Doctors Memorial Hosptal

experience working with healthcare facilities or similar projects is strongly recommended.
Respondents will be required to comply with state and federal regulatory requirements, Taylor
County policies and procedures, and Florida Commerce (the funding agency) policies and grant
contract requirements. It is the Respondents responsibility to fully understand and follow all
conditions and specifications the Agency for Health Care Administration (ACHA) requires for
medical facilities.
The County reserves the right, in its sole and absolute discretion, to reject any or all bids, to
cancel or withdraw this solicitation at any time and waive any irregularities in the bid process.
The County, in its sole and absolute discretion, also reserves the right to waive any minor defects
in the process. No faxed bids will be accepted.
Additional information in reference to the County's bidding and procurement process may be
obtained from LaWanda Pemberton, County Administrator at 850-843-5381 or at
lpemberton@taylorcountygov.com.
Qualified WBE's, MBE's, DBE's, and Veteran Owned Businesses are encouraged to submit
proposals.
Additional technical information on the project and scope of work may be obtained from:
Rodney Lewis
Architects Lewis + Whitlock, PA
206 W. Virginia Street, Tallahassee, Fl 32301
(850)942-1718 or at rlewis@think3d.net
2

JAMIE ENGLISH JIM MOODY MICHAEL NEWMAN PAM FEAGLE THOMAS DEMPS
District 1 District 2 District 3 District 4 District 5
GARY KNOWLES, Clerk of Court LAWANDA PEMBERTON, County Administrator CONRAD C. BISHOP, JR., County Attorney
Post Office Box 620 201 East Green Street Post Office Box 167
Perry, Florida 32348 Perry, Florida 32347 Perry, Florida 32348
(850) 838-3506 Phone (850) 838-3500, extension 7 Phone (850) 584-6113 Phone
(850) 838-3549 Fax (850) 838-3501 Fax (850) 584-2433 Fax
GENERAL CONSIDERATIONS
1. Bids and required documents must be submitted by mail or in person to the Clerk of
Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida 32347.
Responders should submit one (1) original plus three (3) copies of the bid
documents.
2. Responders, who elect to send sealed bid documents via overnight express, must send
them to the physical address of: Clerk of Court, 1st Floor Courthouse, Suite 102, 108
North Jefferson Street, Perry, Florida 32347. Bids that are not delivered to the physical
address of the Clerk of Courts prior to the specified time will not be considered and will
be returned to the respondent unopened.
3. The bid award will be based on the lowest, responsive bidder.
4. Once opened no bids may be withdrawn prior to the Board of County Commissioners
action without written consent of the Clerk of Court.
5. Contractors and sub-contractors may obtain electronic copies (PDF files) of the Drawings
and Project Manual from Architects Lewis + Whitlock, PA upon receipt of a non-
refundable price of fifty dollars ($50.00) by contacting Rodney Lewis at
rlewis@think3d.net or at (850) 942-1718.
6. A Pre-Bid meeting will be held for interested contractors on April 23,2026 at
1:00 pm located at Doctors' Memorial Hospital. The Pre-Bid conference may be
attended in person or via video conferencing Teams Meeting. Contractors prime sub-
contractors may also attend. All questions at the Pre-Bid meeting by contractors and sub-
contractors shall be presented on a "Request for Clarification" form to be provided by
Architects Lewis + Whitlock at the meeting or upon request. No questions will be
answered at the Pre-Bid meeting.
7. A bid security in the amount of five percent (5%) of the Bid must accompany each bid.
Documentation from a bonding company must accompany each bid stating that the
bidder is capable of obtaining all required insurance and bonds. Bid securities will be
returned within forty (40 )days after the receipt of bids if the bid is not accepted or if the
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Contract Agreement is accepted and guaranty bonds are accepted. See Item #17 for
additional bond information.
8. Verbal responses from the Architects office are not to be considered official.
9. Per Section 255.04 Florida Statutes, bidders should note the on public building
contracts, Florida products and labor shall be used wherever price and quality are
the same as products and labor specified in the Drawings and Project Manual.
10. Respondents will be required to have approval of Florida Commerce Community
Development Block Grant (CDBG) MIT Program staff and the Agency for Health Care
Administration (AHCA) prior to being awarded a contract by Taylor County. Previous
experience working with healthcare facilities or similar projects is strongly
recommended.
11. It is the responsibility of the Responders to fully understand and follow all conditions and
specifications contained in this request.
12. Any cost to prepare a response to this solicitation and any subsequent presentations or
requests for additional information are solely that of the contractor and the County
assumes no responsibility for such costs incurred by the Respondent.
13. Bids must include a completed Florida Public Entity Crimes Statement as required by
F.S. 287.133 (3) (a).
13.1. A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid, proposal, or reply on a
contract to provide any goods or services to a public entity; may not submit a bid,
proposal, or reply on a contract with a public entity for the construction or repair
of a public building or public work; may not submit bids, proposals, or replies on
leases of real property to a public entity; may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any
public entity; and may not transact business with any public entity in excess of the
threshold amount provided in s. 287.017 for CATEGORY TWO for a period of
36 months following the date of being placed on the convicted vendor list.
14. Bids must include a completed Drug Free Work Place Statement as outlined by F.S.
287.087.
15. E-Verify System - U.S. Division of Homeland Security: Respondent shall utilize the
U.S. Department of Homeland Security's E-verify system to verify the employment of all
new employees hired by the Respondent during the term of this solicitation; and
15.1. Respondent shall expressly require any subcontractors performing work or
providing services pursuant to this solicitation likewise utilize the U.S. Homeland
Security's E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor.
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16. Insurance: All Bids require a current Certificate of Insurance listing Taylor County as an
"Additional Insured" (where appropriate). Alternatively, Respondents may provide a
sworn statement from an insurance agent, verifying that if the Respondent is awarded the
bid., Certificate(s) of Insurance will be issued to the Respondent in the amounts required
within thirty (30) days of the acceptance of the bid. The policy or policies of insurance
shall not be changed or cancelled until at least ten (10) days prior written notice shall
have been given to Taylor County. Additionally, all proposed subcontractors shall be
insured under the Respondent's policies or have the same requirements stated herein.
Coverages are as follows:
16.1. Comprehensive General Liability insurance covering as insured the Respondent
and Taylor County with limits of liability of not less than $1,000,000 for Bodily
Injury or death to any person or persons and for property damage.
16.2. Automobile Liability coverage must be maintained on all vehicles for Bodily
Injury and Property Damage of not less than $1,000,000 combined single limit
each accident. In the event Respondent does not own vehicles, Respondent shall
maintain coverage for Hired & Non-Owned Auto Liability, which may be
satisfied by way of endorsement to the Commercial General Liability policy or
separate Business Auto Liability policy.
16.3. Professional Liability insurance for "Errors and Omissions" covering as insured
the Respondent with not less than a $1,000,000 limit of liability.
16.4. Responders shall include certification information showing Workers'
Compensation Insurance/Exemption on all employees working on the project.
16.4.1. Workers' Compensation exemptions will be accepted upon providing a
current exemption certificate, Articles of Incorporation, and a signed
Taylor County Workers' Compensation Hold Harmless Agreement
(enclosed).
16.5. Any Respondent, who does not furnish the required insurance documents within
thirty (30) days after acceptance of the bid, is hereby advised that the award will
be rescinded and offered to the next lowest cost and best bidder who meets all bid
specifications.
17. Bonding Requirements: As per 2 CFR 200.326 mandatory bonding requirement for the
construction or a facility or improvements to a facility funded with federal funding must
meet the following bonding requirements:
A. For contracts under $250,000, a bid guarantee from each bidder
equivalent to 5% of the bid price is required.
B. For contracts over $250,000, a performance bond on the part of the
contractor for 100% of the contract price is required.
C. A payment bond on the part of the contractor for 100% of the
contract price is required.
5

18. Personnel: The Respondent agrees that when the services in the Scope of Work to be
provided relate to a professional service which, under the laws of Florida, require a
license, certificate of authorization, or other form of legal entitlement to practice such
service, that the Respondent shall employ and retain the services of such qualified
persons to render the services to be provided.
19. Independent Contractor: It is understood and agreed that the Respondent is an
independent contractor with no express or implied authority to act for or to obligate
Taylor County, except as specifically provided herein.
20. Licenses: The Respondent agrees to and shall obtain and maintain in effect, all licenses
and authorizations as are required to do business in the State of Florida, including, but not
limited to, licenses required by any state boards and other governmental agencies
responsible for regulating and licensing the professional services provided and
performed. Use of insured and qualified sub-contractors for specialty work is acceptable.
21. Timely Accomplishment of Services: The Respondent agrees to employ, engage,
retain, and/or assign an adequate number of personnel so that all services will be
provided, performed and completed in a diligent, continuous manner consistent with
sound professional practices.
22. Standards of Professional Service: The Respondent agrees to provide and perform
services in accordance with generally accepted standards of professional practice and in
accordance with the laws, statutes, ordinances, codes, rules, regulations and requirements
of applicable governmental agencies which may regulate or have jurisdiction over the
project and services to be provided and/or performed Taylor County, and by any sub-
contractor engaged by the Respondent.
23. Documents: Original project documents prepared associated with this solicitation are,
and shall remain, the property of Taylor County, and shall be delivered to Taylor County
upon final completion or termination of the project. Original project documents may
include, but not be limited to, original drawings; technical specification and contract
documents; engineering reports; studies; design notes, and planning reports. All
documents including drawings and technical specifications prepared pursuant to this
solicitation are instruments of service in respect to the project and Taylor County shall
have the right to use and reuse all such documents and to furnish to others to use or reuse
such documents without requiring any consent(s). Any reuse will be at Taylor County's
sole risk and without liability or legal exposure.
24. Approval of Plans and Documents Not Deemed Release: Taylor County's approval
of any plans, drawings, documents, specifications, or work prepared or provided pursuant
to this solicitation shall not constitute nor be deemed a release of the responsibility and
liability for the accuracy and competency of the design, working drawings, and
specifications or other documents and work; nor shall such approval be deemed to the
assumption of such responsibility of Taylor County for any error or omission in the
designs, working drawings, and specifications or other documents prepared by the
Respondent, its employees, or sub-contractors.
6

25. Legal Insertions, Errors, Inconsistencies, or Discrepancies: It is the intent and
understanding that each and every provision of law required as part of this solicitation
and all supplemental Agreements shall be and is inserted herein. Furthermore, it is
hereby stipulated that every such provision is deemed to be inserted herein, and if,
through mistake or otherwise, any such provision is not inserted in correct form or
substance, then this solicitation shall, upon application of either party, be amended by
such assertion so as to comply strictly with the law and without prejudice to the right of
either party.
26. Indemnity: The Respondent agrees to and shall indemnify, and hold harmless Taylor
County and its officers, agents, and employees from and against all suits, actions, claims,
damages, costs, charges, and expenses, including court costs and attorneys' fees, of any
character arising out of or brought because of any injury or damage received or sustained
by any person, persons, or property arising out of or resulting from any asserted negligent
act, errors, or omissions of the Respondent or its agents, employees, or sub-contractors.
The Respondent is not required hereunder to indemnify and hold harmless Taylor
County, its officers, agents, or employees, or any of them from liability based upon their
own negligence. The indemnity required hereunder shall not be limited by reason of the
specifications or any particular insurance coverage.
27. Liability: The Respondent shall be, and agrees to be and remain liable for any and all
damages, losses, and expenses incurred by Taylor County caused by the errors, omissions
or negligence of the Respondent, or by any sub-contractor engaged by the Respondent in
providing, performing and furnishing services, work or materials pursuant to this
solicitation, and for any and all damages, losses, and expenses to Taylor County arising
out of the Respondent's negligent performance of any of its obligations. The Respondent
shall be liable and agrees to be liable for an shall indemnify, defend and hold Taylor
County harmless for any and all claims, suits, judgments, or damages, losses and
expenses, including court costs, expert witness and professional consultation services,
and attorney fees arising out of the Respondent's errors, omissions, negligence, or those
of any and all sub-contractors engaged by the Respondent during the providing,
performing and furnishing of services, work or materials pursuant to this solicitation.
Nothing herein shall be construed as a waiver of Taylor County's sovereign immunity as
provided for under Chapter 768 Florida Statutes.
28. Controlling Law: This solicitation is to be governed by the laws of the State of Florida.
It is further agreed and understood that in any event of any litigation between Taylor
County and the Respondent arising out of any interpretation or compliance with any of
the terms, conditions, and requirements of this solicitation, Taylor County, Florida shall
be the proper and exclusive venue for filing any lawsuit with respect to any such
litigation.
29. Attorneys' Fees and Cost: In the event of default by either party under the terms of this
Solicitation, the defaulting part shall be liable for and agrees to pay all cost and expenses
incurred in the enforcement of an award pursuant to this Solicitation, including
reasonable attorneys' fees.
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30. Successors and Assigns: Neither Taylor County nor the Respondent shall assign, sublet
or transfer any rights under or interest in (including, but without limitation, monies that
may become due or monies that are due) pursuant to this solicitation with the written
consent of the other, except to the extent that any assignment, subletting or transfer is
mandated by law or the effect of this limitation may be restricted by law. Unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or prevent the Respondent from
employing such independent professional associates, contractors, and sub-contractors as
may be deemed appropriate to assist in the performance of services hereunder. Nothing
within this solicitation shall be construed to give any rights or benefits herein to anyone
other than Taylor County and the Respondent, and all duties and responsibilities
undertaken pursuant to this solicitation will be for the sole and exclusive benefit of
Taylor County and the Respondent and not for the benefit of any other party.
31. Special Provisions: Respondent warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for Respondent, to
solicit or secure this solicitation, and that it has not paid or agreed to pay any company or
person, other than a bona fide employee working solely for the Respondent, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon
or resulting from the award of this solicitation.
The Respondent and any subcontractors agrees to conduct the services in compliance
with all the requirements imposed by or pursuant to Title VI of the Civil Rights Act of
1964, Part 21 of the Regulations of the Secretary of Transportation and Executive Order
No. 11246, "Equal Employment Opportunity" as supplemented in Department of Labor
Regulations (41 CFR Part 60); and will maintain an Affirmative Action Program and
agrees to and shall abide by and comply with applicable rules, regulations, standards, and
requirements pertaining to employee safety and health as may be adopted from time to
time and those which are adopted and enforced by the Division of Safety, Florida
Department of Labor and Employment Safety, in all public sector employment locations.
The Respondent agrees that Taylor County and all other governmental entities, or any of
their duly authorized representatives, shall have access to any books, documents, papers,
and records of the Respondent which are directly pertinent to any specific grant program
or specific project related to this solicitation for the purpose of making audit,
examinations, excerpts and transcriptions for a period of up to six (6) years after Taylor
County makes final payment and all other pending matters are closed.
32. Termination: Taylor County reserves the right to terminate all contracts for Cause and
for Convenience. There are remedies for contracts which may be terminated due to cause.
The failure of either party to comply with any provision of this solicitation shall place
that party in default. Prior to terminating the solicitation, the non-defaulting party shall
notify the defaulting party in writing. Notification shall make specific reference to the
provision which gave rise to the default. Taylor County will comply with all provisions of
Appendix II to Part 200(B).
Remedies
32.1. The defaulting party shall be given thirty (30) calendar days in which to cure the
default. The County Administrator is authorized provide written notice of
termination on behalf of Taylor County, and if the default situation is not
8

corrected within the allotted time, the County Administrator is further authorized
to provide final termination notice.
32.2. The County has the authority to begin any appropriate legal or equitable action to
enforce the contract executed between the County and the contractor, with the
legal venue being exclusively Taylor County, Florida.
32.3. The County has the authority to withhold or suspend all payment of all or any part
of a request for payment.
32.4. The County has the right to demand contractor to return to Taylor County any
funds used for ineligible activities or unallowable costs.
32.5. The County has the right to exercise any corrective or remedial actions, including
but not limited to: (a) Request additional information from contractor to
determine the reasons or the extent of non-compliance or lack of performance;(b)
Issue a written warning to advise more measures may be taken if the situation is
not corrected immediately; (c) Advise contractor to suspend, discontinue, or
refrain from incurring costs for any activities or work in question.
32.6. Exercise any other rights or remedies which may otherwise be available by law
for activities or unallowable costs.
Termination for Convenience
32.7. Any and/or all work associated with this solicitation may be terminated without
cause by first providing at least thirty (30) days written notice to the Respondent
prior to the planned completion date. The County Administrator is authorized to
provide written notice of termination on behalf of Taylor County. Upon any such
termination, the Respondent shall be paid for all approved and accepted services
performed to the date of such termination.
32.8. In the event funds to finance any and/or all work associated with this solicitation
become unavailable, Taylor County may terminate work with no less than
fourteen (14) days written notice. Taylor County shall be the final authority as to
the availability of funds. Upon any such termination, the Respondent shall be
paid for all approved and accepted services performed to the date of such
termination.
32.9. After receipt of a termination notice and except as otherwise directed, the
Respondent shall:
32.9.1. Stop work on the date and to the extent specified.
32.9.2. Terminate and settle all orders and subcontracts relating to the
performance of the terminated work.
32.9.3. Transfer all work in process, completed work, and other material related to
the terminated work to Taylor County, and it shall be the sole property of
Taylor County.
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32.9.4. Continue and complete all parts of the work that have not been terminated.
33. Grant Requirements: The following terms apply for any such Project which involves the
expenditure of state and/or federal grant funds:
33.1. Certification of Eligibility: A Respondent to this solicitation is required to
indicate their eligibility by certifying that the Respondent, nor its principals are
presently suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation by any federal department or Agency by completing
FDOT Form No. 375-030-32.
33.2. Compliance with Regulations: Respondent is required to comply with all
applicable state and federal grant funding agency laws, regulations, policies,
procedures, and directives, including without limitation those listed directly
herein or by reference, as they may be amended or promulgated from time to time
during the term of this Solicitation. The failure of these provisions to specifically
reference a particular federal or state law, regulation, policy or directive shall not
excuse the Respondent from compliance with same to the extent such law,
regulation, policy, or directive is applicable to the Respondent's performance of
the project or services.
33.3. Incorporation of Provisions: The Respondent will include the provisions stated
herein in every subcontract, including procurements of materials and leases of
equipment unless exempted or issued directives. The Respondent will take such
action with respect to any subcontract or procurement as Taylor County may direct
as a means of enforcing such provisions, including sanctions for noncompliance.
33.4. The Respondent, with regard to the work performed pursuant to this solicitation, will
not discriminate on the basis of protected classes to include race, color,
national origin, gender, gender identity, sexual orientation, pregnancy, age,
disability, religion or family status in the selection and retention of employees,
sub-contractors, including procurements of material and leases of equipment.
The Respondent will not participate either directly or indirectly in the
discrimination, including employment practices when applicable. Except as
otherwise provided under 41 CFR Part 60, all contracts that meet the definition of
"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the
equal opportunity clause provided under 41 CFR 60.1.4. (b), in accordance with
Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,12935,
3CFR Part, 1964-1965 Comp., p.339) as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity,"
and implementing regulations of 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Department of Labor".
33.4.1. The Respondent shall state that it is an Equal Opportunity or Affirmative
Action employer in all solicitations or advertisements for subcontractors or
employees who shall perform work under this solicitation.
10
33.4.2. The Respondent will take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without
regard to protected classes. Such action shall include, but not be limited to the
following: Employment, upgrading, demotion, or transfer, recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship.
The Respondent agrees to send each labor union or representative of
workers with which it has a collective bargaining agreement or other
contract or understanding and to also post in