Doc. 13306 (3-2018) POA Final Letter

Agency: U.S. Government Publishing Office
State: Texas
Type of Government: State & Local
Posted Date: Apr 22, 2019
Due Date: Apr 23, 2019
Solicitation No: 647119
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Jacket Number Rev. Office Name Quote Due Date (ET) Date Posted Product Type Title Total Quantity Ship Delivery Date Enter Quote
647119 Dallas Regional Office 4/23/2019 11:00 AM 04/22/2019 Forms Doc. 13306 (3-2018) POA Final Letter 46,210 05/08/2019 Enter Quote

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Quotation Request //
US Government Publishing Office
JACKET:647-119 S
Dallas Regional Office
Quotations are Due By:
1100 Commerce Street, Room 731
(Eastern Time)11:00 AM on 04/23/2019
Dallas TX 75242-
Submit Quotes Online, unless otherwise instructed, via: http://contractorconnection.gpo.gov/openjobs.aspx
Contractor must provide mandatory W-9 form before GPO makes payment.
Bidders must enter quote price for each jacket. Award will be made based on the lowest total bid for all jackets.
Jacket
Requistion #
BAC
Copies
Title
647-119
647-120
647-121
647-122
647-123
9-04750
9-04751
9-04752
9-04753
9-04754
4830-01
4830-01
4830-01
4830-01
4830-01
46,210
65,110
65,110
73,510
73,510
Doc. 13306 (3-2018) POA Final Letter
Doc. 12302 (8-2005) Package Separator
Doc. 12304 (8-2005) Non Disclosable
Documents
Doc. 12306 (8-2005) Disclosable
Documents
Doc. 12303 (8-2005) Final Letter Control
Sheet
TITLE: Doc. 13306 (3-2018) POA Final Letter
QUANTITY: 46210 forms for Jacket 647-119, 65,110 forms for Jacket 647-120, 65,110 forms for Jacket
647-121, 73,510 forms for Jacket 647-122, and 73,510 forms for Jacket 647-123 = 323,450 total forms. +/-
none. Additional rate is per 1,000. Contractor must provide Dallas GPO with ONE (1) inspection sample
for each jacket. Inspection samples are in addition to quantity ordered.
This is quote request for FIVE (5) strapped Jackets for five forms sharing common design, trim size,
packaging and delivery addresses.
Unless noted otherwise, specifications apply equally to each jacket. Bids must be submitted for each Jacket
with an added rate for each. Award will be based on the lowest aggregate bid. NOTE: For billing purposes,
each Jacket Number must be BILLED SEPARATELY. The contractor must submit the same series of the
ordering documents and receipts for each individual invoice/jacket.
SUBMISSION OF QUOTES: Vendor to submit quotes via Quick Quote
(https://contractorconnection.gpo.gov/OpenJobs.aspx). FAX, EMAIL AND PHONE QUOTES ARE NOT
ACCEPTABLE. Late quotes will not be accepted. All problems submitting quotes via Quick Quote must
be reported prior to bid opening time to Jim Hunt, GPO Dallas at (214) 767-0451, Ext. 5.
BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms -
Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders
should carefully read this publication as the applicable terms within become an integral part of this contract.
The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along
with a list of major revisions.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any
subcontractor, the Government reserves the right to conduct an on-site preaward survey at the
contractor's/subcontractor's facility or to require other evidence of technical, production, managerial,
Page 1 of 6
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 647119
DEPARTMENT OF THE TREASURY 9-04750 BAC: 4830 01
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
financial, and similar abilities to perform, prior to the award of a contract. As part of the financial
determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the
contract requirements. Documents submitted will be kept confidential, and used only for the determination
of responsibility by the Government. Failure to provide the requested information in the time specified by
the Government may result in the Contracting Officer not having adequate information to reach an
affirmative determination of responsibility.
.
.
TRIM SIZE: 8-1/2 x 11"
PAGES: Face Only
SCHEDULE:
Furnished Material will be available for pickup by 04/23/2019
Deliver complete (to arrive at destination) by 05/08/2019
F.O.B. destination
Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent
to mary.c.rudolf@irs.gov and jhunt@gpo.gov. The subject line of this message shall be "Distribution Notice
for Jacket numbers 647-119/20/21/22/23 and Requisition numbers 2019-04750/1/2/3/4". The notice must
provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide
copies of all delivery, mailing, and shipping receipts upon agency request.
All expenses incidental to picking up and returning materials, and furnishing samples must be borne by the
contractor. Also, refer to Articles 5 and 6, Supplemental Specifications, GPO Contract Terms, Publication
310.2, revised January 2018.
QUALITY LEVEL: 3 Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev.
8-02)) applies.
DESCRIPTION:
*** SPECIFICATIONS APPLY EQUALLY TO ALL JACKETS UNLESS OTHERWISE NOTED.
Flat sheet form prints face only with type, rule and line matter (bar codes) in black ink. Light ink coverage.
No bleeds. Copy is different for each jacket.
JACKET 647-119: Doc. 13306 (3-2018) POA Final Letter - 46,210 flat sheet forms, prints on PINK paper.
JACKET 646-120: Doc. 12302 (8-2005) Package Separator - 65,510 flat sheet forms, prints on GREEN
paper.
Page 2 of 6
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 647119
DEPARTMENT OF THE TREASURY 9-04750 BAC: 4830 01
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
JACKET 647-121: Doc. 12304 (8-2005) Non Disclosable Documents - 65,110 flat sheet forms, prints on
BLUE paper.
JACKET 647-122: Doc. 12306 (8-2005) Disclosable Documents - 73,510 flat sheet forms, prints on
CANARY paper.
JACKET 647-123: Doc. 12303 (8-2005) Final Letter Control Sheet - 73,510 flat sheet forms, prints on
IVORY paper.
This specification includes an attachment that is/are an integral part of the specifications, but not available
on-line.
All parties can obtain an e-mail copy of the attachment(s) prior to quotation deadline by e-mailing
jhunt@gpo.gov with their request. Please include jacket number in subject line, request attachments in body
of e-mail, and include alternate e-mail address if other than the sending e-mail address.
No additional payment will be allowed for the correction of errors due to the failure of the contractor to
examine the attachments and thoroughly understand the nature and extent of the work to be performed.
Contact Jim Hunt for a copy of IRS Publication 4803 (IRS Packing and Shipping for published Products).
MATERIAL FURNISHED: Contractor to pickup at GPO. One Adobe Acrobat PDF for EACH jacket
and an electronic carton label for each jacket; one previously printed sample for each form to use as a
general guide and to match paper color, GPO Form 905 and the Purchase Order.
IRS Publication 4803 (IRS Packing and Shipping for published Products) will be emailed to contractor
upon request.
Color mode detected for each digital file is CMYK, contractor to print all forms in black ink only. Fonts not
embedded are TimesNewRoman and TimeNewRoman,Bold. Contractor must have font active prior to
production.
ELECTRONIC PREPRESS:
Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and
publishing files to assure correct output of the required reproduction image. Any errors, media damage, or
data corruption that might interfere with proper file image processing must be reported to the contract
administrator within 24 hours of receipt of the Government furnished material.
The contractor will be responsible for creating or altering any necessary trapping, set proper screen angles
and screen frequency, and define file output selection for the imaging device being utilized. Furnished files
must be imaged as necessary to meet the assigned quality level.
When required by the Government, the contractor shall make minor revisions to the electronic files. Prior
to making any revisions, the contractor shall copy the furnished files and make all changes from the copy
unless otherwise indicated.
Page 3 of 6
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 647119
DEPARTMENT OF THE TREASURY 9-04750 BAC: 4830 01
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
+++++++++++++++++
A carton label to be completed by the contractor is provided. The labels must be generated from the
electronic file provided (No handwritten information is acceptable and there must be a bar code on the
label). When a carton quantity of "0" (zero) is on the pdf label received, the contractor must electronically
complete the pdf with the packing quantity to ensure the proper information will be embedded in the bar
code. Failure of the contractor to complete the pdf electronically will result in the shipment being rejected
and re-labeled at the contractor's expense. If requested by the department, the contractor must send an
electronic PDF proof of the label prior to reproducing.
Contractor must follow ALL packing/labeling/palletizing requirements on IRS Publication 4803 (IRS
Packing and Shipping for published Products). Do NOT substitute IRS labels. Any deviation in packing,
labeling and/or shipping requirements may be cause for rejection of order and the contractor will have 48
hours to correct any deficiency, if not corrected in that timeframe the Government will correct at
contractor's expense.
PAPER: * Must be in accordance with JCP Paper Specification Standards in effect on date of this order
JACKET 647-119: JCP Code* A63, Offset Book, *PINK, Basis Size 25 X 38" Basis Weight 60 lb.
JACKET 647-120: JCP Code* A63, Offset Book, *GREEN, Basis Size 25 X 38" Basis Weight 60 lb.
JACKET 647-121: JCP Code* A63, Offset Book, *BLUE, Basis Size 25 X 38" Basis Weight 60 lb.
JACKET 647-122: JCP Code* A63, Offset Book, *CANARY , Basis Size 25 X 38", 60 lb.
JACKET 647-123: JCP Code* A63, Offset Book, *IVORY, Basis Size 25 X 38", 60 lb.
*Paper stock MUST be Domtar Earthchoice, 60 lb., Vellum finish for each respective color. No substitutes
permitted. Paper stock cannot have any reddish tints or undertones as this will interfere with IRS scanning
accuracy.
Contractor must match furnished samples for all colors.
COLOR OF INK:
Black
PRINT PAGE: One Side Only
MARGINS: Follow Copy Sample. Adequate Gripper.
No bleeds
PROOFS:
Proofs will NOT be required; however, contractor will be responsible for final output that is in conformance
with the visuals as provided. The contractor will be responsible for reporting immediately to the GPO if
there is any discrepancy within the content of the digital file versus the visuals.
PACKING:
Contractor must follow ALL packing/labeling/palletizing requirements on IRS Publication 4803 (IRS
Packing and Shipping for published Products). Do NOT substitute IRS labels. Contractor must use the
furnished IRS labels for these shipments. Any deviation in packing, labeling and/or shipping requirements
may be cause for rejection of order and the contractor will have 48 hours to correct any deficiency, if not
corrected in that timeframe the Government will correct at contractor's expense.
Box each Jacket separately. Do not intermingle different Jackets in a carton.
Shrink Film Pack in units of 100. Pack NTE 32 lbs. per shipping container.
Page 4 of 6
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 647119
DEPARTMENT OF THE TREASURY 9-04750 BAC: 4830 01
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
DISTRIBUTION:
All Shipments must be made via traceable means. Inside delivery required for all locations.
IRS-TEGE
Attn: Mia Cooper (513-975-6194)
Exempt Organizations (EO)
550 Main Street, Stop 6403
Cincinnati, OH 45202
-----46,200 forms for Jacket 647-119
-----65,100 forms for Jacket 647-120
-----65,100 forms for Jacket 647-121
-----75,500 forms for Jacket 647-122
-----75,500 forms for Jacket 647-123
IRS
Attn: Christina Rudolf (202-317-6068)
1111 Constitution Ave, NW, Room 6550
Washington, DC 20224
-----10 samples of each jacket and All Government Furnished Materials
U.S. Government Publishing Office
1100 Commerce St., Rm 731
Dallas, TX 75242
-----1 form for each jacket (5 forms total) as inspection samples. M/F: Samples/647-119S/jh.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required)
utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.
Instruction for using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance
web page located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment
COMPLIANCE REPORTING: Contractors are to report information regarding each order for compliance
reporting purposes and include date of delivery (or shipment if applicable) for delivery schedules in
accordance with the contract requirements by faxing to COMPLIANCE at efaxdallas@gpo.gov or at
800-865-5193. Personnel receiving the fax will be unable to respond to questions of a technical nature.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply
to these specifications:
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests -- General Inspection Level I.
(b) Destructive Tests -- Special Inspection Level S-2.
Specified Standards-- The specified standards for the attributes requiring them shall be:
Page 5 of 6
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 647119
DEPARTMENT OF THE TREASURY 9-04750 BAC: 4830 01
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:

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