Downdraft Tables

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REQUEST FOR BID SUBMISSION DOCUMENT
RFB Cover Sheet
Administrative Information:                                                 
TITLE OF RFB: DOWNDRAFT TABLESRFB #:942
IOWA PRISON INDUSTRIES
406 North High Street
Anamosa, IA  52205IPI seeks to purchase:DOWNDRAFT TABLESPurchasing Agent: Christina GreifName:                    Iowa Prison IndustriesMailing Address:  Office of Purchasing
                                406 North High Street
                                Anamosa, IA 52205Phone:   319-462-3706Email: christina.greif@iowa.gov
PROCUREMENT TIMETABLEEvent or Action:Date/Time (Central Time):ISI Posts Notice of RFB on TSB website5/6/2026ISI Posts RFB at www.iaprisonind.com5/8/2026ISI Posts Terms & Conditions, addendas and other relevant documents at www.iaprisonind.com5/8/2026Bids Due by email to iowaprisonindbids@iowa.gov5/22/2026Anticipated Date to execute contract5/29/2026Number of Copies of Bids Required to be Submitted:1Bid Security, if any:$0Firm Bid Terms
Minimum Number of Days following the deadline for submitting bids that the Contractor guarantees all bid terms, including price, will remain firm: minimum # of days:
60





Section 1	Introduction & Administrative Information


1.1	Purpose 
	The purpose of this Request for Bid is to solicit bids from qualified providers to provide the 	goods and/or services identified on the RFB cover sheet and in the attached specification and 	delivery instructions. Any contract(s) resulting from the RFB shall not be an exclusive contract.

1.2	Instructions to Bidder
 All submission requirements for this Request for Bid will be identified within this Request for Bid Submission Document.

1.3	Procurement Timetable
The dates provided in the procurement timetable on the RFB cover sheet are provided for informational and planning purposes; however, Iowa Prison Industries reserves the right to change the dates.  If Iowa Prison Industries changes any of the deadlines for Vendor submissions, Iowa Prison Industries will issue Addenda to the RFB.  Bidders are advised to check the IPI website for such addenda postings.

1.4	Submission of Bids
Iowa Prison Industries must receive the Bid at the Purchasing Agents address identified on the RFB Cover Sheet before or on the bid due date listed on the RFB cover sheet.  This is a mandatory requirement and will not be waived by Iowa Prison Industries.  

Contractors must furnish all information necessary to evaluate the Bid.   Bid that fail to meet the mandatory requirements of the RFB may be disqualified.  Verbal information provided by the Contractor shall not be considered part of the Contractor's Bid unless it is reduced to writing.

If a Contractor proposes more than one method of meeting these requirements, each shall be labeled and submitted separately.  Each will be evaluated separately.

The costs of preparation and delivery of the Bid are solely the responsibility of the contractor.

All bids shall become the property of ISI and shall not be returned.

1.5	Bid Opening
Iowa Prison Industries will review Bids after the deadline for submission of Bids has passed.  The Bids will remain confidential until the Evaluation Committee has reviewed all of the Bids submitted in response to this RFB and Iowa Prison Industries has announced a notice of intent to award a contract.  See Iowa Code Section 72.3. The names of Contractors who submitted timely Bids will be publicly available after the Bid opening.  The announcement of Contractors who timely submitted Bids does not mean that an individual Bid has been deemed technically compliant or accepted for evaluation.

1.6	Rejection of Bids
Iowa Prison Industries reserves the right to reject any or all Bids, in whole and in part, received in response to this RFB at any time prior to the execution of a written contract.  Issuance of this RFB in no way constitutes a commitment by Iowa Prison Industries to award a contract.  

1.7	Acceptance of Terms and Conditions
	The Contractor shall specifically agree that the Bid is predicated upon the acceptance of all terms and conditions stated in the RFB.  If the Contractor objects to any term or condition, the Contractor must specifically refer to the RFB page, and section.  Objections or responses that materially alter the RFB may be deemed non-responsive and disqualify the Contractor.

1.8	Certification Letter 
	The Contractor shall sign and submit with the Bid the document included as Attachment #1 (Certification Letter) in which the Contractor shall make the certifications included in Attachment #1.  

1.9	Authorization to Release Information
	The Contractor shall sign and submit with the Bid the document 
	included as Attachment #2 (Authorization to Release Information Letter) in which the 	Contractor authorizes the release of information to Iowa Prison Industries. `

1.10	Firm Bid Terms
	By submitting a response to this RFB the Contractor guarantees the availability of the goods 	and/or services offered and that all Bid terms, including price, will remain firm a 	minimum of 120 days following the deadline for submitting Bids. 


SECTION 2 	 SPECIFICATIONS AND TECHNICAL REQUIREMENTS


2.1	Specifications
		
	SEE SPECIFICATIONS LISTED AS A SEPARATE SHEET POSTED 
             ON IPI WEBSITE
         
  
2.2	Overview
	The successful Contractor shall provide the goods and/or services to Iowa Prison 	Industries and to Buyers issuing Purchase Instruments against the Resulting Contract in 	accordance with the technical specifications defined on the specification/technical data sheet or 	on the RFB Price Sheet included in this bid package.  Bids must identify any deviations from the
                 requirements of this RFB or requirements the Contractor cannot satisfy.  Any deviations 	from the requirements of Section 2 or any requirement of other Sections that the Contractor 	cannot satisfy may disqualify the Contractor.

	There are two types of requirements addressed in these specifications:
Mandatory Requirements: A successful Contractor must be able to satisfy all these requirements to be deemed a Responsible Contractor.
Scored Technical Requirements: Bids which pass the Mandatory Requirements review will be reviewed by the evaluation committee and scored in accordance with the evaluation criteria. Compliance with the Scored Technical Requirements is also mandatory.
	The successful Contractor shall be obligated to provide all goods and/or services 	specified in this Section.  
    



2.3	Mandatory Requirements:

		1.	RFB must be sealed and received on or before the due date stated.
		2.	Price Sheet(s) must be fully completed and signed.
		3.	Certification Letter (Attachment #1) must be completed and signed.
		4.	Authorization to Release Information Letter (Attachment #2) must be 					completed and signed.  
		3.	Compliance with Scored Technical Requirements.


2.4	Scored Technical Requirements 
	All items listed below are mandatory Scored Technical Requirements.  They will be evaluated and 	scored by the evaluation committee.   All requirements must be met and there will be a 	minimum score required for Contractors to be deemed responsive and responsible. 


		1.	Quality
		2.	Price
		3.	Delivery
		4.	Payment Terms

Attachment # 1
Certification Letter

[Date]

Christina Greif, Purchasing Agent
Iowa Prison Industries
406 North High Street
Anamosa, IA   52205

	Re:	Request for Bid Number 942
		BID CERTIFICATIONS

Dear Ms. Greif:

I certify that the contents of the Bid submitted on behalf of ____________________________ in response to Iowa Prison Industries for Bid Number 942 are true and accurate.  I also certify that ___________________________________ has not made any knowingly false statements in its Bid.

Certification of Independence 

By submitting a Bid in response to Iowa Prison Industries Request for Bid Number 942, I certify the following: 

1.	The Bid has been developed independently, without consultation, communication or agreement with any emplo