DPW: Aggregates

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 13, 2024
Due Date:	Mar 29, 2024
Solicitation No:	FY24-500-48
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF MANCHESTER

Department of Public Works

475 Valley Street, Manchester NH 03103

(603) 624-6444

INVITATION TO BID

Sealed bids will be received at the Department of Public Works, 475 Valley Street, Manchester,

New Hampshire, before or at 1 1 :00 AM prevailing time of the 2 9 day of March, 2024 for

the following items:

AGGREGATES

FY24-500-48

WASHED SAND

½” STONE

¾” STONE

1 ½” STONE

6” – 12” STONE FILL

SANDFILL

LOAM (Class A)

GRAVEL BANK RUN

CRUSHED GRAVEL

SCREENED GRAVEL

Bid Invitations and specifications are available online at:

http://www.manchesternh.gov/bids

Questions regarding this request should be directed to Mr. Jesse Boisvert, Purchasing Agent via

email at Purchasing@manchesternh.gov .

The Public Works Director reserves the right to waive any irregularities, reject any or all bids,

and to accept the bid that appears to be in the best interest of the City. Failure to submit all

information called for may be sufficient for disqualification.

Timothy J. Clougherty

Public Works Director

GENERAL:

1. Bids will be received by the City of Manchester, New Hampshire at the place and until

the time specified in the Invitation to Bid. Bids will not be opened publicly. NO BIDS

WILL BE ACCEPTED AFTER TIME AND DATE SPECIFIED.

2. The following meanings are attached to the defined works when used in this document:

a. The word "City" means City of Manchester, New Hampshire.

b. The word "Bidder" means the person, firm, or corporation submitting a

bid on these specifications or any part thereof.

c. The word "Contractor" means the person, firm, or corporation with whom

the Contract is being made by carrying out the provisions of this Sealed

Bid Invitation and the Contract.

d. The words "firm price" shall mean a guarantee against price increase

during the life of the Contract.

3. Strict compliance with the requirements of the Invitation to Bid, terms and conditions,

and the instructions printed is necessary. All blank spaces must be filled in. Any

changes and/or corrections shall be marked in red and initialed by the person making

such corrections. Signatures of the responsible owner/representative of the firm must be

in ink. No reproductions/duplications/copies will be accepted.

4. Each bid must give the full business address of Bidder and be signed by him with his

usual signature. Bids by partnerships must furnish the full names of all partners and must

be signed with the partnership name by one of the members of the partnership or by an

authorized representative, followed by the signature and title of the person signing. Bids

by corporations must be signed with the legal name of the corporation, followed by the

state of incorporation and by the signature and title of president, secretary, or other

person authorized to bind it in the matter. The name of each person signing shall also be

typed or printed below the signature. A bid by a person who affixes to his signature the

word "president", "secretary", "agent", or other title without disclosing his principal may

be held to be the bid of the individual signing. When requested by the City, satisfactory

evidence of the authority of the officer signing on behalf of the corporation shall be

furnished.

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5. Bids must be securely sealed in a suitable envelope (facsimile and emailed submissions

will not be accepted), addressed and marked on the outside as follows:

FY24–500–48 AGGREGATES

The entire solicitation document is to be returned when submitting a proposal, unless

otherwise directed by the solicitation document. Failure to return all pages may result in

a determination that the submittal is non-responsive.

PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR

BIDS NOT PROPERLY MARKED.

6. It will be the responsibility of the Bidder to see that their bid is received by the Purchasing

Division as specified.

7. Each bid is received with the understanding that the acceptance in writing via email by

the City of the Bidder to furnish any or all of the products/services described therein or as

otherwise negotiated, shall constitute a contract between the Bidder (Contractor) and the

City, which shall bind the Bidder (Contractor) on his part to furnish and deliver the

articles offered at the prices agreed upon and in accordance with the terms and conditions

of said accepted bid; and the City on its part to order from such Bidder (Contractor),

except for causes beyond reasonable control; and pay for, at the agreed prices, all

products/services specified and delivered.

8. A contract agreement that is customarily employed by the City will be used when/if the

contract is extended in subsequent years (periods). The extension will incorporate the

original Invitation to Bid and terms and conditions of the Sealed Bid Invitation. A copy

of the Contract Agreement is attached hereto.

9. Bids may be withdrawn upon written or electronic request received from Bidders prior to

the time affixed for opening. Negligence on the part of the Bidder in preparing the bid

confers no right for the withdrawal of the bid after it has been opened.

10. The solicitation document maintained by the Purchasing Division, in the appropriate file

folder, shall be considered the official copy. In the case of any inconsistency between bid

documents submitted to the City, but not clearly listed on the exception page of the

document or as an exception by the Bidder, the language of the official copy shall

prevail. Furthermore, any exception or changes to the specifications made by the Bidder

may be cause to disqualify your bid.

11. No oral interpretations will be made to any Bidder as to the meaning of the specifications

or terms and conditions of this Sealed Bid Invitation. Every request for such

interpretation or request for a change in the specifications or terms and conditions shall

be made in writing, addressed and forwarded to:

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Email: Purchasing@manchesternh.gov

Subject: Aggregate

Five (5) or more working days before the date fixed for the opening of bids. Every

interpretation made to a Bidder will be in the form of an addendum to the Sealed Bid

Invitation which, if issued, will then be posted on the website:

www.manchesternh.gov/bids. All such addenda shall become a part of the complete

Sealed Bid Invitation. It is the Bidder’s responsibility to check the website prior to the

submittal deadline to ensure that the Bidder has a complete, up-to-date bid package.

12. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to these

instructions may be rejected as informal by the City. The Bid must be filled out completely

and accurately. Please explain in detail any exceptions or deviations taken on this bid.

Separate pages may be used if necessary.

13. Bids must be submitted on the Bid Schedule hereinafter provided. Prices shall be clearly

and fully stated in units of quantities specified. No additional charges shall be passed to

the City, including any applicable taxes, delivery or surcharges that have not already been

disclosed on the bid schedule. In case of discrepancy in computing the amount of the bid,

the unit prices quoted will govern.

14. Quotations should include all charges for delivery, packing, crating, containers, etc.

Unless otherwise stated by the Bidder, prices quoted will be considered as being

based on delivery to the destination designated, including any and all freight and

packing charges.

15. As the City is exempt from the payment of federal excise taxes, all prices quoted herein

are not to include these taxes.

16. Prices stated shall remain firm for the duration of the contract.

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17. It is understood and agreed that in the event of failure/default on the part of the Contractor

to indicate date of delivery and/or completion, delivery and/or completion will be made

within three (3) business days from date of receipt of order. Should the successful

Contractor fail to make delivery or complete the contract within time specified, the City

reserves the right to procure the equipment/product from other sources, and hold the

Contractor liable for any excess cost.

18. The City reserves the right to postpone the delivery date to allow for any change in

operating conditions or for any other cause not now foreseen. In the event the City elects

to exercise this right, all prices quoted pursuant to this Sealed Bid Invitation will remain

firm, and the City shall incur no additional obligation to the Contractor on account of any

delay of delivery date ordered by the City.

19. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents,

and acts of God.

20. The time of proposed delivery must be stated in definite terms. If time of delivery for

different products/services varies, the Bidder shall so state.

21. The City reserves the right to divert delivery from one location to another, and to allow

for any change in operation conditions or for any other cause not now foreseen and to

proportion deliveries according to available storage facilities.

22. Samples, when requested, must be furnished free of expense. Upon request, if not

destroyed, sample will be returned at the bidders risk and expense.

23. Any equipment/product delivered must be standard new and unused, latest model, except

as otherwise specifically stated in the proposal. Where any part or the normal accessories

of equipment/product is not described, it shall be understood that all equipment/product

and accessories that are usually provided in the manufacturer’s stock model shall be

furnished.

24. Unless otherwise stated by the Bidder, the proposal will be considered as being in strict

accordance with the specifications outlined in this Sealed Bid Invitation. References to a

particular trade name, manufacturer's catalogue, or model number, are made for

descriptive purposes to guide the Bidder in interpreting the requirements of the City.

They should not be construed as excluding proposals on other types of materials,

equipment and supplies. However, the Bidder, if awarded a Contract, will be required to

furnish the particular item referred to in the specifications or descriptions unless a

departure or substitution is clearly noted and described in the proposal.

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