Door Installation

MPS RFP 26-23 Door Installation
Request for Proposal (RFP) for
Door Installation
RFP 26-23
Minneapolis Public Schools - Special School District No. 1
1250 West Broadway Ave.
Minneapolis, Minnesota 55411-2533
Issued: 4/28/2026
NOTICE: Pursuant to section 13.591 subdivision 3(b) of the Minnesota Statutes, after a
government entity has completed negotiating a contract with the selected vendor, all
data in RFP responses are public except for trade secret information as defined in
section 13.37 subdivision 1(b). A statement that submitted data are copyrighted or
otherwise protected does not prevent public access to the data.
1 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
TABLE OF CONTENTS
I. Overview
A. Project Objective
B. Schedule of Proposal
C. Intention to Submit Proposals
D. Submission of Written Questions
E. Changes to the RFP
F. Preparation of Proposal
G. Submission of Proposals
H. Withdrawal of Proposals
I. Evaluation and Selection Process
J. Effective Period of Proposals
K. Bid Reservations
L. Notifications of Unsuccessful Vendors
M. Contract Negotiations
N. Award of Contract
O. Contract Term
P. Disposition of and Public Access to Proposals
Q. Cost Incurred in Responding
R. Assignment
S. Causes for Termination
II. Scope of Services
A. Project Background
B. Door Installation Program Goals
C. Facilities Maintenance & Operations -Carpentry Organization
D. Description of Expected Services
III. General Business Information
A. General Business Requirements
B. Qualifications and Experience
C. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement
D. Business Ethics
E. Service Level Expectations
F. Fees & Costs
G. Reporting
H. Billing and Payment
IV. Project Scope
A. Door and hardware products
B. Wrap up to Project Scope Information
V. Appendix Requirements
A. References
B. Pricing Information
C. MPS Reports
D. Service Level Expectations
2 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
VI. MPS Appendix Documents
1. Intention to Submit Proposal
2. Organization Information Cover sheet
3. MPS Sample Contract
4. Pricing Information
5. Any additional document required by the Business Owner.
3 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
SECTION I: OVERVIEW
A. Project Objective
Minneapolis Public Schools (MPS) is seeking proposals from organizations and individuals wishing
to provide Door Installation.
Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is
coterminous with the City of Minneapolis, Minnesota. With authority granted by the state
legislature, the school board makes policy, selects the superintendent, and oversees the district's
budget, curriculum, personnel, and facilities. Students speak ninety different languages at home
and most school communications are printed in English, Hmong, Spanish, and Somali. The District
covers over 70 school programs at 65 sites, with approximately 29,900 students and 3,200
teaching staff.
The District intends to select one organization to provide the necessary Door Installation
services. To facilitate the submission and evaluation of proposals, this proposal provides
additional background information regarding MPS that will be relevant to the proposal.
RFP Primary Objective 1: Gain a thorough understanding of the product capability in order to
select, implement and operate door systems that will meet the needs of the district for the next
2 years or more.
* The vendor must be able to supply all necessary goods required to operate,
maintain, and sustain the full functionality of district doors. This includes, but is not
limited to:
* Complete door systems (interior, exterior, specialty, security-rated, ADA-compliant,
etc.)
* Door hardware and accessories, such as hinges, closers, locks, panic bars,
thresholds, seals, and electronic access components
* Replacement parts to support ongoing maintenance and long-term lifecycle needs
* Product documentation, including specifications, warranties, installation guides,
and maintenance requirements
* Availability guarantees, such as lead times, stocking commitments, and supply chain
continuity plans
RFP Primary Objective 2: Gain a thorough understanding of the door systems total proposed
costs. Including but not limited to: Services for Site Visits, Measurement, Installation, and
Support
* The vendor must be able to deliver comprehensive services related to the
assessment, installation, and ongoing support of doors and associated hardware.
Required services include:
* On-site evaluations to assess existing conditions, verify measurements, and identify
installation requirements
* Professional installation of doors, frames, hardware, and accessories in accordance
with industry standards, building codes, and district specifications
* Integration services for electronic access systems, security components, and
automated door solutions
* Project management, including scheduling, coordination with district staff, and
communication of progress or issues
4 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
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MPS RFP 26-23 Door Installation
* Post-installation support, such as adjustments, troubleshooting, and warranty
service
* Safety and compliance adherence, ensuring all work meets ADA, fire code, and local
regulatory requirements
* Vendors must demonstrate technical expertise, qualified personnel, and a proven
track record of successful installations in similar environments.
RFP Primary Objective 3: To select a vendor partner with a product strategy and product enhancement
delivery/implementation history that will meet the District's needs (both for current use and future
additional functionality) throughout the life of the product.
* The district seeks to select a vendor with a strong product roadmap and a history of
delivering enhancements, updates, and long-term support. The selected vendor
must:
* Demonstrate a clear product strategy, including future development plans,
technology upgrades, and lifecycle management
* Provide evidence of past product enhancements, updates, or innovations that show
commitment to continuous improvement
* Offer scalable solutions that can adapt to evolving district needs, including
expansion, modernization, or integration with new technologies
* Ensure long-term support, including availability of parts, service continuity, and
compatibility with future system upgrades
* Commit to collaborative partnership, including regular communication,
performance reviews, and responsiveness to district feedback
* The goal is to secure a vendor capable of supporting both current operational needs
and future strategic initiatives throughout the life of the product.
B. Schedule of Proposal
1. Issue RFP: 4/28/2026
2. Written Questions Due: 5/12/2026
3. Intention to Submit: 5/12/2026
4. Responses to Questions: 5/14/2026
5. Proposals Due: 5/19/2026
6. Award bid - Selection: 5/21/2026
7. District Approval 6/9/2026
8. Implementation: 7/01/2026
C. Mandatory Intention to Submit Proposals
APPENDIX 1 (a) & Conflict of interest form APPENDIX 1 (b) are mandatory to submit. Failure to
submit both will result in automatic disqualification from the RFP Process.
In order for your organization to be considered for this Request for Proposal, please complete
Appendix 1 (a) Intention to Submit a Proposal and Appendix 1 (b) Conflict of Interest by
5/12/2026. These documents must be emailed to RFX@mpls.k12.mn.us. These documents are
mandatory documents.
D. Submission of Written Questions
All questions about the RFP shall be submitted by e-mail to RFX@mpls.k12.mn.us by end of day
5/12/2026. The District will provide written responses to questions from prospective Proposers
no later than 5/14/2026 EOD. After 5/12/2026, no questions or inquiries will be allowed.
5 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
E. Changes to the RFP
If any changes are issued to this RFP, they will be posted to the MPS website.
https://www.mpschools.org/departments/finance/procurement
F. Preparation of Proposal
1. Careful attention must be paid to all requested items contained in this Request for Proposal.
Please read the entire package before bidding. Each proposal shall be prepared simply and
economically avoiding the use of elaborate promotional materials beyond what is sufficient
to provide a complete, accurate, and reliable presentation.
2. For ease of review, the proposals must follow the outline in Section III and IV of this request
for proposal. Each response should be clearly numbered and the full question listed.
3. Each page of the proposal must be sequentially numbered and include the proposing
organization's name.
4. RFP should be double-spaced, with at least than one-inch margins. Font should be at least
12-point.
5. Each response to questions in Section III and IV of the RFP should be appropriately labeled
(e.g., Section III: General Business Questions, A. General Business Requirements, Question
#1; etc.).
6. The RFP narrative for Section III-IV should not exceed 10 pages total, not including
appendices.
7. Some questions in this RFP will require organizations to submit documents as an Appendix.
Applicants may wish to submit additional supplemental materials to support responses to
questions in Section III and IV. If an applicant intends to include supplemental materials with
responses to questions in Sections III and IV of the RFP, separate appendices for each part
must be developed. Each appendix should be clearly labeled (e.g., Appendix A: References,
etc.).
8. All appendix materials (e.g., sample letters, curricula, lesson plans, progress reports,
academic effectiveness data, etc.) should be labeled with the name of the organization and
reference the appropriate section and question (e.g., Section C: Description of Expected
Services 1a). Although there is no page limitation for the Appendix, the appendix should
not be excessive in length. Applicants should also ensure the appendix items are
appropriately described and referenced in the narrative section of the RFP.
9. The RFP should be submitted in the appropriate order. Each part of the RFP should be
separated with a section divider page listing the title of the next part of the RFP that is
enclosed. All RFPs should follow the order below:
a. Organization Information Cover Page (Provided in attached Appendix 2)
b. Table of Contents
c. Section III- General Business Information
d. Section IV- Project Scope
e. Appendix Materials
10. Additional circumstances that may lead to RFP not being reviewed and/or selected:
a. RFP was received after the deadline, which includes not on the deadline date but
also after the deadline time.
b. Applicant does not intend to complete criminal history checks on employees.
c. Applicant's previous clients have significant complaints regarding the quality of the
Title services, communication issues, or other problems.
d. Any section of the RFP is missing or incomplete.
6 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
G. Submission of Proposals
In order to be considered for selection, organizations must submit a signed electronic (.pdf)
response to this solicitation end of day on 5/19/2026. Late proposals shall not be accepted.
Electronic copies must be submitted to: RFX@mpls.k12.mn.us
No other distribution of the proposal shall be made by the organization. It is the sole
responsibility of the organization to assure that the proposal arrives prior to the deadline. No
proposal received after the deadline will be considered. No unsolicited corrected or resubmitted
proposals will be accepted after the proposal submission deadline.
H. Withdrawal of Proposals
A proposal may be withdrawn by the vendor prior to the date and time for submittal of proposals
by means of a written request signed by the vendor or its properly authorized representative.
Such written request must be delivered to RFX@mpls.k12.mn.us.
I. Evaluation and Selection Process
1. The Door Installation Evaluation Committee members will include, but is not be limited to a
minimum of one member from at least two departments.
2. Proposals, responses, presentations and references, and Proof of Concept if necessary will
be included as the Evaluation Committee recommends a solution for the District. Upon
approval from the authorized District signer on 6/9/2026, the District will then proceed with
contract discussions with the selected vendor(s). The District has no liability to any vendor
participating in this RFP process prior to when the authorized District signer signs a contract
to that vendor.
1. Consensus on proposal selection will be determined by the Evaluation Committee reaching
consensus on the selection. The Door Installation Evaluation Committee members will use a
rubric to evaluate the responses to the questions outlined in this RFP.
2. The Evaluation Committee shall evaluate all proposals to determine which meet the
minimum service/product requirements, without regard to price. This evaluation may, at the
Evaluation Committee's discretion, be augmented by verbal or written requests for
clarification, or additional information as necessary to determine whether the technical
requirements can be met. The Evaluation Committee can contact references supplied in
vendor proposals. Findings from these inquiries will be included in the assessment of
products for selecting finalists.
3. The Evaluation Committee will then only consider those proposals that meet the minimum
service requirements for further evaluation. The Evaluation Committee will evaluate and
score the vendor with regard to a scoring rubric.
J. Effective Period of Proposals
Proposals must state the period for which the proposal shall remain in effect (i.e., how much
time does the District have to accept or reject the proposal under the terms proposed). Such
period shall not be less than 120 days from the proposal date.
K. Bid Reservations
7 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
Notwithstanding any other provisions of this RFP, the District reserves the right to award this
contract to the organization(s) that best meet the requirements of the RFP, and not necessarily,
to the lowest cost Proposer. Further, the District reserves the right to reject any or all bids, to
award in whole or part, and to waive minor immaterial defects in bids. The District may consider,
at its sole discretion, any alternative bid.
L. Notifications of Unsuccessful Vendors
The Evaluation Committee through the Procurement Department shall notify all Vendors no later
than the award recommendation and approval to proceed being placed on the School Board
agenda on 6/9/2026.
M. Contract Negotiations
Negotiations may include all aspects of services and fees. After a review of the proposals, the
District intends to enter into contract negotiations with the selected organization(s). If a contract
with the selected organization is not finalized within 90 days, the District reserves the right to
open negotiations with the next ranked organization(s).
N. Award of Contract
The District reserves the right to award by Service Area or as a whole, whichever is deemed most
advantageous to the District.
The selected firm(s) shall be required to enter into a written contract or contracts with the
District in a form approved by legal counsel for the District. This RFP and the proposal, or any
part thereof, may be incorporated into and made a part of the final contract(s). The District
reserves the right to negotiate the terms and conditions of the contract(s) with the selected
Proposer(s).
O. Contract Term
It is the intent to award the contract(s) for an initial 2 year period with the option to renew it for
2, one-year periods for a possible total contract term of 4 years. The decision to renew the
contract(s) will be at the sole discretion of the District and agreed upon by both parties.
Proposers must agree to fix contract fees for the first 2 years. If the organization intends to revise
its fee schedule after the initial 2 -year period, it must give written notice to the District 90 days
in advance of any fee change. Fees may be changed only by notice within 90 days of the contract
expiration date. These fees are subject to negotiation and approval by the District.
P. Disposition of and Public Access to Proposals
All materials submitted in response to this RFP will become the property of the District. Pursuant
to section 13.591 subdivision 3(b) of the Minnesota Statutes, virtually all information submitted
is considered public and may be disclosed to third parties. The exception is trade secret
information, as defined and classified in section 13.37 subdivision 1(b). Trade secret information
should not be included in a response unless absolutely necessary.
Q. Cost Incurred in Responding
This solicitation does not commit the District to pay any costs incurred in the preparation and
submission of proposals or in making necessary studies for the preparation thereof, nor to
procure or contract for services.
8 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
R. Assignment
The successful proposer shall not assign, transfer, convey, or otherwise dispose of the contract,
or right, title of interest, or power to execute such a contract to any person, firm, or corporation
without the previous consent in writing by the District.
S. Causes for Termination
Causes for termination of the agreement may include any of the following: Failure to promptly
and faithfully provide the services required at the prices indicated in the Proposal; violation of
any law governing services provided to the District; failure to cooperate upon receiving any
reasonable request for information or service; or improper actions of the officers or employees,
which in the opinion of the District, would adversely affect its interest, or endanger the structure
of the proposing organization such as a spin off or merger which materially affects the terms of
this agreement. The District may terminate the agreement without cause with a 90-day notice.
The District may terminate the agreement with cause with a 30-day notice.
9 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026

MPS RFP 26-23 Door Installation
SECTION II: SCOPE OF SERVICES
A. Project Background
This section begins with some background information on the Minneapolis Public School District
and then discusses the overall expectations for the Services for Site Visits, Measurement,
Installation, and Support for door systems, as well as the district's specific needs. It also describes
existing services and equipment that the Vendor may wish to incorporate into its design and the
issues that need to be considered.
The Minneapolis Public Schools is the third largest K-12 District in Minnesota. Minneapolis,
located in Hennepin County, is the largest city in the state of Minnesota, and is the 48th largest in
the United States. The District covers 70 school programs at 65 sites, with approximately 29,900
students and 3,200 teaching staff.
70 school programs include:
K-5 Schools: 19
K-8 Schools: 17
Middle Schools (6-8): 5
High Schools (9-12): 7
Special Education Schools: 2
Specialty Schools: 1
District Alternative Schools: 4
Contract Alternative Schools: 12
Growth projection: Stable
Superintendent: Dr. Lisa Sayles-Adams
Director of Facilities Maintenance & Operations, Kim Neal
Director, Procurement and Supply Chain Mgt: Chris Boyce
Current Door Installation Environment
Plant Maintenance Department and school site door installation
There is a high level of interest among all user groups in a comprehensive Door Installation with
enhanced capabilities and functionality. The highest interest is in:
Doors and hardware
Door Installation Vision
The key success factor for this selection and installation of a vended solution are:
Replacement and upgrade of facility components.
Door Installation Stakeholders
Users of the Door Installation include:
Students, teachers and staff
B. Door Installation Program Goals
10 Minneapolis Public Schools
1250 W. Broadway Ave
Minneapolis, MN 55411
RFX@mpls.k12.mn.us
Template updated March 2026