19-DPS-AE2019 AE Catalog

Agency: Denver public Schools
State: Colorado
Type of Government: State & Local
Caegory:
  • C - Architect and Engineering Services - Construction
Posted Date: May 9, 2018
Due Date: Jun 9, 2018
Solicitation No: 19-DPS-AE2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid number: 19-DPS-AE2019 AE Catalog
Bid Title: 19-DPS-AE2019 AE Catalog
Bid Due Date: 6/9/2018
Term of Contract:
Contact:
Kathrine Newby
, Buyer 720-423-1850
Mandatory prebid: Yes Prebid due date: 05/15/2018, 9:00 AM

Attachment Preview

DENVER PUBLIC SCHOOLS 2019 A/E PROCUREMENT
May 9, 2018
Subject:
Request for Proposal 19-DPS-AE2019 - 2019 A/E Catalog
Enclosures:
(1) Vendor Acknowledgement
(2) Instruction to Proposers
(3) Pricing Template
(4) Diverse Business Inclusion Commitment
(5) 2019 Project Catalog
(6) Draft Architect Agreement and Exhibits
(7) Design Principles for 21st Century Learning Environments
To: All Prime Consultants:
Enclosed, please find a Request for Proposal (RFP) to provide Denver Public Schools (DPS) with design services as
further described in the 2019 Project Catalog and the Architect Agreement (the “Agreement”). Unless otherwise noted,
Proposers must provide a proposal on all of the requirements stated within this request. Proposers must be able to
commit the resources necessary to provide the design services requested in a timely manner and conform to all
material aspects of the 2019 Project Catalog.
To optimize the opportunities for Design Firm Teams and to provide the best value to the District, this RFP describes
the process for firms to be considered for each project in the 2019 Project Catalog. To be considered valid in the
selection process, all proposals must follow the instruction as set forth in this RFP.
Critical dates:
1) RFP Issue date May 9, 2018
2) PreProposal Conference There will be a mandatory Pre-Proposal Conference on May 15, 2018, at 9:00 AM,
Local Denver Time at Abraham Lincoln High School Auditorium, 2285 S. Federal Blvd., Denver, CO 80219.
Proposers may visit the sites described in this RFP. Visits to schools may only be made Monday through Friday from
7:00 a.m. to 3:00 p.m. All visitors must check in at the school office to obtain a visitor’s pass and must also check out.
Any violation of this policy may be grounds for disqualification.
All prospective vendors must be in the Auditorium by 9:00 am to be eligible to submit as a prime firm. Anyone not in
the auditorium at that time will be noted as such and will not be permitted to submit as a prime firm on this RFP!
Please note that parking is limited and you will need to sign in to the main office as well. Please allow enough time to
ensure you are not late.
During the Pre-Proposal Meeting:
a. All attendees must provide a business card in lieu of signing an attendance log. (If you do not have a business
card a sign in sheet will be on hand as a backup) Only those Prime Consultants in attendance will be allowed
to submit proposals.
b. General information about the 2019 Project Catalog and its contents will be reviewed.
i. The 2019 Project Catalog indicates the information for each Project, including school/campus name,
scope, construction budget and schedule.
c. The submittal and evaluation process will be presented.
d. District representatives will be available to answer any questions. Answers to questions received during this
meeting will be documented and sent to all proposers.
4) Proposal due date Proposers will only be awarded a maximum of three projects from the 2019 Catalog.
These proposals must be sent or delivered as directed in this solicitation to the District’s Construction Services
Strategic Sourcing Office located at 1617 S. Acoma St. Denver, CO 80223.
Submittals are due June 19, 2018 10:00 AM Local Denver Time.
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DENVER PUBLIC SCHOOLS 2019 A/E PROCUREMENT
Proposals received after this time will not be considered and individual extensions to the due date will not be granted.
Proposers are responsible to address the envelope as follows:
Denver Public Schools
Construction Services Strategic Sourcing
1617 S. Acoma St
Denver, CO 80223
Attn: 19-DPS-AE2019
NOTE: THERE WILL NOT BE PUBLIC PROPOSAL OPENINGS ON THESE PROJECTS.
5) Proposal Interviews Denver Public Schools intends to award these projects based on evaluation and scores of
written proposals and the intent is to not hold in person interviews. However in the event that the district feels more
information is needed to make awards interviews will be requested at a time and date to be determined. These
interviews would be worth a total of 20 points in the even they are deemed necessary.
6) Proposal Expiration date Proposers must indicate an expiration date for the proposal and pricing. Any expiration
date shall not be less than ninety (90) calendar days from the proposal due date as indicated herein.
Sincerely,
Brian Swift
Strategic Sourcing Supervisor
Denver Public Schools
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DENVER PUBLIC SCHOOLS 2019 A/E PROCUREMENT
VENDOR ACKNOWLEDGEMENT
Purpose:
The purpose of this RFP is to provide Denver Public Schools a proposal for design services described in
the 2019 Project Catalog and the Agreement.
Date:
Proposal number:
Proposal title:
Pre-proposal conference
May 9, 2018
19-DPS-AE2019
2019 Bond Projects
May 15, 2018
9:00 AM Local Denver Time
2285 S. Federal Blvd., Denver, CO 80219
Abraham Lincoln HS Auditorium
Project Group submittals will be received until:
For additional information please contact:
Email Address
Documents included in this package:
June 19, 2018
10:00 A.M., Local Denver Time
1617 S. Acoma St. Denver, CO 80223
Brian Swift, Supervisor Strategic Sourcing
Brian_Swift@dpsk12.org or Katherine_newby@dpsk12.org
Vendor Acknowledgement
Instruction to Proposers
Pricing Template
Diverse Business Inclusion Commitment
2019 Project Catalog
Draft Architect Agreement and Exhibits
Design Principles for 21st Century Learning
Environments
The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Vendor, (2) he/she has read all terms and
conditions, technical specifications and all other Solicitation Documents which were made available in conjunction with this
Solicitation and fully understands and accepts them, (3) that the offer is being submitted on behalf of the Vendor in
accordance with any terms and conditions set forth in this document, and (4) that the Vendor will accept any awards made
to it as a result of the offer submitted herein for a minimum of ninety (90) calendar days following the date of submission.
VENDOR PRINT OR TYPE YOUR INFORMATION
(Include this form in your proposal)
Name of Company: ____________________________________________
Fax: _____________
Address: ________________________
City/State: ________________
Zip: ______________
Contact Person: ___________________
Title: _____________________
Authorized Representative’s Signature: ____________________________
Printed Name: ____________________
Title: _____________________
Email Address: ___________________
Approved by: ______________
Phone: ___________
Phone: ___________
Date: ____________
Date: ____________
Addendum(s)
Acknowledged
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DENVER PUBLIC SCHOOLS 2019 A/E PROCUREMENT
INSTRUCTIONS TO PROPOSERS
I. APPLICABILITY. These Instructions to Proposers apply, but are not limited, to all bids, proposals, qualifications
and quotations (hereinafter referred to as “Proposals” or “Responses”) made to the Denver Public Schools
(hereinafter referred to as "District") by all prospective product and/or service suppliers ( hereinafter referred to as
"Vendors") in response, but not limited, to Invitations to Bid, Requests for Proposals, Requests for Qualifications,
and Requests for Quotations (hereinafter referred to as “Solicitations”).
II. CONTENTS OF PROPOSAL
A. General Conditions. Vendors are required to submit their Proposals in accordance with the following
expressed conditions:
1. Vendors shall make all investigations necessary to thoroughly inform themselves regarding the project.
No plea of ignorance by the Vendor of conditions that exist or that may hereafter exist as a result of failure
to fulfill the requirements of the contract documents will be accepted as the basis for varying the
requirements of the District or the compensation to the Vendor.
2. Vendors are advised that all District contracts are subject to all legal requirements contained in the District
Board policies, the Purchasing Department's procedures and state and federal statutes. When conflicts
between the Solicitation and these legal documents occur, the highest authority will prevail.
3. Vendors are required to state exactly what they intend to furnish to the District via this Solicitation and
must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how
slight. If variations are not stated in the Vendor’s Proposal, it shall be construed that the Vendor’s
Proposal fully complies with all conditions identified in this Solicitation.
4. All Proposals and other materials submitted in response to this Solicitation shall become the property of
the Denver Public Schools.
5. Open Records. The Vendor understands that all material provided or produced under this Agreement may
be subject to the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. (2006), and that in the event of
a request to the District for disclosure of such information, the District shall advise the Vendor of such
request in order to give the Vendor the opportunity to object to the disclosure of any of its proprietary or
confidential material. In the event of the filing of a lawsuit to compel such disclosure, the District will
tender all such material to the court for judicial determination of the issue of disclosure and the Vendor
agrees to intervene in such lawsuit to protect and assert its claims of privilege and against disclosure of
such material or waive the same. The Vendor further agrees to defend, indemnify and save and hold
harmless the District, its officers, agents and employees, from any claims, damages, expenses, losses or
costs arising out of the Vendor’s intervention to protect and assert its claim of privilege against disclosure
under this Article including, but not limited to, prompt reimbursement to the District of all reasonable
attorney fees, costs and damages that the District may incur directly or may be ordered to pay by such
court.
B. Clarification and Modifications in Terms and Conditions
1. If any Vendor contemplating submitting a Proposal under this Solicitation is in doubt as to the true
meaning of the specifications, the Vendor must submit a written request for clarification to the District's
contact person. The Vendor submitting the request shall be responsible for ensuring that the request is
received by the District in accordance with the Solicitation Schedule.
Any official interpretation of this Solicitation must be made, in writing, by an agent of the District's
Purchasing Department who is authorized to act on behalf of the District. The District shall not be
responsible for interpretations offered by employees of the District who are not agents of the
District's Purchasing Department.
The District shall issue a written addendum for substantial changes which impact the technical submission
of Proposals. Such addenda shall be emailed to all Vendors that have notified the District of their intent to
bid on this project. The Vendor shall certify its acknowledgment of the addendum by signing the
addendum and returning it with its Proposal. In the event of conflict with the original contract documents,
addenda shall govern over all Contract Documents to the extent specified. Subsequent addenda shall
govern over prior addenda only to the extent specified.
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DENVER PUBLIC SCHOOLS 2019 A/E PROCUREMENT
C. Prices Contained in Proposal
1. The District is exempt from paying sales tax. Notwithstanding, Vendors should be aware of the fact that all
materials and supplies which are purchased directly by the Vendor in conjunction with this contract will be
subject to applicable state and local sales taxes and these taxes shall be borne by the Vendor.
2. The Vendor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous
understanding, agreement, or connection either with any persons, firms or corporations making a Proposal
for the same items, or with the District. The Vendor also certifies that its Proposal is in all respects fair,
without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the District's
public procurement process, all Vendors are hereby placed on notice that any and all Vendors who falsify
the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.
D. Qualification of Vendor. Vendor shall be prepared, if so requested by DPS, to present evidence of his
experience, qualifications and financial ability to carry out the Contract Documents
III. SOLICITATION: The following activities outline the process to be used to solicit vendor responses and to evaluate
each vendor proposal.
Solicitation Schedule:
Distribute Request for Proposal
Mandatory Pre-Proposal Conference
Proposal due date
Proposal Interviews
May 9, 2018
May 15, 2018 at 9:00 AM
June 19, 2018 at 10:00 AM
TBD if necessary
Significant Dates:
Anticipated Start of Design
Anticipated Substantial Completion of Construction
Anticipated Final Completion of Construction
Varies by Project
Varies by Project
September 2019
IV. PREPARATION AND SUBMISSION OF PROPOSAL
A. Preparation
1. All Proposals will refer to and contain the information requested in the 2019 Project Catalog document
(included) as well as follow the format as described therein.
2. Proposals must contain, in blue ink, a signature of an authorized agent of the Vendor in the space
provided on the Vendor Acknowledgement. The Vendor Acknowledgement of this Solicitation must
be included in all Proposals.
3. The accuracy of the Proposal is the sole responsibility of the Vendor. No changes in the Proposal shall be
allowed after the date and time that the Proposals are due.
B. PROPOSAL REQUIREMENTS
All questions must be directed to Brian Swift (Brian_Swift@dpsk12.org or Katherine_Newby@dpsk12.org) by
the question due date detailed in this RFP. Any RFP-related contact with Project Management or other DPS
staff is prohibited during the proposal process. DPS is committed to building 21st Century learning
environments. (See attachment)
All proposals must contain the following information:
a. Proposal Requirements
1. Minimum requirements to propose on a project as defined in the 2019 Project Catalog Submission of
these items must be (1) electronic copy on flash drive containing only a single PDF file of the entire
submittal. No Hard Copy will be needed. Proposal submissions should be limited to 40 pages.
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