DOC Anamosa Sallyport Tunnel & LUB Tunnel Wall Repair

STATE OF IOWA
REQUEST FOR PROPOSALS
PROFESSIONAL DESIGN SERVICES
RFP COVER SHEET
Administrative Information
DOC Anamosa Sallyport Tunnel & LUB Tunnel Wall
RFP Number RFP952400-01 Title of RFP
Repair
Agency Iowa Department of Administrative Services (DAS)
The State of Iowa Department of Administrative Services (DAS) is seeking professional
Project
design services to make repairs to the Stone Utility Tunnel Walls located under the
Description
Sally Port Entrance and In front of Living Unit B at Anamosa State Penitentiary.
State Issuing Officer:
Michael Bradbury
Issuing Officer
Iowa Department of Administrative Services
Hoover State Office Building, Level 3
1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327
Email: construction.procurement@das.iowa.gov
PROCUREMENT TIMETABLE-Event or Action Date/Time (Central Time)
State Posts Notice of RFP on TSB website 5/29/2026
State Issues RFP 6/1/2026
Pre-Proposal Conference Location and Address: 6/9/2026 @ 10:30am at
Anamosa State Penitentiary or
Is Pre-Proposal Conference mandatory? No, but recommended.
Microsoft Teams
If a map is needed, contact the Issuing Officer.
https://teams.microsoft.com/
meet/221155796469314?p=t
NiKi95RPVtwGETX61
Questions, requests for clarification, and suggested changes from
6/15/2026 @ 2:00pm
Respondents due to Construction Procurement
Proposals Due 6/22/2026 by 2:00pm
Relevant Websites
Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov
Website where contract terms and conditions are posted
https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf
Number of Copies of Proposals Required to be Submitted: 1 Digital
Firm Proposal Terms
The minimum number of days following the deadline for submitting Proposals that the firm guarantees
all proposal terms, including price, will remain firm is 120 Days.

1.1 INTRODUCTION
The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and
available Design companies for services, per RFP cover page, and as outlined in the following
(Sections 1.2 - 1.3). The successful proposal must:
For the staff that will be assigned, identify and describe qualifications, experience, and
expertise in providing services for similar, or relevant, projects.
For the staff that will be assigned, provide a list of past similar or relevant projects
completed in the last 5 years, and include brief descriptions of what the projects entailed
and a contact name and phone number (reference). In addition provide estimated project
cost, final project cost at acceptance, and whether it was completed on time.
Describe the composition of your team. Identify staff to be assigned. Provide resumes of key
individual(s) including education, relevant experience, and certifications/licensing.
NOTE: Any responding company and/or consultant that is part of the project design services
cannot receive an award from the resulting request for bid of construction services.
Describe the cost estimating, status reporting, and cost reporting procedures you utilize.
Describe computer program/software capabilities and expertise you utilize. Please describe
your experience.
Provide a copy of your organizational chart.
Describe your experience, if any, on designing similar or relevant projects for the State of
Iowa.
Provide the hourly rates, and anticipated hours by position, for all persons (including sub-
consultants) that will be assigned to the project. Also provide an estimated fee total.
Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting
Policies and Procedures 210.245), and all other charges.
1.2 SCHEDULE
DAS is seeking a firm that can commence work upon execution of a contract. Time is of the
essence.
Execution of Designer's Contract Week of June 22th, 2026
Tentative Design Kick-Off Meeting Week of July 6th, 2026
100% Design Development Documents and Cost Opinion By Design professional to propose
in RFP Schedule
50% Construction Documents and Cost Opinion By Design professional to propose
in RFP Schedule
95% Construction Documents and Cost Opinion By Design professional to propose
in RFP Schedule
100% Construction Documents and Cost Opinion By September 14th, 2026
Contractor Bidding September, 2026
Execution of Contractor's Contract(s) October, 2026
Submittals, Procurement and Construction October, 2026 to December,
2026
Close out December, 2026 to January,
2027

1.3 PROJECT DESCRIPTION
Construction Manager McGough Construction has been engaged for this Project to serve as
advisor to DAS and to provide assistance in administrating the Contract for Design between DAS
and the Designer according to separate contract between DAS and Construction Manager.
DAS is currently seeking design services from qualified firms for a project consisting of repairs to
the existing stone utility tunnel walls located under the main sallyport vehicle entrance. Existing
conditions include void spaces and deteriorated wall joints within the structure, as well as
deterioration of the concrete tunnel lid and paving above, which will require replacement.
Additional repairs have been identified in front of Living Unit B, where three tunnel wall corner
locations are showing significant deterioration and failure. The selected design team will be
responsible for conducting a structural investigation and developing repair and replacement
solutions for these areas.
Design services shall include:
1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page
for a sample contract.
1.3.2 All design disciplines necessary to complete the scope of work.
1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the
Owner, Construction Manager, and Owner's maintenance staff.
1.3.4 Use of the State of Iowa's construction management software program for uploading all
documents, submitting and approving pay apps, and construction administration. The
cost for the use of the software is paid by the Owner.
1.3.5 The following design services will be needed:
1.3.5.1 Structural investigation and creation of construction drawings and specifications
for repairs and replacements to the limestone walls and tunnel lid.
1.3.5.2 Coordination with the State Historic Preservation Office (SHPO) and submit
design to SHPO as needed to confirm the design meets SHPO's requirements if
any building modifications are needed.
1.3.6 Existing CAD/PDF drawings will be provided to the successful design firm as available.
Accuracy of drawings shall be verified by the design firm. Not all existing drawings are
available, but ASP has some physical records in house.
1.3.7 Field examination of the existing buildings.
1.3.8 Design for scope of work. Provide material recommendations based on experience,
quality, and price. Recommendations for replacements and upgrades shall include non-
proprietary equipment and systems.
1.3.9 Provide minor drawing work to assist the Construction Manager in the development of
hazardous materials bid package. This shall include providing PDF backgrounds for
identification, by others, of hazardous materials removal.
1.3.10 Designer shall include any and all survey work required for completion of project.
1.3.11 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut
down requirements where required.

1.3.12 Provide detailed input of design schedule to Construction Manager for overall
incorporation into master schedule.
1.3.13 Designer shall assist Construction Manager in the evaluation of long lead times.
1.3.14 Quality control during Design, Preconstruction and Construction.
1.3.15 Compliance with all Federal, State, and applicable AHJ codes.
1.3.16 Completion of State building and energy code documents, as required.
1.3.17 Design review will be conducted at 100% design development documents, 50%
construction documents, and 95% construction documents. Dates for design review
meetings to be coordinated with the design and project team and set no later than the
design kickoff meeting. Review will be conducted with DAS Owner Representative,
Construction Manager, and Facility Representative, at a minimum. Drawings,
specifications and cost opinions shall be provided at least five days prior to each review
meeting. An additional review meeting may be required at the end if there are
discrepancies in cost opinions or constructability review questions.
1.3.18 Review with the Department of Inspections, Appeals, and Licensing's Building Code
Bureau for approval of plans or exemption from review. All fees associated with the
Bureau are the responsibility of the designer.
1.3.19 Develop and distribute agendas and meeting minutes for all meetings during the design
phase.
1.3.20 Designer shall provide any information necessary to obtain utility rebates where
applicable.
1.3.21 Construction cost opinions provided by the Design Professional team during Design (at
100% design development documents, 50% construction documents, and 95%
construction documents) with a Final Estimate for construction included with bid
documents, per Iowa Code.
1.3.22 Construction drawings, specifications (the Construction Manager will produce Divisions
00 and 01), and addenda.
1.3.23 Provide bid alternates as determined during the course of design and bid package
development.
1.3.24 Assist Owner and Construction Manager in obtaining bids from qualified contractors.
1.3.25 Construction administration, including creation of the submittal and closeout items log,
review of and responses to submittals and closeout documentation, RFIs, proposal
requests, change orders, pay applications, periodic site visits, attendance at project
meetings as required, participation / development of contractor punch list, closeout
documentation review and approval, certificates of substantial completion, and
certificates of final completion, as well as development of Architectural Supplemental
Instructions for design revisions, and punch lists within the construction management
software program.
1.3.26 Participation with project team during construction progress meetings as required.
Designer shall participate in bi-weekly conference calls during the construction period.
1.3.27 Field Observation reports, with photos, submitted for each site inspection within five (5)
days of the site visit.

1.3.28 Acknowledgement that all documents are copyright to the State of Iowa and shall be
turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and
addendums will be expected to be incorporated before final posting. Both the native
computer format and PDF versions shall be uploaded to the construction management
software program at the end of the project.
1.3.29 The Department requests lump sum pricing from the respondents to this RFP, with the
lump sum base scope price being inclusive of all reimbursables, such as printing, mileage
and travel expenses. The Department requests the fee proposal from the respondents to
this RFP be broken down as follows. These breakdown prices will be used as the schedule
of values for billing purposes.
1.3.29.1 Design Development Documents
1.3.29.2 Construction Documents
1.3.29.3 Bidding or Negotiation Assistance
1.3.29.4 Construction Phase
Include at minimum the following site/virtual visits:
In-Person Virtual
Design Kickoff/Building Evaluation 1 -
100% Schematic Design - -
100% Design Development - 1
50% Construction Documents 1 -
95% Construction Documents - 1
100% Construction Documents - -
Pre-Bid Meeting 1 -
Construction Field Observation 3 -
Substantial Completion/Punch List
Development 1 -
Final Completion/Punch List
Verification 1 -
One Year Warranty Correction Period
Visit 1 -
9 3

Beyond these site visits, each proposing firm shall provide additional visits as they see fit to
complete the work of design. In addition to the lump sum pricing, the Department
requests a unit price per construction inspection visit. This unit price will be additive or
deductive based on the number of actual visits made.
1.4 ATTACHMENTS
1.4.1 Photos showing areas of concern inside the tunnel locations at the Sally Port and LUB.

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F.V. LID DEMOLITION SECTION
GRAVEL CONCRETE GRAVEL
GRASS CONCRETE
GRAVEL
CHAIN LINK FENCE CHAIN LINK FENCE
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NORTH
SOUTH TUNNEL SITE PLAN
1
KEYNOTES
KEY NOTE
S01 STA 0+00: WORKPOINT FOR STATIONING IN TUNELL
S02 STA 0+75: 10 SQ FT, NORTH WALL REPAIR, SEE A4/S300
S03 STA 1+79: 10 LINEAR FT, SOUTH WALL REPAIR, SEE C4/S300
S04 STA 3+05: MASONRY CORNER REPAIR, SEE E4/S300
3 3
APPROXIMATE LOCATION WHERE
SAWCUT AND REMOVE ADJACENT LID TRANSITIONS FROM 4" TO 12"
PROTECT EXISTING TUNNELS
AND LIDS ADJACENT TO SAWCUT AND REMOVE EXISTING TUNNEL CONCRETE AS REQUIRED BY LID
CONSTRUCTION AREAS (TYP) LID - REFER TO B2/S500 REPLACEMENT (TYP)
GRASS GRASS GRASS
GRASS
S02 PIPE PASS
SIDEWALK SIDEWALK
S01 S03 S04
6.63' 297.56'
F.V. LID REPLACEMENT
SAWCUT AND REMOVE ADJACENT GRAVEL CONCRETE GRAVEL
GRASS CONCRETE CONCRETE AS REQUIRED BY LID
REPLACEMENT (TYP) PROTECT EXISTING
FENCING (TYP)
GRAVEL
CHAIN LINK FENCE CHAIN LINK FENCE
TUNNEL T AT THIS
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LOCATION. UTILITY
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Section 2 - ADMINISTRATIVE ISSUES
2.1 GENERAL INFORMATION
2.1.1 DAS will evaluate the qualifications, experience, and other relevant information
from companies interested in contracting with the State of Iowa to provide the
necessary services to complete the project described in this RFP.
2.1.2 Companies certified as Targeted Small Businesses are encouraged to submit
Proposals. The Iowa Economic Development Authority administers the Targeted
Small Business (TSB) Program. Businesses meeting the requirements of the program
are approved and registered with the Department of Economic Development and are
considered Targeted Small Businesses for purposes of this RFP and most other
solicitations issued by DAS. Questions concerning the TSB Program and for
identification of companies certified as Targeted Small Businesses, contact the TSB
Certification office in the Department of Economic Development at (515) 348- 6193.
2.2 INQUIRIES
2.2.1 All inquiries concerning this RFP shall reference the RFP number and shall be
provided (via email) to the Issuing Officer email address identified on the cover
page of this RFP. Addenda type questions must be submitted per the Schedule,
Section 1.2.
2.2.2 Any information provided by a prospective company orally shall not be considered
part of the company's Proposal.
2.2.3 DAS assumes no responsibility for representations concerning conditions made by its
officers or employees prior to the execution of a contract. Oral discussions pertaining
to modifications or clarifications of this RFP shall not be considered part of this RFP
and are not binding.
2.3 PREPARATION OF THE PROPOSAL
2.3.1 Proposals must be submitted on the Iowa IMPACS Electronic Procurement System.
2.3.2 Prospective companies are solely responsible for timely submission.
2.4 DATE, TIME AND PLACE TO SUBMIT PROPOSALS
2.4.1 As stated above, the proposal must be submitted on the Iowa IMPACS Electronic
Procurement System
2.4.2 The Proposal must be submitted into IMPACS, on or before 2:00 PM, Central Time
on the Proposal due date, unless stated otherwise on the cover page.
2.5 ECONOMY OF PRESENTATION
Proposals shall address the specific RFP requirements. All questions posed by the RFP shall be
answered clearly and concisely.

2.6 RFP CHANGES AND ADDENDA
Written Addenda will serve to amend the RFP documents accordingly.
2.7 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
By submission of a response to this RFP, the Company certifies, and in the case of a joint Proposal,
each party thereto certifies as to its own organization, that in connection with this procurement:
2.7.1 Any prices or hourly rates in this Proposal have been arrived at independently,
without consultation, communication, or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any competitor.
2.7.2 Unless otherwise required by law, any prices or hourly rates which have been
provided in this Proposal shall not knowingly be disclosed by the Firm, directly or
indirectly, to any competitor prior to the notice of intent to award a contract for
services.
2.7.3 No attempt has been made or shall be made by the Company to induce any other
person or Company to submit or not to submit a Proposal for the purpose of
restricting competition.
2.7.4 Each person signing this Proposal certifies that:
2.7.4.1 He/she is the person in the Firm's organization responsible within that
organization for the decision as to any prices being offered herein, or
2.7.4.2 He/she is not the person in the Firm's organization responsible within that
organization for the decision as to any prices being offered herein, but that
he/she has been authorized in writing to act as agent for the persons
responsible for such decision, and
2.7.4.3 Any offer made by the submitted Proposal and any clarifications to that
Proposal shall be signed by an officer of the offering Company or a
designated agent empowered to bind the Company in a contract.
2.8 NOTICE OF INTENT TO AWARD
After the successful Company has been selected, a copy of the Notice of Intent to Award will be
issued to all Companies who submitted Proposals in response to this RFP.
2.9 WITHDRAWAL OF PROPOSALS
Prospective Companies may withdraw, modify, and/or resubmit at any time prior to the date and
time set for the receipt of Proposals. Once the time set for receipt of Proposals has passed, a
Company shall not withdraw a Proposal for a period of sixty (60) days following the issuance of
the Notice of Intent to Award a contract. Proposals shall remain open and valid for consideration
by DAS throughout this period of sixty days, and until such time thereafter that written request
to withdraw a Proposal is received by DAS.

2.10 DISPOSITION OF PROPOSALS
All Proposals become the property of DAS and disposition of the Proposals shall be at the sole
discretion of DAS.
2.11 DISCLOSURE OF PROPOSAL CONTENT
2.11.1 Proposals will be placed in the public domain and be available for examination by
interested parties. No Proposals shall be disclosed until after a Notice of Intent to
Award has been issued. DAS reserves the right to destroy all Proposals if the RFP is
withdrawn or otherwise in the normal course of business. Trade secrets or
proprietary information legally recognized as such and protected by law may be
withheld if they are clearly and conspicuously labeled "Proprietary" in the margin of
each individual page where they appear in the Proposal. Pricing information is not
normally considered proprietary.
2.11.2 Public Records and Requests for Confidential Treatment.
2.11.2.1 The Agency's release of public records is governed by Iowa Code chapter
22. Contractors are encouraged to familiarize themselves with Chapter 22
before submitting a Proposal. The Agency will copy and produce public
records upon request as required to comply with Chapter 22 and will treat
all information submitted by a Contractor as non-confidential records
unless Contractor requests specific parts of the Proposal be treated as
confidential at the time of the submission as set forth herein AND the
information is confidential under Iowa or other applicable law.
2.11.2.2 Failure to request information be treated as confidential as specified
herein shall relieve Agency and State personnel from any responsibility
for maintaining the information in confidence. Contractors may not
request confidential treatment with respect to pricing information and
transmittal letters. A contractor's request for confidentiality that does not
comply with this section or a contractor's request for confidentiality on
information or material that cannot be held in confidence as set forth
herein are grounds for rejecting contractor's Proposal as non-
responsive. Requests to maintain an entire Proposal as confidential will
be rejected as non-responsive.
2.11.2.3 If Agency receives a request for information that Contractor has marked
as confidential and if a judicial or administrative proceeding is initiated to
compel the release of such material, Contractor shall, at its sole expense,
appear in such action and defend its request for confidentiality. If
Contractor fails to do so, Agency may release the information or material
with or without providing advance notice to Contractor and with or
without affording Contractor the opportunity to obtain an order
restraining its release from a court possessing competent jurisdiction.
Additionally, if Contractor fails to comply with the request process set
forth herein, if Contractor's request for confidentiality is unreasonable, or
if Contractor rescinds its request for confidential treatment, Agency may