Downtown Master Plan

Agency: American Planning Association
State: Federal
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Nov 23, 2021
Due Date: Jan 7, 2022
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Downtown Master Plan City of Weatherford

Weatherford, TX

The City of Weatherford invites firms to submit responses demonstrating the professional qualifications, inspiration, and commitment required to work with City staff and stakeholders to develop an innovative, community-owned, and adaptive master plan for Downtown Weatherford, Texas. Qualifications may be submitted by a single firm, individual, or team of firms and/or individuals to provide the necessary breadth and depth of knowledge, skills, and experience to undertake a complete and inclusive process.

This notice is an abridged statement of the complete Request for Qualifications (RFQ). The complete RFQ document may be accessed at https://weatherfordtx.gov/654/Bid-Notices . Questions shall be submitted via the CIVCAST platform or to jclayton@weatherfordtx.gov . Each respondent is responsible for reading the complete RFQ, understanding its contents and requirements, and obtaining clarification or answers to any questions regarding the contents thereof.

Respondents shall submit qualifications statements to:

City of Weatherford
Purchasing Department
303 Palo Pinto Street
Weatherford, TX 76086

All submissions shall be received by 2:00 p.m. CST on January 7, 2022.

PROJECT OBJECTIVES:

The Downtown Weatherford Master Plan will guide the community through the next 7-10 years of anticipated growth, development, and revitalization of Downtown Weatherford. The plan will establish the framework for present and future initiatives and ordinances to achieve a unique vision for Weatherford using successful and innovative strategies.

Generally, the master plan will provide the City of Weatherford with answers to the following questions among others:

  1. What is included when we talk about Downtown Weatherford?
  2. What does (and what should) Downtown Weatherford communicate about our unique community?
  3. What are our transformation strategies for the future of Downtown Weatherford?
  4. What are the conditions needed for success? Do these conditions already exist, or do they need to be developed?
  5. How will stakeholders and resources be reached and employed to identify and implement transformation strategies?
  6. How will Downtown Weatherford and its stakeholders adapt to change and learn from successes and failures?
  7. What relationships and institutions need to be created and strengthened to promote positive outcomes and a resilient business community?
  8. What do the streetscapes look and feel like when the vision is realized? Who and what are present in a future picture of Downtown Weatherford?
  9. What steps can be taken within 90 days? In the next 6-12 months? In 5-7 years?
  10. How do we maintain a long-term commitment to achieve project objectives and stakeholder goals?

Specifically, in answering these and other questions, a successful master plan process will provide the City of Weatherford with:

  1. Clear, concise, and distinctive transformation strategies.
  2. An accounting of assets and stakeholders in the present and future Downtown Weatherford.
  3. Measurable outcomes for the short-term, mid-term, and long-term success of the plan.
  4. Areas of focus with small, iterative interventions that can be made immediately and continuously by the City and by various stakeholders.
  5. New and strengthened organizational and social infrastructure to facilitate increased and higher-value connections among stakeholders.
  6. A framework and targeted support for a diverse, resilient, self-maintaining Downtown Weatherford business community.
  7. Recommended code and procedural revisions to balance protecting the historic integrity of Downtown Weatherford with incremental change, adaptive use, and innovative development.
  8. Verbal and visual language to define the desired streetscapes and physical infrastructure for Downtown Weatherford.
  9. Programming and promotions to activate and tell the story of Downtown Weatherford.
  10. Detailed implementation plan: who, when, where, how, and why.

SCOPE OF WORK:

The selected firm will be expected to work under the supervision of Development & Neighborhood Services staff in the development and adoption of a downtown master plan to satisfy project objectives. The scope of work may be modified during contract negotiations but can be expected to include, at a minimum, the project management, public involvement, and planning services and deliverables described in the complete RFQ.

FORMAT FOR RESPONSE TO RFQ:

Responses shall include the sections specified in the complete RFQ and be submitted in the following format:

  • Twelve (12) hard copies at 8.5" x 11", portrait orientation
  • Staple, wire, or plastic comb binding; no 3-ring binders
  • Electronic copy of response in PDF format provided on flash drive or CD
  • Font size of 12 point or larger
  • Maximum of 20 pages, excluding any section dividers and work samples

CONSULTANT SELECTION:

Qualifications will be reviewed by a selection panel for the purpose of identifying and recommending the respondent that offers the highest qualifications and experience relevant to this project.

The selection panel will score each response from 0-50 points according to the factors identified in the complete RFQ. A short list of finalists will be invited to make a presentation and answer panelist questions on the finalist's approach to this project, including conceptual and practical understanding of project objectives and project-specific issues, project schedule, personnel involvement, public engagement, implementation, plan maintenance, and examples of work on similar projects. The selection panel will score each presentation from 0-50 points according to the factors identified in the complete RFQ.

The finalist with the highest presentation score will be selected. All finalists will be notified of the panel's selection and the City will attempt to negotiate a contract with the selected finalist. If negotiation cannot be satisfactorily completed with the selected finalist, negotiation will commence with the second-ranked finalist (then third-ranked, etc.) until a mutually satisfactory contract is completed.

SCHEDULE:

The City will attempt to adhere to the schedule outlined below. The City reserves the right to change the schedule as needed and will notify respondents in writing of any significant changes.

  • Request for qualifications advertised: November 20, 2021, November 27, 2021
  • Deadline for submitting responses: January 7, 2022 at 2 p.m.
  • Selection committee review of responses: January 19, 2022
  • Finalist presentations: February 7-11, 2022
  • Notification of selected finalist: February 18, 2022
  • Recommendation to City Council: February 22, 2022
  • Contract negotiations/City Council approval: March 2022
  • Project kickoff: April 2022
  • Master plan process: April 2022-October 2022
  • Plan completion/adoption: October 2022

Request Type
Deadline
Request Type
RFQ
Deadline
Friday, January 7, 2022
Contact Information Website
https://weatherfordtx.gov/654/Bid-Notices
Contact Email
jclayton@weatherfordtx.gov

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