DOUGLAS MUNICIPAL AIRPORT PERIMETER FENCE

DOUGLAS MUNICIPAL AIRPORT
CITY OF DOUGLAS, ARIZONA
SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
PERIMETER FENCE
ADOT GRANT NO. E2S3A-01C
Issued for Bid
March 2026
Prepared for:
City of Douglas
425 10th Street
Douglas, AZ 85607
Prepared by:
Kimley-Horn and Associates, Inc.
2046 Riverview Auto Drive
Mesa, AZ 85201

Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
TABLE OF CONTENTS
Description Page
Division I - Bidder Information
Notice of Invitation for Bid ...................................................................................................................... NIB-1
Description of Work .................................................................................................................... NIB-1
Instruction to Bidders ................................................................................................................................... I-1
Defined Terms ................................................................................................................................... I-1
Copies of Bidding Docuements ......................................................................................................... I-1
Qualifications of Bidders ................................................................................................................... I-1
Examination of Bidding Documents, Other Related Data, and Site .................................................. I-2
Pre-Bid Conference ........................................................................................................................... I-3
Site and Other Areas .......................................................................................................................... I-3
Interpretations and Addenda .............................................................................................................. I-4
Bid Security ....................................................................................................................................... I-4
Contract Times .................................................................................................................................. I-4
Liquidated Damages .......................................................................................................................... I-4
Substitute and "Or-Equal" Items ....................................................................................................... I-4
Subcontractors, Suppliers, and Others ............................................................................................... I-5
Preparation of Bid ............................................................................................................................. I-7
Basis of Bid; Evaluation of Bids ....................................................................................................... I-8
Submittal of Bid ................................................................................................................................ I-8
Modification and Withdrawal of Bid ................................................................................................. I-9
Opening of Bids ................................................................................................................................ I-9
Bids to remain Subject to Acceptance ............................................................................................... I-9
Protest Procedures ............................................................................................................................. I-9
Award of Contract ........................................................................................................................... I-10
Contract Security and Insurance ...................................................................................................... I-11
Signing of Agreement ..................................................................................................................... I-11
Sales and Use Taxes ........................................................................................................................ I-11
Notice to Proceed ............................................................................................................................ I-11
Retainage ..................................................................................................................................... I-12
Bid Proposal ......................................................................................................................................B-1
Certified Copy of Resolution of Board of Directors .................................................................................B-10
Certificate of Insurability ..........................................................................................................................B-14
Non-Collusive Bidding Certification ........................................................................................................B-16
Bidders Qualification Statements ..............................................................................................................B-18
List of Subcontractors ...............................................................................................................................B-22
Bidder's Statement on Previous Contracts Subject to EEO Clause ..........................................................B-24
Tax Delinquency and Felony Conviction Certification .............................................................................B-33
Construction Contract .............................................................................................................................. CC-1
Statutory Payment Bond ........................................................................................................................ SPB-2
Certificate of Substantial Completion .................................................................................................... CSC-1
Certification of Completion .................................................................................................................. COC-1
Contractor's Affidavit Regarding Settlement of Claims .................................................................. CARSC-1
Application and Certificate for Payment ................................................................................................APC-1
Payment Application Certificate ............................................................................................................APC-2
Notice of Award ................................................................................................................................NOA-1
Notice to Proceed ................................................................................................................................. NTP-1
Change Order ................................................................................................................................... CO-1
Conditional Full Release of All Claims and Waiver of Lien Upon Final Payment ..................................... L-1
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Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
TABLE OF CONTENTS (Cont.)
Division II - General Provisions
Definition of Terms .................................................................................................................................... GP-1
Proposal Requirements and Conditions ................................................................................................... GP-9
Award and Execution of Contract .......................................................................................................... GP-14
Scope of Work ................................................................................................................................ GP-17
Control of Work ................................................................................................................................. GP-21
Control of Materials ............................................................................................................................... GP-28
Legal Regulations and Responsibility to Public ..................................................................................... GP-32
Execution and Progress .......................................................................................................................... GP-41
Measurement and Payment .................................................................................................................... GP-49
Division III - Civil Technical Specifications
MAG-201 Clearing and Grubbing ..............................................................................................................201-1
MAG-301 Subgrade Preparation ................................................................................................................301-1
MAG-420 Chain-Link Fences .................................................................................................................... 420-1
MAG-505 Concrete Structures ................................................................................................................... 505-1
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Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
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Project Table of Contents Page TOC-iii

DIVISION I
AGREEMENT DOCUMENTS

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Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
BID ADVERTISEMENT
NOTICE OF INVITATION FOR BID
PROJECT TITLE: DGL Perimeter Fence
Project No. Douglas AIP-01-2025
LOCATION: City of Douglas
425 E. 10th Street
Douglas, Arizona 85607
NOTICE IS HEREBY GIVEN that the City of Douglas is soliciting sealed bids for DGL Perimeter Fence
construction project at the Douglas Municipal Airport.
DATE AND TIME OF OPENING BIDS: Sealed bids must be delivered to the City of Douglas, located at 425 E.
10th Street, Douglas, Arizona 85607, by APRIL 30th 2026 at 4:00P.M. (Arizona Time). At that time, they will be
opened and read aloud.
Sealed Bids must be in the possession of City of Douglas and stamped by a City of Douglas staff member on or prior
to the exact time and date indicated. Late bids, bids with insufficient postage, and bids not signed in the appropriate
place in the Bidder's Offer section, will not be considered under any circumstances. Bids must be submitted in a
sealed envelope. The project title, solicitation number, bidder's name and address should be clearly indicated on the
envelope. All bids must be completed in ink or typewritten. Cover page and Division I Bidder Requirements and
Agreement Documents shall be returned with the executed Bid, along with all descriptive literature by the time and
date indicated above.
DESCRIPTION OF THE WORK: The project is to be funded by grants from the ADOT Aeronautics Division. The
sponsor of the project is the City of Douglas.
The Douglas Perimeter Fence project is intended to provide new chain-link perimeter security fence around the latest
airport boundary property lines such that recently sold properties can be appropriately sectioned off from the remaining
airport property. The project will consist of approximately 13,573 linear feet of proposed six-foot chain-link fence.
This project also includes three chain-link gates located along the southeast property line.
BID SECURITY: Every bid must be accompanied by a certified check, cashier's check or surety bond for ten percent
(10%) of the amount of the bid.
BIDS TO REMAIN OPEN: The bidder shall guarantee the Total Bid Price for a period of ninety (90) calendar days
from the date of Bid Opening to Notice of Award.
CONTRACTOR'S LICENSE CLASSIFICATION: In accordance with the provisions of Arizona Revised Statutes
(ARS) 32-1101 through 32-1170.3, The City of Douglas has determined that the Contractor shall possess, at a
minimum, a valid Class A General Engineering License at the time that the Contract is bid. Failure to possess the
specific license shall render the bid as non-responsive and shall serve to bar award of the contract to any bidder not
possessing said license at the bid opening.
ADDRESS AND MARKING OF BIDS: Bids must be submitted in a sealed envelope. The project title, project
number, bidder's name and address should be clearly indicated on the envelope. All bids must be completed in ink or
typewritten and the entire Specification Booklet shall be returned with the executed Bid, along with all descriptive
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Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
literature by the time and date indicated above. The certified or cashier's check or Bid Bond shall be enclosed in the
same envelope with the Bid.
AWARD OF CONTRACT:
(a) The Work hereunder is set forth in the attached bid specifications. The award of contract will be based on the
lowest, responsive total bid conditioned upon satisfying the requirements established by the City of Coolidge to
evaluate efforts of the bidder. The City reserves the right to waive any informality in or to reject any or all portions of
the various low bids from qualified contractor bid items. The City further reserves the right after opening bids to reject
any or all bids, or to waive any minor informality (non-responsiveness) in a bid. The City further reserves the right to
negotiate changes with the low bidder in the scope of project, extent of the work, or to increase or decrease the size of
the project, if so desired, all to the best interest of the Sponsor, prior to award of the contract. Additional information
is included in BID CONDITIONS.
(b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and
insurance prior to execution of the contract by the City of Douglas. Failure to meet this requirement shall constitute
abandonment of the Bids by the Bidder and forfeiture of the Bid Bond. The contract may then be awarded to the next
lowest bidder.
(c) As a condition of award, the successful bidder will be required to submit verification of compliance with the
following Federal Requirements:
i. The proposed contract is under and subject to Executive Order 11246, as amended, of September
24, 1965, and the Equal Opportunity (EEO) and Federal Labor Provisions.
ii. All labor on the project shall be paid no less than the minimum wage rates established by the U.S.
Secretary of Labor.
iii. Each Bidder must supply all the information required by the bid documents and specifications.
iv. The EEO requirements, labor provisions and wage rates are included in the specifications and bid
documents.
v. Each Bidder must complete, sign and furnish, the "Bidder's Statement on Previous Contracts
Subject to EEO Clause," Certification of "Buy American," "Bidder's DBE Identification Form,"
the "Tax Delinquency and Felony Conviction Certificate," as contained in the Bid Requirement
section, Attachment A, and all DBE detailed Documentation of Good Faith Efforts requirements
found in Article 12.9 of the Instructions to Bidders.
vi. A Contractor having 50 or more employees and his subcontractors having 50 or more employees
and who may be awarded a contract of $50,000 or more will be required to maintain an affirmative
action program, the standards for which are contained in the specifications.
vii. To be eligible for award, each bidder must comply with the affirmative action requirements
contained in the specifications.
viii. Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the maximum
opportunity to participate in the performance of contracts financed in whole or in part with federal
funds under this agreement. Consequently, the DBE requirements of 49 CFR Part 26 applies to this
agreement. Women will be afforded equal opportunity in all areas of employment. However, the
employment of women shall not diminish the standards or requirements for the employment of
minorities.
ix. All solicitations, contracts and subcontracts resulting from projects funded under the AIP must
contain the foreign trade restriction required by 49 CFR Part 30, Denial of Public Works Contracts
to Suppliers of Goods and Services of Counties that Deny Procurement Market Access to U.S.
Contractors.
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Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
x. The Aviation Safety and Capacity Expansion Act of 1990 provides that preference be given to steel
and manufactured products produced in the United States when funds are expended pursuant to a
grant issued under the Airport Improvement Program.
xi. The Contractor shall require all subcontractors on any first-tier subcontracts in excess of $50,000
and who employ 50 or more employees to file a compliance report (SF 100) prior to award of the
subcontract.
COMPLETION OF WORK: Time is of the essence. The work must be completed within the time(s) stated in the
Notice to Proceed and liquidated damages will be assessed for failure to complete on time as set forth in the agreement.
PRE-BID CONFERENCE: A Pre-Bid Conference will be held at 425 E 10th Street, Douglas, Arizona 85607 on
April 22, 2026 at 10:00 A.M. (Arizona time) with a site visit immediately following. This will be the only site visit
for Bidders for this project. Attendance at the pre-bid conference will be evidenced by the representative's signature
on the attendance roster. Attendance at the pre-bid conference is suggested, but not mandatory.
OBTAINING OR INSPECTION OF CONTRACT DOCUMENT: The bid package will be available on or after
March XX, 2026 on the City of Douglas Website at: www.douglasaz.gov/Bids. All interested bidders are required to
check this website daily for any Addenda to the Bid Documents. Copies will also be available at the office of Kimley-
Horn and Associates, Inc. at 2046 Riverview Auto Drive, Mesa, AZ 85201 (602-906-1185, contact Brandon Robinson
or 480-766-6726 contact Stephen Bosak) for a deposit of $100.00 per set. Checks must be made payable to Kimley-
Horn and Associates, Inc. No refund will be made for plans and specifications returned before or after the bid opening
date. All communications/questions must be received by the City no later than April 27, 2026 and any Addenda that
may be required will be available for download from this website on or before April 29, 2026. Submitted bids must
include a listing of the Addenda received as part of this process on page B-1 (Bid Proposal) of the Bid Documents.
PROTEST PROCEDURES: Firms wishing to respond to disqualification or a procurement outcome may refer to
the Protest Procedures stated in the Instruction to Bidders.
SOLICITATION CONTACT: All communication relative to this solicitation shall be directed in writing to:
Rene Rios
Procurement Officer
City of Douglas
425 E. 10th Street
Douglas, Arizona 85607
E-mail: rene.rios@douglasaz.gov
All questions relating to interpretation of the Contract Documents or products must be in writing, and responses will
be in the form of Addenda to the Documents.
Direct contact with City of Douglas staff, Council Members, and/or Airport representatives or staff other than as
specified in this IFB, or any subject related to this solicitation is expressly prohibited except with the prior knowledge
and permission of the Procurement Coordinator or designated representative. Unauthorized contact of any City staff,
Council Members, and/or Airport representatives may be cause for rejection of a (Bid).
Douglase Website: www.douglasaz.gov
CANCELLATION OF IFB: Owner reserves the right to cancel this IFB at any time.
BY ORDER OF THE CITY OF DOUGLAS
By:
Karl Rockwell, Public Works Director / City Engineer
Publications:
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Notice of Invitation for Bid

Douglas Municipal Airport Issued for Bid
Perimeter Fence March 2026
Daily Territorial: 4/13/2026 & 4/17/2026
City of Douglas Website www.douglasaz.gov: starting 4/13/2026
END OF SECTION
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Notice of Invitation for Bid