DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES

Agency: Hillsborough County Public Schools
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
  • 423740 - Refrigeration Equipment and Supplies Merchant Wholesalers
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Jul 23, 2026
Due Date: Aug 12, 2026
Solicitation No: 26233-ITB-MST
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Main

Agency
Hillsborough County Public Schools
Status
Active
Fiscal Year
2026
Primary Contact
Ronalda Emerson
Title
DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES
Secondary Contact
Shawntavia Fleurijean
Number
26233-ITB-MST
Tertiary Contact
Erika James
Type
Invitation to Bid
Department
Maintenance
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
No
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
All work described in these specifications involves providing all necessary labor, materials, and filters for water fountains and or commercial refrigeration filter services in compliance with local and state regulations, as well as guidelines set forth by the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) and the Occupational Safety and Health Administration (OSHA).

•Current District water fountains and ice machines have indicators that notify when filters are to be replaced. The district anticipates filters are to be changed every 6 months based on the current schedule.

•Vendor will be required to keep the current district log up to date regarding filter changes. Vendor will be required to update the log as new sites are added, fountains or ice machines are added or removed or changed out to new brands or types.
Dates(All times are listed as EST )

Broadcast Date
7/8/2026 7:00 PM EST
Question End Date
7/22/2026 5:00 PM EST
Sample Due Date
7/23/2026 5:00 PM EST
Due Date
8/12/2026 5:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
2 Day(s)
Sample Due Date Reminder Notification
2 Day(s)
Due Date Reminder Notification
2 Day(s)
Pre-Bid Meetings

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 12
Type Name Description File Type
Invitation for Bid 26233ITBMST Drinking Fountain and Ice Machine Filter Services.pdf 26233-ITB-MST DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES PDF
All Bid Types CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT PDF
All Bid Types Vendor Registration Form 07.10.25.pdf Vendor Registration/Substitute W-9 PDF
All Bid Types VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES.pdf Affidavit: Human Trafficking PDF
All Bid Types STATEMENT OF NO BID.pdf Statement of No Bid PDF
Attachment 26233ITBMST Price Sheet.xlsx 26233-ITB-MST Price sheet Excel
Attachment District Offices Water and Ice Machine Location List.xlsx District Offices Water and Ice Machine Location List Excel
Attachment HCPS Ice Machine Location List.xlsx HCPS Ice Machine Location List Excel
Attachment HCPS Water Fountain Location List.xlsx HCPS Water Fountain Location List Excel
Addendum Addendum 1 26233ITBMST Drinking Fountain and Ice Machine Filter Services.pdf Addendum 1 PDF
Attachment 26233ITBMST Price Sheet Revised.xlsx Revised Price Sheet Excel
Attachment 26233ITBMST Filter Standards.pdf HCPS Filter Standards PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 6
Question Date Asked Answer Date Answered
Can you clarify, the ice makers have both the one green dual filters and many have a single Pentair filter. To bid are we to price replacement of the single units to dual ?
7/17/2026 5:10:48 PM Water fountains and ice machines may have more than 1 filter and more than 1 brand.

Filters will be billed and paid per each. Vendor will be paid based on number of filters replaced x’ the bid price. 		7/21/2026 12:09:40 PM
Sections 3.4.6.3 and 3.4.7.3 require the Contractor to "Install HCPS-approved replacement filters," but the solicitation does not define the criteria for HCPS approval. Given that these filters treat drinking water consumed daily by students and staff, will HCPS require all replacement filters furnished under this contract to be certified to NSF/ANSI 42 (chlorine, taste, and odor reduction), NSF/ANSI 53 (health effects, including lead reduction), and NSF/ANSI 401 (emerging compounds, including microplastics), with third-party-certified PFOA/PFOS (PFAS) reduction claims? If not, please define the minimum performance and certification standards a replacement filter must meet to be considered "HCPS-approved." 7/20/2026 2:46:19 PM See attachment 26233-ITB-MST Filter Standards 7/23/2026 3:07:02 PM
Will HCPS require Bidders to submit, as part of the Bid response, manufacturer specification sheets and current certification listings (verifiable in the NSF, IAPMO, or WQA public listing databases) for the specific replacement filter models proposed, so that HCPS may verify compliance with the applicable standards prior to award? 7/20/2026 2:46:34 PM Yes, vendors MUST submit manufacturer specification sheets and current certification listings for the specific replacement filter models proposed, so that HCPS may verify compliance with the applicable standards prior to award 7/23/2026 2:02:09 PM
Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered? 7/21/2026 10:12:32 AM See Section 4.4.3 Item Samples 7/21/2026 12:31:51 PM
Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered? 7/21/2026 11:57:50 AM See Section 4.4.3 Item Samples 7/21/2026 12:31:41 PM
Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered? 7/21/2026 1:57:49 PM See Section 4.4.3 Item Samples 7/21/2026 2:03:56 PM
Commodity Codes

Total: 9
Code Description
[740-88] Water Filters, Ice Machine
[890-78] Water Filters and Filter Elements (Except Boiler, Photographic Darkroom, and Swimming Pool): Cartridges, etc.
[225-30] Coolers, Electric (Water Fountains)
[225-32] Coolers, Non-Electric (Water Fountains)
[939-24] Coolers, Drinking Water, Maintenance and Repair
[985-28] Coolers, Drinking Water, Rental or Lease
[031-14] Chilled Water System, Portable
[225-64] Recycled Drinking Fountains and Supplies
[936-64] Purification and Filtering Devices Maintenance and Repair
Publications

Total: 0
Publication Date
Get Government Bids Like This by Email Receive daily bid alerts that match your keywords, business categories, and target regions.
View Sample Report Start Free Trial

See Also

Clean, Repaint, & Repair of E...

Project ID: 13-26 Title: Clean, Repaint, & Repair of Existing Mossy Head Industrial

Walton County

Due by 9/14/2026

OSF FAA BHSUD FY26

Description: OSF FAA BHSUD FY26 Department: Community Services Buyer: Taruna Malhotra Solicitation Number:

Palm Beach County

Due by 1/23/2030

BUS STOP ADVERTISING

Description: BUS STOP ADVERTISING Department: Purchasing Buyer: David Juhe Solicitation Number: RFP-680-24-036/DJ-4 Type:

Palm Beach County

Due by 2/28/2030

PROMOTIONAL ITEMS, PLAQUES, T...

Description: PROMOTIONAL ITEMS, PLAQUES, TROPHIES, MEMORIAL BRICKS/STONES Department: Purchasing Buyer: Christal Bakie Solicitation

Palm Beach County

Due by 11/14/2027

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.