Door Hardware and Keying Retrofit

Agency:	Town of Westerly
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238290 - Other Building Equipment Contractors 238350 - Finish Carpentry Contractors 238990 - All Other Specialty Trade Contractors 332510 - Hardware Manufacturing 561622 - Locksmiths
Posted Date:	Apr 12, 2024
Due Date:	May 3, 2024
Solicitation No:	24-79
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	24-79
Bid Title:	Door Hardware and Keying Retrofit
Category:	Services (Professional, Support, Consulting and Misc. Services)
Status:	Open

Publication Date/Time:

4/12/2024 9:30 AM

Closing Date/Time:

5/3/2024 2:00 PM

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

RFQ Description: Door Hardware and Keying Retrofit

RFQ Number: 24-79

April 12, 2024

The Town of Westerly/Westerly Public Schools, Westerly, RI, acting through its

Purchasing Agent, is hereby soliciting sealed bids for the above referenced RFQ and you

are hereby invited to submit an hourly fee for the Scope of Work described in this Request

for Quotation, in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for

Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER

THAN 2:00 p.m. May 3, 2024. A Bid submitted on other than the attached BID BREAKDOWN

FORM may be rejected. Envelopes containing bids must be sealed and addressed to the

undersigned, at the Purchasing Department, Town of Westerly, 45 Broad Street, Westerly, RI

02891 and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,

and RFQ Number and Title. Bidders must include the original and a Public copy on a disk or flash

drive as defined in the Instruction to Bidders.

Pre-bid Site Walk

A non-mandatory pre-bid walkthrough will be held on April 19, 2024, at 8:30 AM at the

Westerly High School, 23 Ward Avenue, Westerly, RI 02891.

Schedule

1. Issue Request for Quotation

2. Pre-bid Meeting

3. Questions Due

3. Proposal Submission

4. Vendor Award

5. Project Start

6. Substantial Completion

April 12, 2024

April 19, 2024 at 8:30 AM

April 25, 2024 at 12:00 PM

May 3, 2024 by 2:00 PM

May 2024

No earlier than 6/26/24

No later than 8/18/24

BIDDER’S QUESTIONS

Questions regarding this solicitation must be emailed and received by the Purchasing Dept.

at ecardillo@westerlyri.gov no later than 12:00 p.m., April 25, 2024, in a Microsoft Word

attachment with the corresponding solicitation number. Questions, if any, and responses

will be posted on the www.westerlyri.gov website as an addendum to this solicitation.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

2. Bid Price which exceed $50,000 must include a 5% Bid Bond and cost of Payment and

Performance Bonds. The successful Bidder will be required to post a 100% Payment and

Performance Bond.

3. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et seq.).

The successful bidder and its subcontractors must pay their workers at the applicable

prevailing wage rates (adjusted every July 1) for the various trades on a weekly basis and

submit certified weekly payroll as described in the Instructions to Bidders. Prevailing wage

rate schedules are available at the Rhode Island Department of Labor and Training website

at www.dlt.ri.gov.

4. Bidder’s prices shall include all Permits/Fees.

5. Quotes must be firm for a minimum of 120 days from date of submission.

6. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The

intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.

7. If the Bidder submits a supporting/additional document with their bid, that document must

include page numbers.

8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

9. The Successful Bidder MUST be able to have a response time that will allow an assigned

project to be completed when requested by the Town/School.

RFQ BID DOCUMENTS

Attachment A – Scope of Work, Page 3-14

Attachment B – Bid Form Pages 15-16

Attachment C – Instruction to Bidders Pages 17-22

APPENDIX A – Bidder Certification Pages 23-27

Agreement-Westerly Standard Agreement Pages 28-36

BIDDER CERTIFICATION FORM: Bidders must include, complete, and submit a

Bidder Certification Form with each bid proposal.

This solicitation is available at www.westerlyri.gov. The Town of Westerly/Westerly Public

Schools reserves the right to reject any/all bids, waive any informalities in the bids received

and to accept and award the bid to the lowest qualified bid deemed most favorable to the

interest of the Town/School. The Town/School does not discriminate based on age, color,

gender, national origin, race, religion, sexual orientation, or disability in accordance with

applicable laws and regulations.

Regards,

Eileen Cardillo

Purchasing Agent

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel. (401) 348-2599

ecardillo@westerlyri.gov

www.WesterlyRI.gov

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

ATTACHMENT "A"

SCOPE OF WORK

The scope of work will include, but not be limited to, procuring, and installing doors, door

hardware, locks, keys, closures, and exit devices described herein at Ward High School,

Babcock Hall, and for an alternate proposal at Westerly Middle School. The successful bidder

must include costs to complete the scope of work per Local, State, Federal Codes, and OEM

specifications.

DOOR HARDWARE

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes:

1. Mechanical and electrified door hardware

2. Field verification, preparation and modification of existing doors and frames to

receive new door hardware.

1.02 REFERENCES

A. UL, LLC

1. UL 10B - Fire Test of Door Assemblies

2. UL 10C - Positive Pressure Test of Fire Door Assemblies

3. UL 1784 - Air Leakage Tests of Door Assemblies

4. UL 305 - Panic Hardware

B. NFPA – National Fire Protection Association

1. NFPA 70 – National Electric Code

2. NFPA 80 – 2016 Edition – Standard for Fire Doors and Other Opening Protectives

3. NFPA 101 – Life Safety Code

4. NFPA 105 – Smoke and Draft Control Door Assemblies

5. NFPA 252 – Fire Tests of Door Assemblies

C. ANSI - American National Standards Institute

1. ANSI A117.1 – 2017 Edition – Accessible and Usable Buildings and Facilities

2. ANSI/BHMA A156.1 - A156.29, and ANSI/BHMA A156.31 - Standards for Hardware

and Specialties

3. ANSI/BHMA A156.28 - Recommended Practices for Keying Systems

4. ANSI/WDMA I.S. 1A - Interior Architectural Wood Flush Doors

5. ANSI/SDI A250.8 - Standard Steel Doors and Frames

1.03 SUBMITTALS

1. Door Hardware Schedule:

a. Submit concurrent with submissions of Product Data, Samples, and Shop

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Drawings. Coordinate submission of door hardware schedule with scheduling

requirements of other work to facilitate fabrication of other work critical in Project

construction schedule.

b. Indicate complete designations of each item required for each opening, include:

1) Door Index: door number, heading number, and Architect’s hardware

set number.

2) Quantity, type, style, function, size, and finish of each hardware item.

3) Name and manufacturer of each item.

4) Fastenings and other pertinent information.

5) Location of each hardware set cross-referenced to indications on Drawings.

6) Explanation of all abbreviations, symbols, and codes contained in schedule.

7) Mounting locations for hardware.

8) Door and frame sizes and materials.

9) Degree of door swing and handing.

10) Operational Description of openings with electrified hardware covering

egress, ingress (access), and fire/smoke alarm connections.

2. Key Schedule:

a. After Keying Conference, provide keying schedule that includes levels of

keying, explanations of key system's function, key symbols used, and door

numbers controlled.

b. Use ANSI/BHMA A156.28 “Recommended Practices for Keying Systems” as

guideline for nomenclature, definitions, and approach for selecting optimal

keying system.

c. Provide 3 copies of keying schedule for review prepared and detailed in

accordance with referenced DHI publication. Include schematic keying diagram

and index each key to unique door designations.

d. Index keying schedule by door number, keyset, hardware heading number,

cross keying instructions, and special key stamping instructions.

e. Provide one complete bitting list of key cuts and one key system schematic

illustrating system usage and expansion. Forward bitting list, key cuts and

key system schematic directly to Owner, by means as directed by Owner.

f. Prepare key schedule by or under supervision of supplier, detailing Owner’s

final keying instructions for locks.

1.04 WARRANTY

A. Manufacturer's standard form in which manufacturer agrees to repair or replace

components of door hardware that fail in materials or workmanship within published

warranty period.

1. Warranty does not cover damage or faulty operation due to improper

installation, improper use or abuse.

2. Warranty Period: Beginning from date of Substantial Completion, for durations

indicated in manufacturer’s published listings.

a. Mechanical Warranty

1) Locks

a) Schlage L Series: 3 years

b) Schlage ND Series: 10 years

2) Exit Devices

a) Von Duprin: 3 years

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

PART 2 - PRODUCTS

2.01 MANUFACTURERS

A. Approval of alternate manufacturers and/or products other than those listed as “Scheduled

Manufacturer” or “Acceptable Manufacturers” in the individual article for the product

category are only to be considered by official substitution request.

B. Approval of products from manufacturers indicated in “Acceptable Manufacturers”

is contingent upon those products providing all functions and features and meeting

all requirements of scheduled manufacturer’s product.

2.02 MATERIALS

A. Fabrication

1. Provide door hardware manufactured to comply with published templates

generally prepared for machine, wood, and sheet metal screws. provide screws

according to manufacturer’s recognized installation standards for application

intended.

2. Finish exposed screws to match hardware finish, or, if exposed in surfaces of other

work, to match finish of this other work including prepared for paint surfaces to receive

painted finish.

3. Provide concealed fasteners wherever possible for hardware units exposed when door

is closed. Coordinate with “Metal Doors and Frames”, “Flush Wood Doors”, “Stile and

Rail Wood Doors” to ensure proper reinforcements. Advise the Architect where visible

fasteners, such as thru bolts, are required.

B. Modification and Preparation of Existing Doors: Where existing door hardware is indicated

to be removed and reinstalled.

1. Provide necessary fillers, Dutchmen, reinforcements, and fasteners, compatible with

existing materials, as required for mounting new opening hardware and to cover

existing door and frame preparations.

2. Use materials which match materials of adjacent modified areas.

3. When modifying existing fire-rated openings, provide materials permitted by NFPA 80

as required to maintain fire-rating.

C. Provide screws, bolts, expansion shields, drop plates and other devices necessary

for hardware installation.

1. Where fasteners are exposed to view: Finish to match adjacent door hardware material.

2.03 HINGES

A. Manufacturers and Products:

1. Scheduled Manufacturer and Product:

a. Ives 5BB series

2. Acceptable Manufacturers and Products:

a. Hager BB1191/1279 series

b. Best FBB series

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