DOTD Asphaltic Mixture f/Hot Application

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Posted Date:	Jan 29, 2026
Due Date:	Feb 19, 2026
Solicitation No:	3000025844
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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STATE OF LOUISIANA

RESPONSES WILL BE

PUBLICLY OPENED

02/19/2026

10:00 AM CST

INVITATION TO BID

SUBMIT NON-ELECTRONIC RESPONSE TO:

PO BOX 94245

Vendor No.:___________________

Solicitation: 3000025844

Opening Date: 02/19/2026

Vendor Name and Address: (to be completed by Vendor)

RFx Number: 3000025844

Version: 1

Buyer: CURTIS LOWE

Buyer Phone: 225-379-1410

E-Mail: curtis.lowe@la.gov

Scheduled Begin Date: 03/01/2026

Scheduled End Date: 08/31/2026

T-Number:

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Delivery will be made this number of days After Receipt of Order (ARO)

2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

Name of Solicitation: DOTD Asphaltic Mixture f/Hot Application

RFx text:

THIS IS A REQUEST FOR SEALED BIDS ONLY. This is not an order. Please note the RFx number

and bid opening date on the outside of your bid envelope.

See attached Bid Submission Instructions for full details. Please submit your bid(s) before the stated

bid opening date and time. Bids received after the set opening date and time will be rejected.

Contract to furnish labor, materials, and services required to produce Asphaltic Mixture for Hot

Application, which is acceptable to the Department of Transportation and Development. Contract is for

a period of six (6) months beginning March 1, 2026 through August 31, 2026.

Please print all attachments to ensure all documents related to the RFx are reviewed prior to bidding.

Attached is a copy of:

· Approved Materials List: Aggregates

· Approved Materials List: Asphaltic Materials

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

TITLE

DATE

Signature of Authorized Bidder

Name of Bidder

(Typed or printed)

Invitation to bid: 3000025844

Open Date: 02/19/2026

T-Number:

Bidder:

Page 2 of 15

· MS Spec 164-002, Revised 1/28/2026 – Asphaltic Mixtures for Hot Application

· MS Spec 164-004, Revised 1/28/2026 – Polymer Modified Asphaltic Materials

· Co-op Agreement

· Bid Submission Instructions

PRE-QUALIFICATION:

Bidder’s plant for supplying Asphaltic Mixture for Hot Application must be certified by the Department

prior to award. After award of the contract, it will be the responsibility of each District to make sure the

bidder’s plant is still certified before material is picked up at various plant locations throughout the life

of the contract.

GUARANTEE AND LIABILITY:

The contractor agrees to guarantee the following:

1. The supplies delivered are free from defects in design and construction.

2. The supplies are the manufacturer’s standard design and construction and that no changes or

substitutions have been made in the items listed in contract.

The contractor holds and saves the State, its officers, agents, and employees harmless from liability of

any kind, from any claims, suites, costs, or penalties for infringement or use of licensed or patented

products including cost and expenses on account of any patented or unpatented invention, articles,

devices or appliances manufactured or used in the performance of this contract, including use by the

government.

The contractor agrees to replace, at no cost to the Department, all defective materials or supplies

delivered under the contract. All transportation charges covering return and replacement shall be paid

by the contractor.

Any material that fails to conform to any part of the specifications shall result in rejection of the

material supplied, whether said failure is noted upon delivery, during testing, or in the field at an

installation site.

SPECIAL INSTRUCTIONS:

Please note quantity is designated as "1" to show price per ton.

This is not an order to deliver. No specific quantities are given or guaranteed. Material will be ordered

as needed. The Department reserves the right to increase or decrease quantities at the same prices,

terms and conditions for the life of the contract.

The successful bidder must supply at bid price quantities as ordered whether the total of such

quantities are more or less than the quantities shown on the solicitation.

Both regular and polymer modified asphaltic mixture will be available for use by the Department. It will

be at each District Administrator’s discretion as to which product to purchase.

Bid only lines of interest to you.

Please list plant location(s) and the associated Producer/Supplier Code for each line item you are

bidding. Note: The "Producer/Supplier Code" is the plant certification code and will begin with "APS"

followed by an eight-digit number.

LINE ITEMS 1-5 ARE REGULAR MIX

LINE ITEMS 6 - 10 ARE PG70-22M

LINE ITEMS 11 - 15 ARE PG76-22M

For Example: IF YOU HAVE ONLY ONE PLANT LOCATION AND ARE BIDDING REGULAR,

Invitation to bid: 3000025844

Open Date: 02/19/2026

T-Number:

Bidder:

Page 3 of 15

PG70-22M AND PG76-22M YOU WOULD BEGIN WITH:

Line Item 1 for Regular Mix with Plant Location and Producer/Supplier Code.

Line Item 6 for PG70-22M with Plant Location and Producer/Supplier Code.

Line Item 11 for PG76-22M with Plant Location and Producer/Supplier Code.

IF YOU HAVE MORE THAN ONE PLANT LOCATION, CONTINUE WITH LINE ITEM 2 FOR

REGULAR, LINE ITEM 7 FOR PG70-22M AND LINE ITEM 12 FOR PG76-22M.

Unit price bid must not exceed two (2) digits to right of decimal. Unit price submitted beyond two (2)

digits will be rounded off to the nearest second digit.

Prices quoted shall include all costs incidental to any license or patent that may be held by any

company processing the materials bid on.

Must be bid in correct unit of measure shown to be considered for award. Quote submitted in any

other unit of measure will not be considered.

All Asphaltic Mixture for Hot Application shall be sampled and accepted in accordance with the

standard method of sampling asphaltic materials as outlined in the Department’s Sampling Manual.

Low bidder(s) may be required to furnish samples for testing at no cost to the Department.

BASIS OF AWARD:

The contract for furnishing Asphaltic Mixture for Hot Application herein specified for the period

indicated shall be awarded to the bidder(s) offering Asphaltic Mixture for Hot Application at plants

which have been certified by the Department prior to award and complying with all details of this

solicitation as determined by the DOTD Procurement Director.

Note: It will be up to the District Administrator to select a certified plant closest to the jobsite based

upon the unit price bid and the current mileage factor. Mileage will be computed on the basis of $0.15

per mile for the first 41 miles, then $0.75 per mile thereafter.

Aggregates must be from an approved source listed on Approved Materials List: Aggregates.

Polymer Modified Asphalt PG70-22M and PG76-22M material must be from an approved source listed

on Approved Materials List: Asphaltic Materials.

Plants which are established and certified during the life of the contract may be considered for

supplemental award based on factors which are advantageous to the Department of Transportation

and Development. The decision will be based on the best interest of the Department as determined

by the DOTD Procurement Director. Awards will not be made if plant is within a radius of ten (10)

miles of a plant location which was awarded at the original contract award.

Discounts will be accepted but will not be considered in determining low bidder.

MATERIAL AVAILABILITY:

The successful bidder(s) will be required to have on hand or immediately available an adequate supply

of Asphaltic Mixture for Hot Application in order to meet the Department’s requirements, as ordered,

where ordered, during the life of the contract.

It will be the responsibility of the contractor to give the District Administrator a forty-eight (48) hour

notice as to when the plant will be out of operation and/or in the event that the plant is shut down

permanently.

PURCHASE ORDERS:

Invitation to bid: 3000025844

Open Date: 02/19/2026

T-Number:

Bidder:

Page 4 of 15

Purchase orders will be issued by the Department. Each Purchase order will state an actual or

estimated quantity that is required and all other pertinent data necessary for the contractor. In no

event shall material be supplied without proper authorization.

INVOICES:

At the time of pick-up, the contractor is to make a receipt on his own form showing complete

description, the exact quantity supplied, unit price and extension. Such receipt must make reference

to the Purchase Order Number.

Upon acceptance by the Department, the contractor shall bill the Department by means of an invoice

and such invoice shall make reference to the Purchase Order Number on which material was

supplied.

Invoices shall be submitted by the contractor directly to the address shown on the Purchase Order.

Invoice price must agree with contract price.

Invoices will be paid by the Department within the discount period or within thirty (30) calendar days

from receipt of correct invoice. If contractor proposes a discount, discount period will start from receipt

of correct invoice.

PAYMENT:

In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and

resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer

(EFT) payments.

EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only

requirement is that you have an active checking or savings account at a financial institution that can

accept Automated Clearing House (ACH) credit files and remittance information electronically.

Additional information is available at https://www.doa.la.gov/doa/osrap/vendor-information/

TERMINATION OF CONTRACT:

The Department reserves the right to immediately terminate this contract prior to the end of the

contract period for unsatisfactory performance, unsatisfactory delivery, unsatisfactory service, failure

to meet specifications, misrepresentation by the contractor, fraud, collusion, conspiracy, or other

unlawful means of obtaining any contract with the State, conflict of contract provisions with

constitutional or statutory provisions of State or Federal Law, and/or any breach of contract.

The Department reserves the right to terminate this contract prior to the end of the contract period

upon giving a thirty (30) day written notice to the contractor if it is considered in the best interest of the

Department.

Successful contractor may request cancellation of this contract upon giving a thirty (30) day written

notice to the DOTD Procurement Director.

All orders supplied in accordance with the specifications, terms and conditions of the contract prior to

the effective date of any termination shall be paid for by the Department in accordance with the terms

of the contract, whereupon all obligations of both parties to the contract shall cease.

Guarantees shall apply to all items delivered prior to termination.

BIDDERS CERTIFICATION OF EEOC AND ADA COMPLIANCE:

The Department of Transportation and Development and the State of Louisiana is an equal

opportunity employer and looks to its contractors, subcontractors, vendors, and suppliers to take

affirmative action to affect this commitment in its operations.

Invitation to bid: 3000025844

Open Date: 02/19/2026

T-Number:

Bidder:

Page 5 of 15

The contractor agrees to abide by the requirements of the following as applicable: Titles VI and VII of

the Civil Rights Act of 1964, as amended; the Equal Employment Opportunity Act of 1972, as

amended; Federal Executive Order 11246, as amended; Section 504 of the Rehabilitation Act of 1973,

as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, as amended; Title IX

of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Fair Housing Act of

1968, as amended; the Americans with Disabilities Act of 1990, as amended; and Title II of the

Genetic Information Nondiscrimination Act of 2008.

The contractor agrees not to discriminate in its employment practices, and shall render services under

this contract without regard to race, color, age, religion, sex, national origin, veteran status, genetic

information, political affiliation or disabilities.

Any act of discrimination committed by contractor, or failure to comply with these statutory obligations

when applicable shall be grounds for termination of this contract.

Bidder agrees to keep informed of and comply with all Federal, State and local laws, ordinances and

regulations which affect his employees or prospective employees.

VENDOR REGISTRATION:

Vendor registration should be completed in LaPac prior to bid submission. This only applies to those

vendors that have not registered in LaPac.

Vendor registration must be completed prior to award.

Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future

solicitations. In order to receive e-mail notification of solicitations/awards from this office, you must

enroll in the proper category on LaPac at the following web site:

https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm

Bidders who are a Louisiana or foreign LLC or corporation should be appropriately registered with the

Louisiana Secretary of State. Website: www.sos.la.gov/Phone 225-925-4704.

LINE

Description

Quantity

1 Product ID: 11505 Product Category:30121500

ASPHALTIC MIXTURE,F/HOT APPL,REGULAR

PLANT LOCATION: ______________________________

PRODUCER/ SUPPLIER CODE:____________________

REGULAR HOT MIX MUST MEET THE

REQUIREMENTS OF DOTD MS SPEC 164-002,

REVISED 1/28/2026 AND USE APPROVED PRODUCTS

FROM THE APPROVED MATERIALS LIST (AML) FOR

AGGREGATES AND THE APPROVED MATERIALS LIST

(AML) FOR ASPHALTIC MATERIAL

Unit Unit

Price

Extended

Amount

TON __________ ________________

2 Product ID: 11505 Product Category:30121500

ASPHALTIC MIXTURE,F/HOT APPL,REGULAR

PLANT LOCATION: ______________________________

TON __________ ________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
3000025844	DOTD Asphaltic Mixture f/Hot Application Original: 3000025844 Attachments: Aggregates Asphaltic Materials Bid Submission Instructions Cooperative Purchase Agreement	01/29/2026	02/19/2026 10:00:00 AM CT

DOTD Asphaltic Mixture f/Hot Application

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See Also

Department	+ State - Transportation and Development
Section	DOTD Procurement
Dept Code	273014-
Contact	CURTIS LOWE
Phone	225-379-1410
Email	CURTIS.LOWE@LA.GOV