Document library for safety data sheets, instructions for use and operator/service manuals

Upstate Medical University (“Upstate”) intends to make an award under our discretionary authority, which is up to $125,000.00, for a subscription service for a document library, to include safety data sheets, equipment IFUs, and service/operator manuals for surgical instruments and equipment, biomedical devices, tissue and implants, dental, and facilities maintenance. pursuant to New York State (“NYS”) Education Law §355(5)(a) which authorizes purchases without a formal competitive process in certain circumstances, including purchases from NYS small businesses, from business certified pursuant to Article 15-A of the NYS Executive Law, and if applicable, from businesses selling commodities or technology that are recycled or remanufactured. If you are interested in providing a proposal for the above service, you must contact the appropriately designated Campus contact in this advertisement within fifteen (15) business days of this Advertised Notice.

**A sealed bid will not be held.**

This procurement is subject to NYS Finance Law (“SFL”) §§139 –j & –k, also known as the Lobbying Law, therefore, vendors are cautioned that the only permissible contact for this procurement is the individual(s) listed below. Contacting any other individuals at Upstate in connection with this advertisement may constitute a violation of SFL. Failure to comply with this requirement can range from no contract award to debarment from sales to any NYS agency. Please refer to the Office of General Services website at http://www.ogs.ny.gov/aboutOgs/regulations/defaultSFL_139j-k.asp for more information on the Lobbying Law.

The successful contractor will be required to submit applicable documents related to Vendor Responsibility, NYS SFL §§139 –j & –k and NYS Tax Law Section 5-a.

The successful contractor will be required to submit valid and current NYS Workers’ Compensation and Disability forms.

Requirements:

1.Must be authorized to do business in NYS

2. Must have the ability to manage a document library and store thousands of manuals used by any Upstate user who needs to look up operator manuals or instructions for use.

3. Must provide a computerized maintenance management program to include risk management, environment health and safety, dental, sterile processing and clinical engineering.