality of a conventional
Class 8 semi-truck dashboard
and shall include, at minimum,
seat, restraint, steering wheel,
pedals, brake controls and
transmission controls.
360-degree immersive visual
system (180-degrees forward,
plus rear-view mirrors, virtual
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pan, and operational over-the-
shoulder view, presented on 4K
Ultra High-Definition Displays
Must have an interface for both
operator and instructor
High-volume and clear stereo
sound.
Force-feedback pneumatic and
hydraulic braking
Force-feedback steering
Must have clutch and
accelerator pedals that are
representative of a real Class 8
semi-truck's clutch and pedals.
Vehicle behavior shall vary
based on configurable vehicle
and payload parameters,
including gross vehicle weight,
payload weight, road grade,
speed, braking input, and
steering input.
Minimum of 10 commercial
vehicle inventory required
Must have at minimum the
following environments:
baseline urban, suburban, rural,
freeway, skid pad, mountain,
and snow virtual, advanced
airport, coal mine,
construction site, desert, dirt
road, indoor trucking course,
mountain forest, oil field, and
swamp
Must have simulated impeding
conditions, obstacles and
malfunctions that must include
fog, snow, rain, wind, ice,
glare, intoxication, rail
crossing, pedestrians, animals,
tire blow-out, and brake failure.
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