DPW: RFQ Landfill Post-Closure Monitoring, Landfill Gas System Operation & Maintenance and Environmental Compliance Service.

Timothy J. Clougherty Commission
Public Works Director Kathleen Sullivan, Chair
Arthur Gatzoulis, Co-Chair
Owen P. Friend-Gray, P.E.
Mark MacKenzie
Deputy Public Works Director
Amber Nicole Cannan
CITY OF MANCHESTER
Department of Public Works
Request for Qualifications (RFQ)
Landfill Post-Closure Monitoring, landfill Gas System Operation & Maintenance
and Environmental Compliance Services.
FY27
Issuing Agency:
Highway Division
Department of Public Works
City of Manchester, NH
End Date: October 9th, 2026
Request For Qualifications (RFQ) Due
:
RFQ #2600034
Contact Person:
Jerome Spooner
Environmental Program Manager
Direct: 603-792-5306
Office: 603-624-6444
jspooner@manchesternh.gov

1. Purpose
The City seeks proposals from qualified environmental engineering and consulting firms to
provide post-closure landfill monitoring, landfill gas (LFG) system operations and maintenance,
environmental compliance monitoring, regulatory reporting, and related engineering support
services for the City's closed landfill facilities during Fiscal Year 2027.
The selected contractor shall provide all labor, supervision, equipment, materials,
subcontractors, transportation, analytical services, and professional expertise necessary to
perform the services described herein.
2. Scope of Services
Services may include, but are not limited to:
Task 1 - Routine Landfill Gas Flare and Collection System Operations and Maintenance
The Contractor shall provide routine operation, monitoring, inspection, and maintenance
services for the landfill gas collection and flare system.
* Bi-monthly inspection and monitoring of the landfill flare system (six events
annually).
* Monthly monitoring, inspection, sampling, balancing, and tuning of active landfill
gas extraction wells (twelve events annually).
* Documentation of operating conditions and adjustments.
* Identification of operational deficiencies and recommended corrective actions.
* Maintenance of records demonstrating compliance with applicable permit
requirements.
Deliverables
* Inspection and monitoring logs.
* Monthly field reports.
* Recommendations for corrective actions, if required.
Task 2 - Non-Routine Maintenance, Repairs, Emergency Response, and Condensate
Management
The Contractor shall provide on-call services for non-routine maintenance and repair of the
landfill gas collection and control system.

* Emergency response to flare shutdowns, alarm conditions, or system
malfunctions.
* Unscheduled site visits.
* Troubleshooting and repair of landfill gas infrastructure.
* If necessary- Condensate collection, transportation, and disposal.
* Procurement and installation of replacement parts and equipment.
* Coordination and management of specialty subcontractors.
* Technical support for operational issues.
The City may authorize services on an as-needed basis.
Deliverables
* Service reports documenting work completed.
* Emergency response summaries.
* Documentation of equipment replacement and repair activities.
* Disposal manifests and records, where applicable.
Task 3 - Landfill Inspection and Post-Closure Reporting
The Contractor shall conduct semi-annual inspections of the closed landfill and associated
environmental control systems.
* Final cover conditions.
* Settlement, erosion, and drainage conditions.
* Vegetation maintenance.
* Landfill gas control infrastructure.
* Groundwater monitoring infrastructure.
The Contractor shall prepare and submit an Annual Post-Closure Report in accordance with
applicable permit requirements and regulations established by the New Hampshire Department
of Environmental Services (NHDES).
Deliverables
* Two semi-annual inspection reports.
* Annual Post-Closure Report.
* NHDES-required cover sheet.
* Draft transmittal letter for City review.
* Final report submission to NHDES following City authorization.
Task 4 - Groundwater and Landfill Gas Monitoring, Data Analysis, and Reporting

The Contractor shall perform groundwater and landfill gas monitoring in accordance with all
applicable permit requirements, including Groundwater Management Permit No. GWP-
198403055-M-006 and associated landfill permits.
Groundwater Monitoring
* Notification of property owners prior to monitoring activities, when required.
* Preparation and implementation of site-specific Health and Safety Plans.
* Annual groundwater sampling and analysis.
* Annual PFAS monitoring, or as required by permit conditions.
* Water-level measurements.
* Field measurements including:
pH
o
Specific conductance
o
Temperature
o
* Calibration of field instruments in accordance with standard operating
procedures.
* Sample collection and chain-of-custody documentation.
* Coordination with certified analytical laboratories.
Landfill Gas Monitoring
* Quarterly monitoring of landfill gas perimeter probes.
* Evaluation of monitoring results.
* Identification of compliance concerns and recommended corrective actions.
Reporting
The Contractor shall analyze monitoring results and prepare all required reports for submission
to NHDES.
Deliverables
* Quarterly gas monitoring reports.
* Annual groundwater monitoring report.
* PFAS monitoring reports, as required.
* Regulatory correspondence and responses.
* Electronic monitoring database and data summaries.
Task 5 - Regulatory Compliance, Engineering Support, and Special Services
The Contractor shall provide technical and regulatory support services on an as-needed basis.

* Permit renewals and modifications.
* Regulatory agency coordination.
* Engineering evaluations.
* Design recommendations.
* Equipment replacement planning.
* Additional groundwater, surface water, or landfill gas investigations.
* Additional laboratory analysis not otherwise specified.
* Technical memoranda and special studies.
* Budgetary cost estimates for capital improvements.
* Preparation of regulatory applications and supporting documentation.
Work under this task shall be performed only upon authorization by the City.
Deliverables
* Technical memoranda.
* Permit applications and supporting documentation.
* Engineering evaluations.
* Additional monitoring reports.
* Cost estimates and recommendations.
3. Minimum Qualifications
Firms submitting qualifications must demonstrate:
* Expertise in Landfill monitoring and landfill gas flare operations and related disciplines in
a similar scope and complexity
* Knowledge of federal, state, and local transportation regulations, programs and
guidelines
* Experience with federal and state funding requirements
* Strong communication and coordination skills
4. Submittal Requirements
RFQs shall be concise and include the following sections:
A. Cover Letter
Name, address, primary contact
o
Brief summary of qualifications and interest
o
B. Firm Profile and Organization
Legal structure, organizational chart and years in business
o
Office location(s) and staff availability
o
Description of sub consultants (if applicable)
o
C. Relevant Experience and Project Examples
Description of recent and relevant projects (within the last five (5) years)
o
Client name, project description and outcomes
o
Reference contact information (minimum of three (3))
o
D. Key Personnel and Roles
Project manager and key staff resumes
o

Roles and responsibilities
o
Relevant certifications or licenses
o
E. Technical Approach
General approach to landfill projects
o
Quality control and project management methods
o
Experience with innovation, technology or best practices
o
Experience with Public Engagement
o
Maximum length: 20 pages excluding resumes.
5. Evaluation Criteria
RFQs will be evaluated based on:
* Relevant experience and technical expertise
* Qualifications of key personnel, firm capacity and availability
* Quality and clarity of the submittal
* Experience with similar agencies and projects
* Demonstrated understanding of transportation planning challenges
6. Selection Process
Following evaluation, DPW may:
* Shortlist firms for interviews
* Enter into contracts with one or more firms. The number of final contracts is at DPW's
sole discretion.
* Establish an on-call or task-order agreement
This RFQ does not commit the agency to award a contract.
7. Schedule
* RFQ Issued:
* Questions Due:
* RFQs Due:
* Consultant Interviews (if applicable): TBD
* Anticipated Selection: TBD
8. Contract Term
The anticipated contract term is five (5) years to contract performance, with two one year extension
options.
9. Submittal Instructions
RFQs must be submitted:
* Format: PDF and one (1) hard copy
* Method: Thumb drive and hard copy via hand delivery or mail. Envelope must be clearly
marked "Request for Qualifications (RFQ), On-Call Transportation Design and Engineering
Services
* Contact: Jerome Spooner
Environmental Program manager, Solid Waste Division
DE apartment of Public Works, City of Manchester
475 Valley St
Manchester, NH 0313

Late submittals will not be accepted.
10. Questions and Addenda
All questions regarding this RFQ must be submitted in writing to the contact listed above by the stated
deadline. Responses and any addenda will be posted or distributed to all know proposers.
11. General Conditions
The DPW reserves the right to reject any or all submittals, waive informalities, and request additional
information as necessary
The selected consultant will enter into the City's standard Professional Services Agreement, and is
subject to annual appropriation of funds. Insurance and indemnification requirements will apply.
TABLE 1: CONTRACT SERVICE TASKS AND COST OF SERVICES
TASK ANNUAL BUDGET
Task 1 - LFG System Routine Operation and Maintenance $
Task 2 - LFG System Non-Routine Maintenance and Repairs $
Task 3 - Semi-Annual Landfill Inspection and Report $
Task 4 - Gas and Groundwater Monitoring $
Task 5 - Additional Regulatory, Engineering and Testing Services (As Needed) $
Proposed Annual Contract Budget $