Doylestown Server Room

CONTRACT DOCUMENTS
FOR
BUCKS COUNTY FREE LIBRARY IT & SERVER ROOM
DOYLESTOWN BRANCH LIBRARY
DOYLESTOWN BRANCH LIBRARY
150 S. PINE STREET
DOYLESTOWN, PA 18901
## 2026DY-01
March 6th, 2026
PREPARED FOR:
Bucks County Free Library
150 S Pine Street
Doylestown, PA 18901
PREPARED BY:
RHJ Associates
10 Leopard Road
Paoli, PA 19301
Copyright (C) 2023 RHJ Associates. All rights reserved.
Bucks County Free Library Doylestown
IT & Server Room

CONTRACT DOCUMENTS
FOR
BUCKS COUNTY FREE LIBRARY IT & SERVER ROOM
DOYLESTOWN BRANCH LIBRARY
DOYLESTOWN BRANCH LIBRARY
150 S. PINE STREET
DOYLESTOWN, PA 18901
TABLE OF CONTENTS
SECTION 000110
01 Legal Notice
Bidding Requirements and Instructions
02 Instructions to Bidders
03 Bid Bond
04 Non-Collusion Affidavit
05 Agreement
Contract Forms
06 Payment Bond
07 Performance Bond
08 Maintenance Bond
09 Contractor's Affidavit of Payment of Debts and Claims
10 Consent of Surety Company to Final Payment
11 Contractor's Qualification Statement
12 Public Works Employment Verification Form
13 Certificate of Insurance (Sample)
14 Weekly Payroll Certification for Public Works Projects (Sample)
Conditions of Contract
15 General Conditions
16 Rules and Regulations for Outside Contractors
17 Prevailing Wage Determination - Doylestown Branch
Technical Specifications
DIV 00
000000 Project Title Page
000110 Table of Contents
000115 List of Drawings
004130 Bid Form
DIV 01
011000 Summary
012300 Alternates
012500 Substitution Procedures
012600 Contract Modification Procedures
TABLE OF CONTENTS
000110-1
Bucks County Free Library Doylestown Branch
IT & Server Room

012900 Payment Procedures
013100 Project Management and Coordination
013200 Construction Progress Documentation
013300 Submittal Procedures
014000 Quality Requirements
014200 References
015000 Temporary Facilities and Controls
016000 Product Requirements
016250 Substitution Procedures
017300 Execution Requirements
017419 Construction Waste Management and Disposal
017700 Closeout Procedures
017820 Operation and Maintenance data
017839 Project Record Documents
DIV 02
024119 Selective Demolition
DIV 03
030130 Maintenance of Cast in Place Concrete
031000 Concrete Forming and Accessories
033000 Cast in Place Concrete
DIV 09
092216 Non-Structural Metal Framing
092900 Gypsum Board
095113 Acoustical Panel Ceilings
096513 Resilient Base and Accessories
096519 Resilient Tile Flooring
099123 Interior Painting
DIV 21
210501 Basic Fire Protection Requirements
210502 Special Fire Protection Requirements
210548 Vibration and Seismic Controls for Fire Suppression Piping and Equipment
210553 Identification for Fire Suppression Piping and Equipment
212200 FM 200 Fire-Extinguishing System
Div 23
230000 General HVAC Requirements
230100 General HVAC Equipment
230200 Insulation
230300 Ductwork Systems
230400 Piping and Specialties
230500 HVAC Equipment
230600 Testing and Balancing
Div 26
260010 Supplemental Requirements for Electrical
260501 Basic Electrical Requirements
TABLE OF CONTENTS
000110-2
Bucks County Free Library Doylestown Branch
IT & Server Room

260502 Special Electrical Requirements
260503 General Requirements for Electrical Systems
260505 Basic Electrical Materials and Methods
260510 Electrical Demolition
260519 Low-Voltage Electrical Power Conductors and Cables
260529 Hangers and Supports for Electrical Systems
260533 Raceway and Boxes for Electrical Systems
260543 Underground Ducts and Raceways for Electrical Systems
260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling
260553 Identification for Electrical Systems
260800 Commissioning for Electrical
260813 Testing of Electrical Systems
260943 Networked Lighting Controls
262213 Low Voltage Transformers
262416 Panelboards
262726 Wiring Devices
262816 Enclosed Switches and Circuit Breakers
263213.16 Gas-Engine Driven Generator Sets
263623 Automatic Transfer Switches
265100 Interior Lighting
END OF DOCUMENT 000110
TABLE OF CONTENTS
000110-3
Bucks County Free Library Doylestown Branch
IT & Server Room

LEGAL NOTICE
Bucks County Free Library will receive bid responses until 2:00 PM on April 30,2026.
Bids are to be mailed or hand delivered to:
Bucks County Free Library
Attn: John J. Doran III, Chief Financial Officer
150 South Pine Street
Doylestown, PA 18901
BUCKS COUNTY FREE LIBRARY
DOYLESTOWN SERVER ROOM RENOVATION
A mandatory Pre-Bid Meeting will be held at 9:30 AM on April 2, 2026 at the
Doylestown Library Branch, 150 South Pine Street, Doylestown, PA 18901.
All questions must be emailed to Mike Henretty at mhenretty@rhjassoc.com and Matt
Hrebicik at hrebicikm@buckslib.org by 12pm on April 9, 2026. The questions will be
answered, via email, by 5pm on April 14, 2026.
A security deposit in the form of a properly executed Bid Bond for 5% of the bid amount
is required. Performance and Payment Bonds are required in the amount of 100% of the
contract amount. A Maintenance Bond is required in the amount of 10% of the contract.
Bidders are advised Prevailing Minimum Wage Rates, determined by the Secretary of
Labor and Industry, must be paid to all workers employed on this project.
A link to the solicitation may be found on the Bid page of the library website at
www.buckslib.org/bids
Bids are opened publicly in the second-floor conference room of the Doylestown Library
150 S Pine St, Doylestown PA, 18901 at 2:00pm the day they are due, April 30, 2026.
LEGAL NOTICE
01-1
Bucks County Free Library Doylestown Branch
IT & Server Room

INSTRUCTIONS TO BIDDERS
1. RECEIPT AND OPENING OF BIDS
a. All sections of the Bid, including downloads and Requests for Information (RFI's) shall be submitted
with the bid and acknowledges the Bidder affirms, understands, and will abide by the requirements of the
Bid. Failure to do so may cause the Bid to be rejected as non-responsive.
b. The submission of a bid will be considered as conclusive evidence of complete examination of specifica-
tions and samples.
c. The Bucks County Free Library (BCFL) reserves the right to accept and award an Agreement to the low-
est responsive, responsible bidder. BCFL reserves the right to reject any or all bids or any part thereof.
BCFL reserves the right to award an Agreement based on evaluation of specific criteria found in these
specifications.
d. No verbal instructions or information to bidders will be binding. The specifications will be considered
clear and complete unless written attention is called to any apparent discrepancies or incompleteness
thereof before the opening of bids. Should any written inquiries be received by the BCFL, these inquiries
will be answered in the form of addenda and issued to all providers. These addenda shall then be consid-
ered a part of these specifications.
e. Each bid must be submitted by 2:00 P.M. on the day of the bid opening.
f. The bids will be opened and read publicly on the second-floor conference room of the Doylestown Li-
brary located at 150 S Pine St, Doylestown PA, by the BCFL Chief Financial Officer or their Representa-
tive at 2:00 P.M. on the day the bid is due.
g. BCFL reserves the right to reject any or all bids or parts thereof, as deemed to be in the best interest of
BCFL.
h. If information is not included with your bid, and you receive a request from BCFL to provide it, you
MUST deliver the information to the person making the request within 48 hours (excluding weekends).
Any information not received within 48 hours may result in your bid being excluded from the evaluation
and award process
i. BCFL is the sole authority to provide this bid package to interested companies or individuals. Bidders
who are working from a bid package obtained from any other source may be working from an incomplete
set of documents. BCFL assumes no responsibility for a bid's errors, omissions, or misinterpretations re-
sulting from a Bidder's use of an incomplete bid package.
j. Bidders who have received the bid package from a source other than BCFL are not an official vendor of
record for the bid.
2. MODIFICATION AND WITHDRAWAL OF BIDS
A Bid may be modified or withdrawn via e-mail at any time up to the bid due date and time.
3. PREPARATION OF BIDS
Bidders will have been assumed to have carefully examined the Contract Documents for the work, all
attached hereto, and to have carefully investigated physical conditions at the site and character of the work
to be done, and to have inquired fully into the difficulties of construction of the work before preparing their
bid. BCFL will not be responsible for the failure of the successful bidder to properly estimate such diffi-
culties and costs, or for overlooking any of the requirements of the Contract Documents.
INSTRUCTIONS TO BIDDERS
02-1
Bucks County Free Library Doylestown Branch
IT & Server Room

4. INTENT OF CONTRACT DOCUMENTS
The intent of the Contract Documents is to obtain a complete job, satisfactory to our Architect, RHJ Asso-
ciates (RHJ). It shall be understood that the bidder has satisfied themself as to the full requirements of the
Contract and has based their bid upon such understanding. Compensation for all work and materials re-
quired to complete the Contract shall be considered included in the prices bid for the items listed in the
Agreement.
5. ADDENDA AND INTERPRETATIONS
All questions about the meaning or intent of the Bidding Documents are to be submitted by 12pm on April
9, 2026 via e-mail to BCFL hrebicikm@buckslib.org and RHJ mhenretty@rhjassoc.com. Interpretations
or clarifications considered necessary in response to such questions will be issued through an Addendum
via e-mail and the BCFL website by 5pm on April 14, 2026. Only questions answered by Addenda will be
binding. Oral and other interpretations or clarifications will be without legal effect. Addenda may be issued
to clarify, correct, or change the Bidding Documents as deemed advisable by BCFL or RHJ.
Failure of any bidder to download any such addenda or interpretations shall not relieve said bidder from
any obligations under this bid as submitted. All addenda so issued shall become part of the Contract Doc-
uments.
6. DISCLOSURE OF CONTENTS
All proposals/bids and other material submitted become the property of the library and may be returned
only at the BCFL's option. Information contained in the proposals/bids will not be disclosed during the
evaluation process.
7. CONDITIONS OF WORK
Each bidder must inform themself fully of the conditions relating to the construction and labor under which
the work will be performed; failure to do so will not relieve the successful bidder of their obligation to
furnish all material and labor necessary to carry out the provisions of the Contract Documents and to com-
plete the contemplated work for the consideration set forth in their bid.
At the time of the opening of bids, each bidder will be presumed to have inspected physical conditions at
the site and to have read and to be thoroughly familiar with the Contract Documents (including all ad-
denda); the failure or omission of any bidder to receive or examine any form, instrument, or document
shall in no way relieve any bidder from any obligation in respect to their bid.
8. TIME FOR COMPLETING WORK AND LIQUIDATED DAMAGES
The time for completion of the work under this Contract shall be one hundred and twenty (120) calendar
days after formal Notice-to-Proceed from the Owner/Library. All bidders are notified that time is of the
essence for this Contract. The successful bidder will be required to schedule the work so as to ensure its
completion within the above number of calendar days set forth. It is mutually agreed that damages to the
OWNER for failure of the successful bidder to fully complete the work under this Contract on or before
the above-stated date shall be Two Hundred Dollars ($200.00) for each calendar day after said date that
shall elapse before the work is fully completed, which amount shall in no event be considered as a penalty,
but as liquidated damages due BCFL because of said delay. BCFL may retain the amount thereof from any
INSTRUCTIONS TO BIDDERS
02-2
Bucks County Free Library Doylestown Branch
IT & Server Room

money which otherwise would be payable hereunder to the successful bidder.
In addition to the above, in order that the work may be accomplished in the shortest possible time, the
successful bidder, weather permitting, shall be required to have qualified workers with designated foreman
at work on-site at all times. The successful bidder's personnel shall remain on-site throughout the duration
of the successful bidder's work. At no time shall successful bidder pull off project without the express
consent of RHJ or BCFL. In addition, no change in foreman shall be permitted without approval from the
RHJ or BCFL. The successful bidder will be required to submit a detailed schedule for completion of work
which will be subject to the review and approval of RHJ and BCFL.
9. QUALIFICATIONS OF BIDDERS
To demonstrate Bidder's qualifications to perform the Work, Bidder must submit with their Bid a complete
Contractor's Qualification Statement. The bidder shall also, submit written evidence such as financial data,
previous experience, present commitments, and such other data as may be reasonably requested.
10. BID SECURITY
Each bid must be accompanied by a Bid Bond, duly executed by the bidder as principal and having as
surety thereon a surety company approved by RHJ or BCFL, in an amount not less than five percent (5%)
of the amount of the base bid. Bid Bonds will be covered with surety of a company authorized to do
business in the Commonwealth of Pennsylvania. Bid Bonds provided as surety will not be returned to the
bidder after award unless bidder specifically requests BCFL to do so. Bids submitted with a Bid Bond must
be properly signed and sealed by the Bidder and Surety Company.
11. CONTRACT
The bidder to whom the Contract is awarded shall, within ten (10) days after the official notice of ac-
ceptance of their bid, submit all required Bonds and Insurance to RHJ. The time for such submittal may be
extended at the election of RHJ for the sole benefit of BCFL. Failure or refusal of the bidder to do so will
be considered an abandonment of the Contract, and the security posted with said bid shall be forfeited to
and become the property of BCFL in an amount not to exceed the difference between the amount specified
in said bid and such larger amount for which BCFL may in good faith contract with another party to per-
form the work covered by said bid.
It is expressly understood and agreed by the Bidders that the contractual obligations of BCFL to the Bidders
are effective only after the execution of a contract signed by all parties. It is further expressly understood
and agreed that the mere issuance of a contract between BCFL and a Bidder will not oblige BCFL in any
fashion.
12. BONDS AND INSURANCE
The successful bidder must deliver to RHJ executed certificates of insurance as stipulated in end of these
instructions and executed bonds as security for the faithful performance of his Contract and for the payment
of all persons performing labor or furnishing materials in connection therewith, and for maintenance of the
work for the designated period after it has been accepted by BCFL.
The Performance and Payment Bonds shall each be in the amount of 100% of the Contract Price and the
Maintenance Bond shall be in the amount of 10% of the Contract Price and shall cover a maintenance
INSTRUCTIONS TO BIDDERS
02-3
Bucks County Free Library Doylestown Branch
IT & Server Room

period of one year
All bonds shall be prepared in the form of bonds attached hereto and have as security thereon such surety
company or companies as are acceptable to BCFL and as are authorized to transact business in this state.
Alterations made in the terms of the Specifications, and/or quantities of work shall in no way violate the
bonds.
13. BASIS OF AWARD
The Contract will be awarded on the basis of competitive bidding to the responsible bidder submitting the
lowest responsive bid. BCFL reserves the right to award locations individually or combine locations as
determined to be in our best interest.
14. REJECTION OF BIDS
BCFL reserves the right to reject any or all bids, or to accept any bid should it deem it to be in its best
interest to do so. Bids which are incomplete, conditional, or obscure, or which contain additions not called
for, erasures, alterations, or irregularities of any kind, may be rejected as non-responsive. The right to reject
or accept bids shall be solely for the benefit of BCFL, and shall create no right, entitlement, or expectation
in any bidder.
15. PROGRESS PAYMENTS
Refer to the agreement for details on progress payments and retainage.
16. TRADE NAMES
Wherever trade names are used either on the Drawings or in the Specifications, it is understood that such
names and designations indicate a type or kind of material and/or equipment. Approved equal in kind, type,
and/or quality will be accepted at the discretion of the BCFL. The successful bidder shall submit manufac-
turers' specifications, etc., sufficient for RHJ to determine equivalency of material and/or equipment as
directed in the Instructions to Bidders, Article 23.
17. POWER OF ATTORNEY
Attorneys-in-fact who execute contract bonds must file with each bond a certified copy of their power of
attorney to sign said bonds.
18. PERMITS, APPROVALS AND LICENSES
Each bidder shall be required to determine the necessity for and obtain all necessary permits, licenses and
approvals from the municipality or other public authorities and shall give all notices required by law or
municipal ordinances for this work. The bidder is solely and exclusively responsible for adherence to any
existing historical, local, state, and federal codes and regulations, and all required permits, including permit
costs.
19. PROGRESS SCHEDULE
Within seven (7) consecutive calendar days after the award of the Contract to them, the successful bidder
INSTRUCTIONS TO BIDDERS
02-4
Bucks County Free Library Doylestown Branch
IT & Server Room

shall submit a proposed program of operation, showing clearly how they propose to conduct the work to
bring about the completion of their work within the time limit specified. This program shall outline the
proposed sequence of operations, the rates of progress and the dates when their work will be sufficiently
finished to permit the installation of the work under other contracts. The work under this contract shall be
so scheduled that as structures are completed, they can be placed in use or operation with a minimum of
delay. The program shall be subject to the approval of BCFL and shall be updated by the successful bidder
at any time during performance of the Contract, should BCFL determine that the successful bidder's actual
progress does not correspond to that projected in the then-existing progress schedule.
20. OTHER CONTRACTS
Bidders are advised that work other than the work covered under their Contract may be in progress at the
site of the work during the performance of the work covered by these documents. Accordingly, bidders are
warned that coordination of construction activities at the site must be such as to avoid interference. UNDER
NO CIRCUMSTANCES SHALL BCFL or RHJ BE HELD RESPONSIBLE TO THE SUCCESSFUL
BIDDER FOR DELAYS OR EXTRA WORK OCCASIONED BY INTERFERENCE OF OTHER
CONTRACTORS.
21. SAFETY
It shall be the single and sole responsibility of the successful bidder to ensure that its activities comply
with applicable safety requirements. Neither RHJ nor BCFL shall owe any duty under this Contract or
otherwise to the successful bidder or its agents, employees, or guests to inspect the work or otherwise
ensure compliance by the successful bidder with applicable safety requirements. No increases in the con-
tract price or extensions in contract completion time shall be given by BCFL as the consequence of the
successful bidder's failure to so comply.
22. PRODUCT SPECIFICATIONS
The Contract, if awarded, will be on the basis of materials and equipment specified or described in the
Bidding Documents without consideration of possible substitute or "or-equal" items. Whenever it is spec-
ified or described in the Bidding Documents that a substitute or "or-equal" item of material or equipment
may be furnished or used by the successful bidder if acceptable to RHJ and BCFL, application for such
acceptance will be documented on a Substitution Request Form.
BCFL reserves the right to reject any unspecified product or products submitted which requires changes in
design, construction, or other changes which may increase the contract price for the performance of the
work. The substitute or "or-equal" product submitted by the successful bidder shall meet the requirements
of the Specifications and shall, in all respects, be equal to the products specified by name herein. BCFL
shall be the sole judge as to the equality of the proposed alternate product.
23. EMPLOYMENT VERIFICATION ACT
The PA Public Works Employment Verification Act (Act 127 of 2012) will apply to this Contract. This
Act requires public works contractors and subcontractors to verify employment eligibility; provides for the
powers and duties of the Department of General Services; prescribes sanctions; and establishes good faith
immunity under certain circumstances.
INSTRUCTIONS TO BIDDERS
02-5
Bucks County Free Library Doylestown Branch
IT & Server Room