DOCO HVAC Robert Cross Event Center (PDF, 1MB)

April 30, 2026
INVITATION TO BID
DOCO HVAC Robert Cross Event Center
Bid Reference No. 26-052
Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260,
Albany, Georgia 31701, until 2:30 p.m. on June 2, 2026, for all work required for the replacement of
the HVAC system located at the 2660 Robert Cross Event Center in accordance with bid documents,
specifications, and all other contract documents contain herein.
A Pre-Bid Conference and will be held on May 12, 2026, at 10:00 a.m. at the Government Center,
222 Pine Avenue, Suite 260 Albany, Georgia 31701. The Project Manager will provide an overview
of the work to be performed and answer questions. All interested bidders are strongly encouraged to
attend.
This project will be bid on a lump sum basis for all specified work and will be awarded to the responsive
and responsible bidder submitting the lowest total base bid. A 5% Bid Bond is required and must be
included with the submission for the bid to be read or considered. 100% Performance and Payment
bonds will be required of the successful bidder.
The City of Albany strongly encourages Small Business firms to participate in this bid. The City of
Albany reserves the right to reject any and all bids and to waive any informalities in the bidding
process. All Corporations should provide corporate seal, a copy of the Secretary of State's Certificate of
Incorporation, and a listing of the principals of the corporation with the bid.
Bid documents are available at the Procurement Division, www.albanyga.gov and on the Georgia
Procurement Registry.
For additional information, contact Destin Adams, Buyer I, at (229) 302-1461. Submit all questions via
email to dadams@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyga.gov. The deadline for
questions is May 26, 2026, at 2:30 p.m. Replies of substance will be answered in the form of an
addendum and made available to all potential bidders.
i
:
ocurement Manager
FINANCE
I I I
P.O. BOX 447 ALBANY, GA 31702 PHONE: 229.431.3211 FAX: 229.431.2184 www.albanyga.gov

CITY OF ALBANY
PROCUREMENT DIVISION
CENTRAL SERVICES DEPARTMENT
ALBANY, GEORGIA
INSTRUCTIONS TO BIDDERS
These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract
terms issued with any individual bid.
1. The following criteria are used in determining low responsible bidder.
(a) The ability, capacity and skill of bidder to perform required service.
(b) Whether bidder can perform service promptly or within specified time.
(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.
(d) The performance of previous contracts.
(e) The suitability of equipment or material for City use.
(f) The ability of bidder to provide future maintenance and parts service.
2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in
determining low bids if they are deemed advantageous to The City.
3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date
of notification of award or by exception noted on bid sheet.
4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way,
the difficulties, which are likely to be encountered in the execution of same.
5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase
more or less than the estimated quantity, and the bidder must not assume that such estimated quantity is part of the contract.
6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.
7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and
included for your bid to receive full consideration. Failure to submit any required information or document will be cause
for bid to be rejected as non-responsive.
8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in the
space provided will be cause for rejection of the bid. Signature(s) must be written in ink.
9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash, certified
check, cashier's check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.
10. All bidders should provide their tax identification number with the bid.
11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State's Certificate of Incorporation, and a
listing of the principals of the corporation with the bid.
12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.
13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write "Foreign" together with the name of
the originating country opposite such item on the bid.
14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where
there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in
the best interests of The City to do so for the purpose of testing.
15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade
name or names of such materials on the bid or price quotation form.
16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are
done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price,
quality or delivery date (when delivery is required by a specific time).
17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the outside
as a Sealed Bid with the Bid Number clearly printed.
18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of
Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that
specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any
City representative or employee for premature opening of bids not properly addressed or identified.
19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.
20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.
21. Should a bid be misplaced by The City and found later it will be considered.
22. The unauthorized use of patented articles is done entirely at the risk of the bidder.
23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in their
application or use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he has the
requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the
provisions of the contract in which he is interested.
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 2

24. Only the latest model equipment as evidenced by the manufacturer's current published literature will be considered. Obsolete
models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit
containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment
specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of
Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be
inspected and bear the latest inspection sticker of the Georgia Department of Revenue.
25. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement
Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the
contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material, equipment or supplies
without extra compensation. It is expressly understood and agreed that the inspection of materials by The City will in no way
lessen the responsibility of the contractor or release him from his obligation to perform and deliver to The City sound and
satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or
supplies or allow the cost to be deducted from any monies due him by The City.
26. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and
without further obligation on the part of The City or County at the close of the calendar year in which it was executed and at the
close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless
positive action is taken by The City or County to terminate such contract, and the nature of such action shall be determined by The
City or County and specified in the contract; (3) The contract shall state the total obligation of The City or County for the calendar
year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed;
and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the
vendor until fully paid for by The City.
27. Unless otherwise specified The City reserves the right to award each item separately or on a lump sum basis, whichever is in the
best interest of The City.
28. The successful bidder shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax
certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or
will be required to obtain a City of Albany Occupational Tax Certificate or Registration.
29. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and
Georgia vendors shall provide Georgia Motor Vehicle form MV1.
30. The City reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as
may be in the best interest of the City and/or re-advertise for bids.
31. Local bidder (domiciled in Albany City Limits) will receive bid in the event of tie bids. In the case of tie bids between out of town
companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing
straws. The Board of Commissioners passed a local preference ordinance on January 27, 2015. Where applicable,
this ordinance will govern. Local preference will not be a basis for award on bids that are federally funded.
32. No bidder writing restrictive specifications for The City will be allowed to bid on the project.
33. Reasonable grounds for supposing that any bidder is interested in more than one bid for the same item will be considered
sufficient cause for rejection of all bids in which he/she is interested.
34. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to The City/County or who
has failed in any former contract with The City to perform work satisfactorily, either as to the character of the work, the fulfillment
of the guarantee, or the time consumed in completing the work.
35. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part
thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating
any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the
power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to
address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the
Procurement Officer, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or
delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by The City
out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall
exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or
assigns, shall pay the amount of such excess to The City on notice by the Procurement Officer of the excess due.
36. Contracts may be cancelled by The City with or without cause with 30-day written notice.
37. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of
opening of bids, otherwise such complaint cannot be properly considered.
38. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in
the 60-day period after bids are opened.
39. All questions, inquiries and requests for clarification shall be directed to Procurement.
40. Prior to submission, all bidders are encouraged to check the website at www.albanyga.gov or call the Procurement
Office at 229-431-3211 for any addendums.
PROCUREMENT FORM - Revised 11/18/2021
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 3

SPECIAL INSTRUCTIONS
DOCO HVAC Robert Cross Event Center
BID REF. #26-052
1. Project consists of replacement of the HVAC system located at 2660 Newcastle Lane, Albany, GA -
Robert Crossing Event Center according to specifications and additional contract documents.
2. Contractor's bid shall include all necessary labor, materials, tools, equipment, and all other items
necessary to complete the contract requirements in accordance with specifications, general conditions,
special instructions to bidders and all other provisions included in this invitation to bid.
3. Bidder shall be responsible to visit the job site and familiarize himself with the local conditions.
4. No bid may be withdrawn for a period of sixty (60) days from the bid opening date.
5. The Owner reserves the right to reject any and all bids and to waive any informalities in the bidding
process.
6. The Owner of this project is the City of Albany.
7. Contract Time: All work shall be substantially complete within 180 calendar days from the Notice to
Proceed. The County recognizes that equipment lead times may be significant. Bidders must submit a
preliminary project schedule with their bid, identifying the anticipated delivery date for long-lead items.
8. Liquidated Damages: Time is an essential element of the Contract, and any delay in the prosecution
of The Work may inconvenience the public, obstruct traffic, or interfere with business. In addition to the
aforementioned inconveniences, any delay in completion of The Work will always increase the cost of
engineering. For this reason, it is important that the work be pressed vigorously to completion. Should
the Contractor fail to complete the work within the time stipulated in the Contract or within such extra
time that may be allowed, charges shall be assessed against any money due or that may become due
the Contractor in accordance with the rate of seventy-five dollars ($75) per calendar day.
9. Bid Bond: Each bid shall be accompanied by a bid bond (surety) acceptable to the Owner, in an
amount equal to at least five (5%) percent of the bid, payable without condition to the Owner as a
guaranty that the bidder, if awarded the contract, will promptly execute the Agreement in accordance
with the bid and other contract documents, and will furnish good and sufficient bond for the faithful
performance of the same, and for the payment to all persons supplying labor and material for the work.
The bid bond must be presented in its original form. Copies are not acceptable.
10.Performance Bond and Payment Bonds: A 100% Performance Bond and 100% Labor and Materials
Payment Bond will be required of awarded bidder. All bonds must be submitted to the Procurement
Office before work can commence. The bonds must be presented in their original form. Copies are not
acceptable.
11.Bid Form: Bid must be submitted on the bid form provided by the City of Albany. Bid is for a lump sum
contract and will be awarded to the responsive and responsible bidder submitting the lowest total base
bid.
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 4

12.General Insurance Requirements: Contractor shall maintain applicable insurance for this project
with companies licensed to do business in the State of Georgia acceptable to the City for the protection
of the City and name it as an additional insured, against all claims, losses, costs or expenses arising out
of injuries or death of persons whether or not employed by contractor, whether arising from the acts or
omission, negligence or otherwise of contractor or any of its agents, employees, patrons, or other
persons, and growing out of work being done by Contractor on behalf of City, such policies to provide
for a liability limit on account of each accident resulting in the bodily injury or death of not less than
One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000)
Dollars for each accident for property damage. Contractor shall also carry product/completed
operations liability insurance for personal injuries and/or death in the amount not less than One
Million ($1,000,000) Dollars for any one person. Contractor shall maintain a combined single liability
limit of One Million ($1,000,000) Dollars covering owned, non-owned, leased, and hired vehicles.
Contractor shall furnish to the City satisfactory evidence that it carries Worker's Compensation
Insurance in the statutory limits of Georgia and Employers' Liability with limits of liability of no less than
One Hundred Thousand ($100,000) Dollars of each accident/disease. These polices must also
contain a waiver of subrogation in favor of the City of Albany. Contractor shall furnish evidence to the
City of the continuance in force of said policy's declaration page (s) to the Procurement Agent.
Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsement (a
Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies
listed below which show the City of Albany as additional insured. All insurance policies must provide
that the City of Albany will be notified within 30 days of any changes, restrictions, and/or cancellation.
The City's sole judgment shall control as to the sufficiency of the coverage.
13.Indemnity Agreement: An executed copy of this form should accompany your bid and must be
completed for contract award. (See attached).
14.Governing Law & Venue: An executed copy of this form should accompany your bid. (See attached).
15.Certificate of Non-Collusion: An executed copy of this form should accompany your bid. (See
attached).
16.Drug Free Workplace: An executed copy of this form should accompany your bid. (See attached).
17.Debarred Bidders Integrity Form: An executed copy of this form should accompany your bid. (See
attached).
18.Permits & Fees: Within five (5) days following the issuance of the Notice to Proceed, the contractor
shall apply for all permits. Failure to do so may result in award of this contract to the next lowest
bidder and the original contractor may be billed for the difference in price. The contractor shall secure
all permits, license certificates, inspections (permanent and temporary) and occupational tax
certificate(s) before any work can commence. This documentation should be on file in the Procurement
Office prior to the start of any work associated with this contract. The contractor is required to contact
the Project Manager, Matt Idlett, at (229) 431-3230 within five (5) days of completion for
a final inspection. Contractor as well as any and all known subcontractors must possess or will be
required to obtain a City of Albany Occupational Tax Certificate or Registration prior to
commencement of work.
19.Compliance: The contractor is responsible for knowledge of and compliance with all laws, codes,
ordinances, and regulations that are applicable to this type of work.
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 5

20.Superintendent: The contractor shall have a superintendent or representative on the site at all times
while work is being performed. He will represent the contractor and all communications given to him
shall be binding as if given to the contractor.
21.Preservation of Property: The contractor shall carry out his work with such care and by the proper
methods to prevent damage to the property adjacent to the work or within streets, easement locations
to the extent the owner may have rights therein, or other property of the owners or of others, whether
adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the
provisions of the contract documents; it being a condition of the execution of the contract that the
work be performed in such manner that the property of others and other property of the owner shall
not be damaged in any way. The word PROPERTY, as used, is intended to include among other types
of property, public street improvements, storm and sanitary sewers, water lines and appurtenances, or
other structures. Should any property be damaged or destroyed, the contractor at his own expense
shall promptly, or within reasonable time, repair or make such restoration as is practical and acceptable
to the owner of the damaged or destroyed property. In case of failure on the part of the contractor to
repair or restore such property, or make good such damage or injury, the Building Inspector may
within forty-eight (48) hours notice, proceed to repair, rebuild, or otherwise restore such property as
may be necessary, and the cost thereof will be deducted from any monies due or which may become
due the contractor under this contract agreement. The contractor shall, at all times in performance of
the work, employ approved methods and exercise reasonable care and skill so as to avoid delay,
damage, injury or destruction of existing public service installations and structures; and shall at all
times in the performance of the work avoid interference with, or interruption of, public utilities services,
and shall cooperate fully with the owners thereof to the end.
22.Public Convenience and Safety: Fire hydrants on or adjacent to the street shall be kept accessible
to the fire apparatus at all times and no material or obstructions shall be placed within ten (10) feet of
any hydrant. Adjacent premises must be given access at all times and gutters shall not be obstructed.
Materials shall not be stored along the streets. Traffic on streets shall be maintained at all times. Dust
and debris shall not create a hazard or a nuisance.
23.Barricades and Warnings: The contractor shall provide erect and maintain all necessary barricades,
suitable and sufficient number of watchmen to direct traffic, and take all necessary precautions for the
protection of the work and safety of the public. Barricades and obstructions shall be illuminated at
night and lights shall be kept burning from sunset to sunrise.
24.Removal of Trash and Rubbish: The contractor shall be responsible for the removal and legal
disposal of all waste, trash, and rubbish resulting from the work under this contract. Work site shall be
kept clean and orderly during construction; trash shall be removed from the site or adequately
containerized daily.
25.Termination for Convenience: This contract may be terminated in whole or in part by the City of
Albany with the consent of the contractor in which case the two parties shall agree upon the
termination conditions, including the effective date in the case of partial termination, the portion to be
terminated or by the contractor upon written notification to the City of Albany setting forth the reasons
for such termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, if in the case of partial termination, the City of Albany determines that the
remaining portion of the award will not accomplish the purposes for which the contract was awarded,
the City of Albany may terminate the contract in its entirety.
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 6

26.Termination of Contract for Cause: In the event that the contractor shall for any reason or through
any cause be in default of the terms, conditions, or obligations of the contract documents, the City may
give the contractor written notice of such default and terminate the contract. All terms, conditions, and
obligations of the contract documents are considered material. The City may, in its discretion, provide
the contractor an opportunity to cure the default, if curable, prior to termination. Unless a different
duration is provided in the notice of default, the contractor shall have fourteen (14) calendar days to
cure the default from the date such notice is mailed to the contractor, unless notification is by facsimile
or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice.
Upon failure of the contractor to cure the default the City may immediately terminate the contract
effective as of the mailing or delivery of the default notice. If the City terminates the contract, the
contractor shall remain liable for performance of all terms, conditions, and obligation through the date
of termination. Termination by the City shall not constitute a waiver by the City of any other rights or
remedies available to the City by law or contract.
27.Certification of Bidder's Experience and Qualifications: The undersigned bidder certifies that he
is, at the time of bidding, and shall be, throughout the period of the contract, licensed by the State of
Georgia to do the type of work required under terms of the contract documents. Bidder further
certifies that he is skilled and regularly engaged in the general class and type of work called for in the
contract documents. The bidder represents that he is competent, knowledgeable and has special skills
on the nature, extent, and inherent conditions of the work to be performed. Bidder further
acknowledges that there are certain peculiar and inherent conditions existent in the construction of the
particular facilities, which may create, during the construction program, unusual or peculiar unsafe
conditions hazardous to persons and property. Bidder expressly acknowledges that he has the skill and
experience to foresee and to adopt protective measures to adequately and safely perform the
construction work with respect to such hazards.
28.Corporations: All Corporations should provide corporate seal, a copy of the Secretary of State's
Certificate of Incorporation, and a listing of the principals of the corporation with the bid.
29.Pre-Construction Conference: Successful bidder will be required to attend a Pre-Construction
Conference with the owner's representative to discuss any details of the project, submit a proposed
work program schedule prior to the issuance of a Notice to Proceed. When work begins, contractor
shall remain on this project, with normal work force, until the project is completed.
30.Georgia Security and Immigration Compliance Act: The successful contractor will provide
certification that he is in compliance with the Georgia Security and Immigration Compliance Act,
certifying that the provisions of GA Law, O.C.G.A 13-10-91, Chapter 300-10-1, per the Georgia
Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A 13-10-90(2),
all subcontractors entering into a contract or agreement for hire on this Project must be registered
and participate in the Federal Work Authorization Program. Complete and submit a copy of the
form, applicable to your company, and applicable Subcontractor Affidavits, with your bid.
31.Contractor's Warranty: Contractor shall guarantee all specified work performed for a period of one
(1) year from the date of written acceptance of the work by the Owner's designated representative that
all materials, labor, and workmanship provided under this contract are free from defects of any kind. At
no expense to the City of Albany, the contractor shall make repairs to any defects found and reported
during the warranty period. Final inspection, final acceptance, and final payment shall not be construed
as a waiver of this warranty. The following are excluded from this warranty:
a. Defects or failures resulting from abuse by the owner.
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 7

b. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion, or
vandalism.
c. The contractor is not an insurer nor is he a guarantor of the suitability of or adequacy of design.
Any other provisions of this warranty to the contrary notwithstanding, the contractor shall not be
required to remedy any unsuitable or inadequate design.
32.Bid Submittals (All items listed below must be submitted with bid):
a. Bid Form
b. Bid Bond
c. Addendum Acknowledgement Form
The following items should be submitted with bid:
a. Indemnity Agreement
b. Governing Law and Venue Form
c. Certificate of Non-Collusion Form
d. Drug Free Workplace
e. Debarred Bidders Integrity Form
f. Corporate Seal
g. Secretary of State's Certificate of Incorporation
h. Listing of the principals of Corporation
i. Affidavit to Comply with OCGA 13-10-91
j. Advertisement Form
Pre-Bid Conference: A pre-bid conference will be held on May 12, 2026, at 10:00 a.m. at the Government
Center, 222 Pine Avenue, Suite 260, Albany, Georgia 3101. All interested bidders are strongly encouraged to
attend.
For additional information, contact Destin Adams, Buyer I, at (229) 302-1461. Submit all questions via email to
dadams@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyga.gov. The deadline for questions is May
26, 2026, at 2:30 pm. Replies of substance will be answered in the form of an addendum and made available to
all potential bidders.
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 8

SCOPE OF WORK
DOCO HVAS Robert Cross Event Center
Bid Reference No. #26-052
General Information: This project consists of the removal and replacement of the
existing HVAC carrier split system at the Robert Cross Event Center, located at 2660
Newcastle Lane, Albany, GA. The scope involves the disposal of the current unit and
the installation of one (1) new Trane 25-ton split system - along with supplying start up
logs and operation manuals. The selected contractor will be responsible for the complete
integration of the new unit, ensuring a fully operational, safe, and efficient HVAC system
that complies with all state codes and manufacturer specifications.
1. General Requirements
* Removal: Dispose and remove the one existing HVAC split system and all work-
related trash and debris in accordance with local environmental regulations.
* New Units: Provide and install one (1) new Trane 25-ton spit system with start-
up logs and operation manuals.
2. Installation & Mechanical Scope
* Recover freon as required from failed unit.
* Remove old condenser and air handler.
* Install new condenser on existing pad.
* Install new air handler in mechanical room.
* Make all necessary piping connections.
* Make all necessary wiring connections.
* Pull vacuum below 500 microns and test for leaks.
* Connect existing duct to new air handler, seal and insulate.
* Start up and charge system to factory specifications.
* Verify proper operations in heat and cool.
3. Start-Up & Commissioning
* Testing: Perform factory-authorized start-up, including safety testing for
maximum efficiency
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 9

* COMPLETE AND SUBMIT *
BID FORM
DOUGHERTY COUNTY
DOCO HVAC Robert Cross Event Center
Bid Reference No. 26-052
Bid of: Date:
(Company Name)
To: Dougherty County Board of Commissioners
Post Office Box 1827
Albany, Ga. 31702
LUMP SUM BID PRICE
The Bidder agrees to perform all work for the following inclusive price:
HVAC Equipment (1 unit): $
Installation & Materials: $
TOTAL LUMP SUM BID: $
TOTAL (Written):
EQUIPMENT SPECIFICATIONS
Proposed Trane system Brand/Model:
Estimated Lead Time for Equipment Delivery: Calendar Days
Authorized Signature Company Name
Address City State Zip
Tax ID # Telephone #
Seal (If Incorporated) Email
Bid Ref. #26-052 DOCO HVAC Robert Cross Event Center 10