Downtown Custodial Services

Agency: City of Phoenix
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Jul 26, 2021
Due Date: Aug 25, 2021
Solicitation No: IFB 22-FMD-022
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Toggle navigation
Downtown Custodial Services

Updated: 07/26/2021 9:48 AM

Updated: 07/26/2021 9:48 AM


Solicitation Details
Solicitation/Project Number

IFB 22-FMD-022

Department


Public Works

Contract Specialist/Procurement Officer

Kristina Pylant

Pre-Offer Conference/Pre-Submittal Meeting


08/03/2021 9:00 AM

Date Due


08/25/2021 1:00 PM

NIGP


910-39 - Janitorial/Custodial Services

Additional Information

The City of Phoenix Public Works Department is seeking proposals for custodial services for multiple downtown locations.

Associated Files

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
Contact
Contractor
Phone Number
Email

Address:

Address Line 1
Address Line 2
City
State--Select--AlaskaAlabamaArkansasArizonaCaliforniaColoradoConnecticutDelawareFloridaGeorgiaHawaiiIowaIdahoIllinoisIndianaKansasKentuckyLousianaMassachusettsMarylandMaineMichiganMinnesotaMissouriMississippiMontanaNorth CarolinaNorth DakotaNebraskaNew HampshireNew JerseyNew MexicoNevadaNew YorkOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVirginiaVermontWashingtonWisconsinWest VirginiaWyoming
Zip
CancelSubmit

Copyright © 2021 City of Phoenix

All rights Reserved

Attachment Preview

CITY OF PHOENIX
PUBLIC WORKS DEPARTMENT
Kristina Pylant
Procurement Officer
200 W. Washington St., 7th Floor
Phoenix, AZ 85003
(602) 495-7231
kristina.pylant@phoenix.gov
INVITATION FOR BID
IFB 22-FMD-022 (KP)
DOWNTOWN CUSTODIAL SERVICES - REQUIREMENTS CONTRACT
Rev. 12/2019
TABLE OF CONTENTS
CITY OF PHOENIX
TABLE OF CONTENTS
SOLICITATION RESPONSE CHECK LIST ................................................................................. 3
SECTION I INSTRUCTIONS ..................................................................................................... 4
SECTION II STANDARD TERMS AND CONDITIONS ........................................................... 15
SECTION III SPECIAL TERMS & CONDITIONS.................................................................... 27
SECTION IV INSURANCE AND INDEMNIFICATION ............................................................ 40
SECTION V SCOPE ................................................................................................................ 44
SECTION VI SUBMITTALS .................................................................................................... 77
SECTION VII EXHIBITS .......................................................................................................... 86
Solicitation Number IFB 22-FMD-022
Pg. 2
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
Please read before continuing to the offer document. This list may not include every
requirement; the purpose is to assist vendors, but vendors are expected to read and
comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal section.
Included signed addenda, if any.
Addressed the mailing envelope to the Procurement Officer on the solicitation front page,
at the address listed.
The mailing envelope clearly shows your company name and address, the solicitation
number, solicitation title and the offer opening date.
Mail the response timely City must receive offers no later than the date and time indicated
in the Schedule of Events or addenda.
Solicitation Number IFB 22-FMD-022
Pg. 3
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
1. DESCRIPTION STATEMENT OF NEED - TERM:
1.1. The City of Phoenix invites sealed offers for Downtown Custodial Services for
a one-year period, with four one-year options to extend for up to five years,
commencing on or about January 1, 2022.
1.2. This solicitation is available through Arizona Relay Service 7-1-1. Please call
TTY 800-367-8939 for assistance.
1.3. Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence: by reaching the end of the term including any extensions exercised,
or termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION:
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has
not registered.
3. SCHEDULE OF EVENTS:
ACTIVITY (All times are local
Phoenix time)
DATE
Solicitation Issue Date
July 26, 2021
Pre-Offer Conference
(mandatory)
Offerors must have at least one
representative from their
company attend the Pre-Offer
Conference. A sign-in sheet will
be completed by the
Procurement Officer during
Pre-Offer Conference. Offers
submitted from companies who
did not attend the Pre-Offer
Conference may be deemed
non-responsive.
August 3, 2021 at 9:00 a.m.
LOCATION
The public will be able to join
the WebEx by the meeting
link or phone number noted
below and listen to the Pre-
Offer meeting live:
Join by meeting link
https://urldefense.com/v3/__h
ttps://phxpublicworks.webex.c
om/phxpublicworks/j.php?MTI
D=ma7ef411008c4260b3c31f
9cdea10061b__;!!LkjWUF49
MRd51_ry!Jk0HYLWscNo4M
yYVnMfkjvfsf1WRBM-
MB0N7nBdsQ8FdRphCgyC5
C9bpjVguqLDsPg92owV6$
Join by phone
+1-415-655-0001 US Toll
Access code: 146 826 7948
Solicitation Number IFB 22-FMD-022
Pg. 4
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
Site Visit (mandatory)
August 4, 2021 at 9:00 a.m.
Offerors must have at least one
representative from their
company attend the Site Visit.
A sign-in sheet will be routed at
the Site Visit. Offers submitted
from companies who did not
attend the Site Visit may be
deemed non-responsive.
The site visit will begin promptly
at 9:00 a.m. at Phoenix City
Hall on the first floor in the
Atrium. All attendees will be
escorted by City staff through
the three locations as part of
the site visit.
Written Inquiries Due Date
August 11, 2021 at 1:00 p.m.
Offer Due Date
August 25, 2021 at 1:00 p.m.
Phoenix City Hall
200 W. Washington St.
Phoenix, AZ 85003
Calvin C. Goode Municipal
Building
251 W. Washington St.
Phoenix, AZ 85003
Phoenix Municipal Court
300 W. Washington St.
Phoenix, AZ 85003
kristina.pylant@phoenix.gov
See SECTION I
INSTRUCTIONS, Item 12,
SUBMISSION OF OFFER
The public will be able to call
the WebEx phone number
noted below and listen to the
Bid Opening meeting live:
Join by phone
+1-415-655-0001 US Toll
Access code: 146 126 2717
The City reserves the right to change dates and/or locations as necessary, and the City
does not always hold a Pre-Offer Conference or Site visit.
The bid opening meeting will start approximately five minutes after the Offer Due Date
and time.
4. PREPARATION OF OFFER:
4.1. All forms provided in Submittal Section must be completed and submitted with
the offer. The signed and completed Solicitation Disclosure form must be
included or your offer may be deemed non-responsive.
4.2. It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or
other modifications of the offer must be initialed in original ink by the authorized
person signing the offer. No offer will be altered, amended or withdrawn after the
Solicitation Number IFB 22-FMD-022
Pg. 5
Rev. 12/2019

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

# Description Submittal Deadline SOQ No. S-21-09-C008 NOTICE AND REQUEST FOR QUALIFICATIONSPROFESSIONAL SERVICES

Santa Cruz County

Bid Due: 9/23/2021

Solicitation General Information Code BPM003866 Organization Arizona Department of Veterans' Services Label Dietary,

State Government of Arizona

Bid Due: 9/24/2021

Bid Number: 28033 Bid Title: Used Boom Truck Category: Commodities - Vehicles Status:

City of Flagstaff

Bid Due: 11/02/2022

Follow S209--Copy of Linen and Laundry Services Active Contract Opportunity Notice ID 36C25821Q0297

VETERANS AFFAIRS, DEPARTMENT OF