Drakes Creek Greenway Streambank Stabilization

CITY OF
HENDERSONVILLE
101 MAPLE DRIVE NORTH
HENDERSONVILLE, TN 37075
REQUEST FOR BIDS
PROJECT NAME:
DRAKES CREEK GREENWAY STREAMBANK STABILIZATION
ISSUE DATE: July 20, 2026
QUESTIONS DUE: August 7, 2026 AT 4:00 PM
ADDENDUM POSTED (IF NEEDED): August 11, 2026
SUBMITTALS DUE: August 18, 2026 AT 2:00 PM
BID NO. 27-0002
JAMIE CLARY, MAYOR
CITY OF HENDERSONVILLE
PUBLIC WORKS DEPARTMENT
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City of Hendersonville
Public Works Department
PROJECT NAME:
DRAKES CREEK GREENWAY STREAMBANK STABILIZATION
TABLE OF CONTENTS
DESCRIPTION: PAGE NUMBER:
Request for Bids 1
Table of Contents 2
Invitation to Bid 3
Bid Submittal Checklist 4
Bidding Instructions 5-6
General Conditions 7-9
Federal Funding Requirements (If Applicable) 10
Specifications 11-12
Bid Proposal Submittal Form 13
Bid Proposal Submittal Form (Page 2) 14
Title VI Compliance 15
Plans 16-19
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INVITATION TO BID
The City of Hendersonville is accepting separate bids for the DRAKES CREEK GREENWAY
STREAMBANK STABILIZATION project.
The Drakes Creek Greenway Streambank Stabilization Project addresses critical bank erosion to
protect public greenway infrastructure and re-establish channel stability. The scope entails
targeted in-stream grading and water management to prepare the channel, followed by the
strategic installation of heavy stone riprap to armor the bank toe against high-velocity scour.
Executed in strict compliance with Aquatic Resource Alteration Permit (ARAP) guidelines to
safeguard water quality, the project integrates bioengineered native plantings to secure the
upper slopes. Work concludes with full site restoration and erosion control to return the
riparian corridor and adjacent recreational paths to safe, stable conditions.
Specifications may be obtained by email request to Todd Baun with the Public Works
Department at tbaun@hvilletn.org or by paper copy from the Public Works Department,
Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075.
Bids must be submitted by August 18, 2026, for the opening at 2:00 PM (CST), at which time
they will be opened in the Conference Room 1 at Hendersonville City Hall, 101 Maple Drive North,
Hendersonville, Tennessee 37075.
The City may utilize federal, state, or other grant funding for this project. If federal funds are
utilized, the Contractor shall comply with all applicable federal laws, regulations, executive
orders, and grant requirements applicable to the funding source, including, but not limited to,
applicable provisions of 2 CFR Part 200 and federal contract provisions required by the awarding
agency. Additional federal compliance requirements may be incorporated into the executed
contract through amendment or contract documents, as applicable.
The City reserves the right to reject any and all bids and to waive informalities or technicalities.
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BID SUBMITTAL CHECKLIST
Project Name: DRAKES CREEK GREENWAY STREAMBANK STABILIZATION
Solicitation Number: 27-0002
Company Name:
The Bidder is responsible for ensuring that all required documents are submitted with its response. Failure
to provide required documentation may result in the response being deemed nonresponsive.
Please check all items included with your submission.
Completed Bid Submittal Checklist
Contractor and Applicable Subcontractor License Information Included on the Outside of Sealed Bid
Envelope in accordance with TCA 62-6-119
Completed Bid Proposal Submittal Form (Page 1), including Prime Contractor and Applicable
Subcontractor License Information
Completed and Signed Bid Proposal Submittal Form Pricing Sheet (Page 2)
Acknowledgment of All Addenda Issued (if any)
Acknowledgment of Liquidated Damages Requirement ($250/day)
Proof of Insurance or Evidence of Insurability (meeting or exceeding bid requirements)
List of Relevant Equipment (required per Bidding Instructions #6)
Qualifications Statement / Company Capability Information (required per Bidding Instructions #6)
Acknowledgement of Performance Bond and Payment Bond Information Requirement
Title VI Compliance Form (Voluntary - Not Required for Submission or Evaluation)
Proposed Project Schedule with Anticipated Working Days
Acknowledgment of Potential Federal Funding Requirements (if applicable)
CERTIFICATION
The undersigned certifies that this checklist has been reviewed and that all required documents have been
included in the submission. The Bidder understands that submission of this checklist does not relieve the
Bidder of responsibility for complying with all requirements contained in the solicitation, including any
applicable federal funding requirements, certifications, or contract provisions that may become applicable
to this project.
Authorized Representative: _______________________________
Title: _________________________________________________
Signature: _____________________________________________ Date: ________________________________________________
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BIDDING INSTRUCTIONS
Sealed bids will be received by the City of Hendersonville Finance Department for furnishing all
materials and supplying of all labor necessary to provide DRAKES CREEK GREENWAY
STREAMBANK STABILIZATION in the City of Hendersonville City Limits.
Copies of the specifications and contract documents may be examined and obtained at the Public
Works Department, located at Hendersonville City Hall, 101 Maple Drive North, Hendersonville,
Tennessee 37075.
For further information, contact, Todd Baun, Project Manager, tbaun@hvilletn.org or 615-822-1016
BIDDING REQUIREMENTS
1) Bid proposals will be received by the City of Hendersonville Finance Department,
located at Hendersonville City Hall, 101 Maple Drive North, Hendersonville,
Tennessee 37075, no later than 2:00 PM on August 18, 2026 Bids must be submitted
in the format shown below. Bids received after this time and/or bids improperly
submitted shall be returned to the bidder unopened. Telegraphic bids will not be
accepted.
2) The following information shall be clearly noted on the outside of the sealed bid
envelope in accordance with TCA 62-6-119:
1.) Project Name: DRAKES CREEK GREENWAY
STREAMBANK STABILIZATION
2.) Bidder's Name:
3.) Business Address:
4.) Business Telephone:
5.) Bidder's Email:
6.) Prime Contractor's License Number:
7.) License Classification:
8.) License Expiration Date:
In accordance with TCA 62-6-119, if applicable, the following subcontractor
information shall also be listed on the outside of the sealed bid envelope:
Electrical Subcontractor Name, License Number, Classification and Expiration Date (for
electrical work of $25,000 or more)
Plumbing Subcontractor Name, License Number, Classification and Expiration Date (for
plumbing work of $25,000 or more)
HVAC Subcontractor Name, License Number, Classification and Expiration Date (for
HVAC work of $25,000 or more)
Masonry Subcontractor Name, License Number, Classification and Expiration Date (for
masonry work of $100,000 or more)
3) Bidder shall be properly licensed as a Tennessee Contractor in accordance with Tennessee
Code Annotated 62-6-119 and shall maintain such license in good standing throughout
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the duration of the project.
4) Bidder shall be a business properly licensed by the State of Tennessee.
5) Contractor shall supply proof of insurance prior to commencing with work.
6) All bidders must submit their qualifications and list of relevant equipment with their bids.
Failure to do so may be cause for the rejection of the bid.
7) Bidder agrees, if awarded the contract to:
a. Commence work within ten (10) days of the issuance of a Notice to Proceed.
8) Contract/Project Administration: The Public Works Director, or their designated
representative(s), shall serve as the owner's representative. All requests, correspondence
and submittals pertaining to this contract shall be addressed, in writing, to the attention
of:
Todd Baun, Project Manager
Public Works Department
101 Maple Drive North
Hendersonville TN 37075
9) The City reserves the following rights:
Waive any informalities
Reject any or all bids
Award to the bidder that best meets the needs of the City of Hendersonville
Make multiple awards, if applicable, if it is deemed to be in the best interest of the
City.
10) NOTE: The cost of required insurance is not a separate bid item and as such must be
included within the bid at an appropriate rate applied to all items.
11) All addenda issued prior to bid opening shall become part of the contract documents. It is
the bidder's responsibility to confirm receipt of all addenda.
12) Bidder agrees that prices will be good for one hundred twenty (120) days to allow review
of the submittal and through the duration of a signed contract.
13) PERFORMANCE AND PAYMENT BONDS
For contracts exceeding One Hundred Thousand Dollars ($100,000), the successful bidder
shall furnish Performance and Payment Bonds in accordance with Tennessee Code
Annotated 12-4-201. Bonds shall be in an amount equal to one hundred percent (100%)
of the contract price unless otherwise specified by the City. Bonds shall be issued by a
surety company licensed to do business in the State of Tennessee and acceptable to the
City of Hendersonville.
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GENERAL CONDITIONS
A. CONTRACTOR'S DUTIES
All work performed under this contract shall be performed in accordance with all
provisions of the specifications. Any deviations from the specifications must be approved
in writing by the owner or his representative, prior to performance. The contractor in
writing shall, immediately upon discovery, bring to the attention of the owner any
conflicts which May occur among the various provisions of the specifications. The owner
shall resolve such conflicts as soon as possible. Failure of the contractor to bring conflicts
or exceptions to the attention of the owner shall allow the owner to require any changes
deemed necessary, before acceptance by the owner.
B. MATERIALS
All materials supplied by the Contractor under the provisions of these specifications shall
be new materials of the kind and character called for by the specifications. Materials not
matching the specifications shall be replaced, in a manner satisfactory to the owner, at the
Contractor's sole cost. All materials to be furnished under these specifications shall be the
standard product of a manufacturer regularly engaged in the production of such material
and shall be the manufacturer's current standard product and shall be delivered to the site
with appropriate tickets given to the owner.
C. CONTRACT DURATION
Prices shall remain in effect for the duration of the project to sixty (60) days after the final
payment has been issued by the City of Hendersonville.
Refer to the work hours and scheduling constraints below and in the contract drawings.
D. DISPUTES
For the purpose of this contract, all disputes arising from this contract, or its
interpretation shall be in writing address to the Public Works Director. The Public Works
Director's decision shall be final.
E. UNIT PRICES
The unit price for each of the several items in the proposal of each bidder shall include its
pro-rata share of overhead and incidental costs; so that the sum of the products obtained
by multiplying the quantity shown for each item by the unit price bid represents the total bid.
Any bid not conforming to this requirement may be rejected as incomplete. Special
attention of all bidders is called to this provision, should conditions make it necessary to
revise the quantities, no limit will be fixed for such increased or decreased quantities;
no extra compensation allowed.
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F. INSURANCE REQUIREMENTS
Contractors must possess the following insurance to be considered as a responsive bidder:
Worker's Compensation: $1,000,000
Employer's Liability:
Each accident: $1,000,000
Disease, policy limit $1,000,000
Disease, each employee $1,000,000
General Liability:
Each occurrence: $1,000,000
Aggregate: $2,000,000
Automobile Liability: $1,000,000
Professional Liability:
Each claim: $1,000,000
Aggregate: $2,000,000
G. PAYMENT TO THE CONTRACTOR
Contractor shall as soon as practical, after final acceptance by the City, submit an invoice
for the amount of work done and the value thereof. The invoice shall contain the following
information: Purchase order number, location of work, quantities of each item in place,
cost of each unit of work, and total amount due, on the Contractor's invoice form. Final
quantities for each individual work assignment shall be checked, approved, and signed by
the Public Works Director and/or an official representative of the City of Hendersonville.
After such approval, the City of Hendersonville shall pay, or cause to be paid the
contractor, in the manner provided by law, the entire sum so found to be due hereunder.
H. GENERAL
Successful bidder shall obtain a valid City of Hendersonville business license, prior to
beginning any work.
Time for Completion: The Contractor will have 30 working days to complete this project.
The Contractor once started will complete each assignment in a timely manner and will
maintain a work force consistent to accomplish the project from start to finish.
The City reserves the right to reject all or portions of any project which contains defective
materials and/or workmanship. Final inspection of the materials and workmanship shall
be made as promptly as practicable, but failure to inspect and accept or reject materials or
workmanship shall not impose liability on the City of Hendersonville for such materials
or workmanship which are not in accordance with specifications. Prior approval must be
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obtained in the event necessity requires the use of materials or supplies not conforming to
the specifications. Payment may be made at a proper adjustment in price.
Protection of Persons and Property: The Contractor shall be responsible for any/ all
injuries or damages to persons or property that may occur in connection with the
performance of work under this contract. He shall take all necessary precautions and
exercise adequate diligence to prevent injuries or damages of any nature to persons or to
property of others during the prosecution of this contract. The Contractor shall defend
the City of Hendersonville against any and all claims which may arise from the
performance of this contract.
Warranty: The Contractor hereby warrants and guarantees to the City that all materials,
equipment, and workmanship furnished under this Contract shall be of good quality, new
unless otherwise required, free from faults and defects, and in strict conformance with the
Contract Documents. The Contractor agrees to repair, replace, or restore any defects or
damages to the Work, as well as any adjacent work disturbed as a result of such defects,
that appear within a period of one (1) year from the date of final acceptance or substantial
completion, at no cost to the City.
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FEDERAL FUNDING REQUIREMENTS (IF APPLICABLE)
To the extent federal funds are utilized for this Project, the City may require incorporation of a
Federal Funding Addendum containing applicable federally required contract provisions,
certifications, and requirements. The Contractor shall comply with all applicable federal statutes,
regulations, executive orders, and funding requirements, including, but not limited to, the
requirements of 2 CFR Part 200, Appendix II to Part 200, and any additional requirements
imposed by the applicable federal or state awarding agency. The Federal Funding Addendum, if
incorporated, shall apply and control to the extent required by the applicable federal funding
source.
The Contractor shall execute any certifications, affidavits, disclosures, or supplemental contract
provisions required by the City or the applicable funding agency as a condition of receiving federal
funds. Such requirements may include, but are not limited to, the following:
Equal Employment Opportunity requirements (Executive Order 11246 and 41 CFR Part
60)
Contract Work Hours and Safety Standards Act, where applicable;
Clean Air Act and Federal Water Pollution Control Act requirements, where applicable;
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352), where applicable;
Suspension and Debarment Certification requirements;
Procurement of Recovered Materials requirements.
Access to Records requirements;
Administrative Remedies for False Claims and Statements;
Termination for Cause and Convenience requirements; and
Any other federal contract provisions required by the applicable funding source.
The Contractor acknowledges that compliance with all applicable federal requirements is a
material condition of this Contract. The City reserves the right to incorporate additional federally
required contract provisions, certifications, or amendments prior to issuance of the Notice to
Proceed or during contract performance if federal funding is awarded, identified, or otherwise
becomes applicable to the project.
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