DPW 26-09 Water and Wastewater Treatment Chemicals

City of
GREENFIELD, MASSACHUSETTS
Department of Public Works
189 Wells Street Greenfield, MA 01301
Phone 413-772-1528 www.greenfield-ma.gov
Vir ginia "Ginny" Desorgher
Mayor
INVITATION FOR BIDDERS
DEPARTMENT OF PUBLIC WORKS
189 Wells Street
Greenfield, MA 01301
Sealed Proposals addressed to the Department of Public Works, 189 Wells Street, Greenfield,
Massachusetts and endorsed "Proposal for Contract DPW 26-09, Water and Wastewater Treatment
Chemicals" will be accepted by the Department of Public Works in the Administration Building
adjacent to the DPW Yard. Bids will be accepted until 2:00 P.M. on Monday, June 22, 2026 and then at
that time, publicly opened and read aloud in the Administration Building Meeting Room.
As of 10:00 a.m. on Monday, June 8, 2026, copies of the Invitation For Bid Contract Documents and
proposal forms may be secured electronically at no charge by contacting ian.hodgdon@greenfield-
ma.gov or by downloading them from the City's Procurement Department's webpage at
https://greenfield-ma.gov/departments/procurement/current_bid_opportunities.php. To get on the
Bidder's List, proposers should contact the DPW at ian.hodgdon@greenfield-ma.gov or by calling 413-
772-1528 x6102.
Bids shall be submitted in duplicate in a sealed envelope plainly marked "Proposal for Contract DPW
26-09, Water and Wastewater Treatment Chemicals" on the outside. Only Bid Forms 1-6 and required
product information shall be submitted in duplicate.
The City of Greenfield reserves the right to accept or reject any or all proposals if the City deems it in
the public interest or in the interest of the City to do so.
The contract/bid awarding authority is:
City of Greenfield
Department of Public Works
Greenfield, Massachusetts

Contents
Page
Section A: Instructions to Bidders 3
Duration of Contract 7
Section B: Contract Clauses 9
Section C: Technical Specifications
C.1 Sodium Hypochlorite Delivered by Tanker 18
C.2 Sodium Hypochlorite Delivered in 50 gal. Drums
NSF/ANSI/CAN Standard 60 19
C.3 Sodium Bisulfite 20
C.4 Gaseous Chlorine 21
C.5 Zinc-orthophosphate 22
C.6 Sodium Hydroxide Solution 25 % & 50% 24
C.7 Polymer-Clarifloc NE-2671 25
Section D: Check list for Bidders 27
Section E: Bid Form (Complete includes 6 pages) 29
Attachments:
A: 2025 Bid Tab 34
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SECTION A: INSTRUCTIONS TO BIDDERS
1. General
Upon submitting a proposal, each bidder shall be assumed to have made a careful examination of
conditions and specifications and to have fully informed themselves as to the special conditions,
contract and other documents.
The City may reject any and/or all bids. Any bid may be withdrawn prior to the scheduled time for
the opening of bids. Any bid received after the time specified in the Notice to Bidders will not be
considered.
No bid shall be considered which is not based upon these specifications and other contract
documents attached or made part thereto. Further, no bid will be considered which contains any
letters or memorandum qualifying the same, or which is not properly executed. In case of
discrepancy between the numerical number and written number, the written number will be
controlling and will be considered to be the actual bid of the bidder.
No oral, telephone, fax, or electronic bids or modifications will be considered.
The prices must be quoted in the units of measure EXACTLY as stated on the OFFICIAL BID
FORM and shall be completed legibly in ink or typewritten. The unit of measure SHALL
NOT be changed by the bidder.
The Bid Prices shall include all delivery costs, overhead and profit incurred by the vendor in
supplying the product. No fuel surcharges or surcharges of any kind to unit prices will be
allowed during the contract period.
Purchases made by the City of Greenfield are exempt from payment of Federal Excise Taxes,
Federal Transportation Tax and Commonwealth of Massachusetts Sales Tax, and any such taxes
must be excluded from the prices set forth on the Bid Form. Tax exemption certificates will be
furnished by the City upon execution of its respective contract with the successful bidder.
A bidder may elect to submit prices for any single product or group of products specified on the
OFFICIAL BID FORM found at the end of this document. A bidder need not offer prices for all
items requested by the City. Items not being offered for purchase from the Bidder may be
indicated by "no bid" in the unit price column of the OFFICIAL BID FORM. Blanks as
appearing for any item in the Unit Bid Price column shall be interpreted as a "no bid" response
from any bidder
All bid prices shall be of the proper unit quantity and measurement (i.e., $ per lb., $ per gallon, $
per dry ton, etc.). All bid prices less than $1.00 shall be submitted valued to 4 (four) places to
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the right of the decimal in U.S. Currency. All chemical must meet latest AWWA & NSF 60
standards of latest edition.
2. Submission of Proposals
ALL PROSPECTIVE BIDDERS SHALL SUBMIT SEALED PROPOSALS IN DUPLICATE
ON THE OFFICIAL BID FORMS ONLY. Only Bid Forms 1-6 and required product information
shall be submitted in duplicate. The sealed envelope submitted by the prospective bidder shall be
plainly marked "Proposal for Contract DPW 26-09, Water and Wastewater Treatment Chemicals".
Where proposals are sent by mail to the City, the bidders shall be responsible for their delivery to the
City before the advertised date and hour for the opening of bids. If the mail is delayed beyond the
date and hour set for the bid opening, proposals thus delayed will not be considered.
3. Receipt and Opening of Bids
Bids will be received and opened by the Dept. of Public Works Water Facilities Supt. or by his/her
authorized representative provided nevertheless in the sole discretion of the awarding authority that
the opening of bids may be delayed when due to conditions beyond the control of the awarding
authority. The awarding authority shall notify all bidders of such delay and the time and place of the
opening of the bids.
4. Signatures
Bids shall be signed with the full name of the bidder or an authorized agent of the bidder (if the
bidder is a corporation, the bid shall be signed by a properly authorized officer of the corporation.
The Clerk of the Corporation shall attest to the authority of the signature).
The bid shall indicate whether the bidder is an individual, a partnership or a corporation. In case of a
partnership, the full name of each individual partner shall be given. In case of a corporation, the
corporation name with the name of the State under which it is incorporated, and the names of its
officers shall be given.
5. Acceptance of Bid and Its Effect
5.1 Within seven (7) working days after the opening of the bids, the City will act upon them. The
acceptance of a bid will be given to the successful bidder by notice in writing signed by a duly
authorized representative of the City. The acceptance of a bid shall bind the successful bidder to
execute the Contract and to be responsible for liquidated damages as herein before provided.
The rights and obligations provided for in the Contract shall become effective and binding upon
the parties only with its formal execution of agreement of contract. The acceptance of a bid, as
provided herein, shall constitute the award of the Contract.
5.2 In the event of Tie Bids, the representatives of the vendors submitting the tie bids shall be
notified of the tie and invited to attend a tie breaker session prior to acceptance of the bids. If a
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vendor cannot have a representative present, a representative will be selected from those present
to draw for that vendor. The representative for each vendor shall have the opportunity to draw
straws for the privilege of being awarded the contract to supply that chemical for the term of this
Contract. The vendor represented by the Long Straw drawn shall be considered the accepted
bidder.
6. Competency of Bidder
No proposal will be accepted from or contract awarded to any person, firm or corporation that is in
arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or
otherwise, upon any obligation to said City, or had failed to perform faithfully any previous contract
with the City of Greenfield.
7. Obligation of Bidders
At the time of the opening of the bids, each bidder will be presumed to have read and to be
thoroughly familiar with the specifications and all contract documents. The failure or omission of
any bidder to receive or examine any form, instrument or document shall in no way relieve any
bidder from any obligation in respect to its proposal.
8. Time for Executing the Contract
The bidder whose bid shall be accepted will be required to execute a contract with the City. Failure
or neglect to execute a contract within the said period of fifteen (15) days shall constitute a breach of
the agreement affected by the acceptance of the bid. The City shall then go to the next lowest bidder
to execute a contract.
9. Time of Payment
The City shall make payment within thirty (30) days after delivery of any purchase made under the
terms of this Contract, acceptance, and proper invoice of same is submitted and approved by the
proper authority in each community.
10. Questions/Interpretation of Contract Documents
All questions relative to this invitation to bid and the specifications shall be directed to:
Ian Hodgdon
Department of Public Works
189 Wells Street
Greenfield, MA 01301
ian.hodgdon@greenfield-ma.gov
If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of
the specifications, they may submit a written request for an interpretation thereof. To receive
consideration, such questions shall be submitted in writing at least five working days prior to the
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date of receipt of proposals. The person submitting the request will be responsible for its prompt
delivery. Any interpretation of the proposed documents will be made only by an addendum duly
issued. A copy of such addendum will be mailed or delivered to each person receiving a set of such
contract documents and to such other prospective bidder to receive a written interpretation prior to
the time of the opening of bids will not be grounds for withdrawal of proposal. If, after award of
contract, questions arise concerning interpretation of contract documents, it is understood that the
decision of the Water Facilities Supt. will be final and binding.
11. Catalogs
Each bidder shall submit in duplicate where necessary catalogs, descriptive literature, and detailed
drawings, fully detailing features, designs, construction, appointments, finishes, and the like not
covered in the specifications necessary to fully describe the materials or work it proposes to furnish.
Material Safety Data Sheets (MSDS) for each chemical shall accompany the bid form and the very
delivery of each chemical.
12. Non-Discrimination
The Contractor, in performing under this Contract, shall not discriminate against any worker,
employee, or applicant for employment because of race, creed, color, sex or national origin. The
Contractor further agrees that each subcontract made under this Contract will contain a similar
provision with respect to nondiscrimination.
13. Patents
It is agreed that the Contractor shall indemnify, save and keep, jointly and severally or jointly or
severally, the City harmless against all liabilities, judgments, loss, costs, damages, and expenses
which may in any wise come against the City or its licensees, permittees, and assignees,
respectively, by reason of the use or of any claim of the use of any patented material, design,
machinery, device, equipment or process furnished by the Contractor and accepted by the City.
14. Inspection and Responsibility
The City shall have a right to inspect, by its authorized representatives, any material as herein
specified. The City does not assume any responsibility for the availability of any controlled
materials or other materials and equipment required under this Contract.
15. Rejection of Material or Services
Equipment, supplies or services that may fail to comply with the specifications herein as regards
design, material or workmanship or composition are subject to rejection and may, at the option of the
City, be rejected.
ALL CHEMICALS USED FOR THE TREATMENT OF POTABLE WATER
PROVIDED THROUGH THIS BID AND CONTRACT SHALL COMPLY WITH THE
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LATEST REVISIONS OF THE AMERICAN WATER WORKS ASSOCIATION
SPECIFICATIONS.
Certain items listed herein are to be used in the treatment of potable water and shall contain no
soluble materials or organic substances in quantities capable of producing deleterious or
injurious effect upon the health of those consuming the water which has been properly
treated with these chemicals.
Any vendor who has a quality control problem with a product awarded under this Bid shall
promptly notify the City of the product in question of the problem in sufficient detail for proper
action.
Product Warranty: Any product supplied which is found to have a quality control problem, shall
be warranted by the supplier and/or manufacturer for the damages or other problems resulting from
use of the product. If in the opinion of the City, items delivered are found to be imperfect or of a
grade inferior to that set forth in the specification or are found to be deficient against any other
standard set forth in the Contract, they will be rejected and must be replaced without expense to the
City. Final decision concerning the quality of items as delivered is to rest with the City.
16. Replacement
Materials or components that have been rejected by the City, in accordance with the terms of this
Contract, shall be replaced by the Contractor at no cost to the City.
17. Removal
Any material or components rejected shall be removed within a reasonable time from the premises
of the utility at the entire expense of the Contractor, after written notice has been mailed by the City
to the Contractor that such materials or components have been rejected.
18. Subletting of Contract
No contract shall be assigned or any part of the same subcontracted without the written consent of
the City; and in no case shall such consent relieve the Contractor from his obligations, or change the
terms of the Contract.
19. Duration of Contract
The contract term shall be from July 1, 2026 through June 30, 2027. Prices shall be held firm for
such period, including the time beforehand that bids are being considered for award and through
contract execution.
20. Verification of Weight
The quantity of material delivered by truck shall be ascertained from a certified weight ticket.
21. Demurrage
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The City will be responsible for demurrage charges only when such charges accrue because of the
City's negligence in unloading the material.
22. Deliveries
The specific delivery points for each chemical are listed elsewhere in these bid documents.
Other than on gaseous chlorine cylinders, deposit on containers, pallets or any other shipping
media will not be paid, but the City will be liable for any loss or damage while said media are at
the final delivery location under the City's care and control. The City will not be responsible for
damage which occurs during shipment to and from the delivery location.
Incorrect orders shall be returned to the Contractor at its sole expense.
Contractors shall be required to comply with AWWA B302 and Chlorine Institute pamphlet #17,
which specifically recommends valves be replaced with new or reconditioned valves, prior to each
filling.
23. Trade Names
In cases where an item is identified by a manufacturer's name, trade name, or catalog number or
reference, it is understood that the bidder proposes to furnish the item as identified and does not
propose to furnish an "equal" unless the proposed "equal" is definitely indicated therein by the
bidder.
The reference to the above catalog is intended to be descriptive but not restrictive and only to
indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs
will be considered, provided each bidder clearly states on the face of its proposal exactly what it
proposes to furnish, or forwards with its bid a cut or illustration, or other descriptive matter which
will clearly indicate the character of the article covered by its bid.
The City hereby reserves the right to approve as an equal, or to reject as not being an equal, any
article the bidder proposes to furnish having major or minor variations from specification
requirements but complying substantially therewith.
24. Permits
The Contractor shall take out all permits and licenses necessary to carry out the work described in
this Contract. The Contractor will assume the cost of the permit.
25. Firm Price
Only firm price bids will be accepted.
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SECTION B: CONTRACT CLAUSES
1. DEFINITIONS:
1.1 Acceptance: All contracts require proper acceptance of the described goods by the
City. Proper acceptance shall be understood to include inspection and acceptance
of goods by the City to insure that the services are complete and are as specified
in the Contract.
1.2 Contract Documents: All documents relative to the Contract including
instructions to Bidders, Proposal Form, Contract Clauses, General Specifications,
other Specifications included in all Addenda issued during the bidding period.
The Contract Documents are complementary, and what is called for by any one
shall be as binding as if called for by all. The intention of documents is to include
all labor and materials, equipment and transportation necessary for the proper
performance of the Contract.
1.3 The Contractor: The "other party'' to any contract with the City. This term shall
(as the sense and particular contract so require) include Vendor, Contractor,
Supplier, or other label used to identify the other party in the particular contract.
Use of the term "contractor" shall be understood to refer to any other such label
used.
1.4 Date of Substantial Performance: The date when the work is sufficiently complete
and all goods are delivered in accordance with contract documents, as modified
by Amendments and Change Orders.
1.5 Owner: The City of Greenfield, acting by and through its Mayor, responsible for
the administration of the Contract.
1.6 Subcontractor: Those having a direct contract with the Contractor.
1.7 Goods: Goods, Supplies or Materials as described in the Contract. All terms used
have the meaning set forth in MGL C30B as amended from time to time. This
Contract for purchase includes all delivery, installation or setup requirements at
no additional cost as set forth herein. All goods shall be delivered within five (5)
business days from date of order. All goods shall be delivered F.O.B. destination
to the City location.
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2. SUBJECT TO APPROPRIATION:
Notwithstanding anything in the contract documents to the contrary, any and all payments, which
the City is required to make under this Contract, shall be subject to annual appropriation or other
availability of funds as certified by the City Accountant.
3. PAYMENTS:
The Contractor shall submit proper invoices for the services rendered and accepted by the City.
All other deliveries of goods shall be billed for upon inspection and acceptance of the items by
the City. An original invoice and one copy shall be completed and submitted.
Submit invoices to: City of Greenfield
Department of Public Works
384 Rear Deerfield Street
Greenfield, MA 01301
The invoice shall contain the following information:
1. Date of delivery
2. Item description
3. Unit and total price in US dollars
4. Payment terms to include any prompt payment discount offered.
4. PERMITS AND APPROVALS:
It is the Contractor's responsibility to secure, obtain and pay for any Permits, Licenses,
Approvals and all other legal or administrative prerequisites to its performance of the Contract.
5. THE CONTRACTOR'S BREACH AND THE CITY'S REMEDIES:
5.1 Failure of the Contractor to comply with any of the terms or conditions of this
Contract shall be deemed a material breach of this Contract, and the City shall have
all the rights and remedies provided in the contract documents, the right to cancel,
terminate, cure or cover the breach and/or suspend the Contract in whole or in part,
the right to maintain any and all actions at law or in equity or other proceedings with
respect to a breach of the Contract including damages and specific performance, and
the right to select one or more of the remedies available to it.
5.2 Attorney Fees: In the event that any dispute arises concerning this Contract or in the
event of any claim, suit, action, proceeding, either judicial or administrative in nature,
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