DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties Addendum 2

Agency: Division of Highways
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Feb 4, 2026
Due Date: Feb 10, 2026
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
  • DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.)
    POC
    DN12194927 (GMR14.HEN.1N, GMR14.HEN.1P, ETC.) ID/IQ Equipment And Hauling At Various Locations Throughout Henderson, Polk, And Transylvania Counties

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    STATE OF NORTH CAROLINA
    DEPARTMENT OF TRANSPORTATION
    JOSH STEIN
    GOVERNOR
    February 4, 2026
    DANIEL H. JOHNSON
    SECRETARY
    ADDENDUM # 2
    Contract ID:
    TIP:
    Federal Aid:
    WBS:
    County:
    Description:
    DN12194927
    N/A
    To Be Determined
    GMR14.HEN.1N GMR14.HEN.1P GMR14.HEN.2P GMR14.HEN.2U
    GMR14.POL.1N GMR14.POL.1P GMR14.POL.2P GMR14.POL.2U
    GMR14.TRA.1P GMR14.TRA.2P GMR14.TRA.2U
    Henderson, Polk, And Transylvania
    ID/IQ Equipment And Hauling At Various Locations Throughout Henderson,
    Polk, And Transylvania Counties
    Letting Date: February 10, 2026
    Plan Holders
    Content Summary: Pre-bid Meeting Minutes and Attendance Roster
    The above contract has experienced the following revisions:
    1. The Pre-Bid meeting minutes and attendance roster are attached.
    These revisions do not change bid items or the associated quantities.
    Please insert this addendum letter and any attachments into the addendum section
    of the proposal and sign the verification. Thank you for your attention to this matter.
    If you have any questions, please contact the Division Proposal Engineer at (828) 331-
    5200.
    Sincerely,
    Jeanette White, P.E.
    Division 14 Project Development
    Team Lead
    Mailing Address:
    NC DEPARTMENT OF TRANSPORTATION
    DIVISION OF HIGHWAYS - DIVISION 14
    253 WEBSTER ROAD
    SYLVA, NC 28779
    Telephone: (828) 331-5200
    Fax: (828) 331-5201
    Customer Service: 1-877-368-4968
    Website: www.ncdot.gov
    Location:
    253 WEBSTER ROAD
    SYLVA, NC 28779
    Prebid Meeting Syllabus: Contracts
    DN1219427 & DN12194928
    NCDOT Division 14 – Equipment and Hauling ID/IQ Contracts
    Counties: Henderson, Polk, Transylvania
    Bid Opening: February 10, 2026, 2:00 PM
    Prebid Meeting: February 3, 2026, 1:00 PM, NCDOT Division 14 Office, 253 Webster Rd, Sylva, NC
    Point of Contact: Troy Wilson, (828) 435-7300
    1. Welcome and Introductions (Nick)
    • Roll call and sign-in (mandatory for bid eligibility)
    • Overview of meeting purpose and agenda
    2. Project Overview (Elias)
    • Type of Work: ID/IQ Equipment and Hauling at various locations in Henderson, Polk, and
    Transylvania counties
    • Contract Duration: March 9, 2026 – March 8, 2027 (with possible extensions up to three
    years, $5M/year cap)
    • Non-exclusive Contract: Multiple awards possible; not a guarantee of minimum work
    volume
    • Work Order Assignment: Based on lowest cost per work order; must respond within 3
    working days
    3. Bidder Requirements (Elias)
    • Mandatory Prebid Conference: Attendance and registration required for bid eligibility
    • Licensing: Must comply with NC General Statutes Chapter 87 for contractor licensing
    • Bid Submission:
    o Paper bids only; download and return the entire proposal
    o Submit all required forms, certifications, and itemized proposal sheets
    o Sealed envelope with required labeling and information
    o Delivery deadline: 2:00 PM, February 10, 2026, at Division 14 Office
    • Questions: Submit by email to d14contracts@ncdot.gov at least 7 days before bid opening
    4. Contract Administration (Elias)
    • Bonding: Not required for these contracts unless a work order exceeds $500,000 (statutory)
    or $450,000 (NCDOT policy)
    • Mobilization: No direct pay; included in bid items except for emergency mobilization
    • Liquidated Damages: Assessed per work order value (see contract table for rates)
    • Emergency Mobilization: Must respond within 48 hours; paid per occurrence
    5. Key Provisions and Special Requirements (Nick)
    • Contract Time: Work must be continuous once started; adhere to specified completion
    dates
    • Moratoriums:
    o No in-water or buffer zone work: Oct 15–Apr 15 (DN12194928) or Oct 15–Jan 1
    (DN1219427)
    o No tree cutting: Apr 1–Oct 15
    • Traffic Control:
    o Lane closure restrictions: No closures Mon–Fri, 7–8 AM & 5–6 PM, or during
    holidays/special events
    o Use of AFADs or PTS units allowed per contract provisions
    o Backfill and signage requirements for pavement drop-offs and milling operations
    • Equipment and Labor:
    o List of required equipment and operator qualifications
    o All equipment must meet safety and communication standards
    o Laborers and flaggers must be certified and equipped per contract
    • Measurement and Payment:
    o Paid by actual hours worked (rounded to nearest ¼ hour)
    o No separate payment for mobilization or operator training
    6. Compliance and Reporting (Nick)
    All contractors must adhere to applicable federal and state requirements, including but not limited
    to:
    • MBE/WBE/DBE Participation: While no specific goals apply to these contracts, any
    participation must be reported using NCDOT forms and online systems for tracking
    payments and participation.
    • Build America, Buy America (BABA): All construction materials and manufactured products
    must comply with federal requirements. Contractors are required to submit notarized
    acknowledgments and certifications for each shipment.
    • Minimum Wages: The federal and state minimum wage is $7.25 per hour; Davis-Bacon wage
    rates apply as outlined in the contract tables.
    • Nondiscrimination and EEO: Strict compliance with Title VI and all related federal and state
    nondiscrimination and equal employment opportunity requirements is mandatory, including
    affirmative action and reporting obligations.
    7. Dispute Resolution (Nick)
    • Notify Engineer or Division Engineer within 48 hours of any contract or work order dispute
    • Follow escalation procedures as outlined in the contract
    8. Questions and Open Discussion
    • Address any clarifications needed by bidders
    • Make sure sign in sheet is filled out
    Johnny Phillips asked is certified payroll required. Amy Campen responded that it was.
    Blythe Co asked if the submittals had to be paper. Elias Hord stated that they did.
    Luke Whitmire asked if FORE agreements are being replaced. Nick Dorato said that we aren’t totally
    sure at this point.but that it seems this may be a route the department could go.
    NCDOT Microsoft Teams Attendees:
    Troy Wilson
    Brett Baldwin
    Jay Hollingsworth
    Elias
    Hord
    Assistant District Engineer
    This page summarizes the opportunity, including an overview and a preview of the attached documents.
    * Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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