DKPH Printing Services

REQUEST FOR PROPOSAL (RFP) No. 26-3005-RFP08
PRINTING SERVICES
April 16, 2026
Pre-Bid Conference via TEAMS: Monday, April 27, 2026, at 2:30 pm EST
Must Register to receive link: https://events.gcc.teams.microsoft.com/event/2fc0ec13-21af-
443a-9360-d8ad3fe42b1e@512da10d-071b-4b94-8abc-9ec4044d1516
PROPOSAL DUE DATE
Tuesday, May 19, 2026, at 2:30 p.m. EST.
Bids shall only be accepted via email at:
DPH-DCBOHpurchasing@dph.ga.gov
Subject line 26RFQ08 Printing Services
Any bid submitted in any other format (paper, fax, mail, etc.) will not be accepted.
Instructions to Bidders:
1. All communications regarding this solicitation must be directed to the Procurement and
Contracts Supervisor, Shakera Hall, shakera.hall@dph.ga.gov.
2. All questions or requests for clarification must be sent via email at
DPH-DCBOHpurchasing@dph.ga.gov In the subject line, use RFP Questions - Printing
Services. Questions are due no later than Friday, May 1, 2026, at 2:00 p.m. EST. Questions
received after this date and time may not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information regarding the solicitation related to this
solicitation will be posted on the Georgia Procurement Registry, and it is the Offeror's
responsibility to check the Georgia Procurement Registry for any addenda or other
communications related to this solicitation.
4. DeKalb Public Health reserves the right to reject all bids and to waive technicalities and
informalities and make an award in the best interest of DeKalb Public Health.
5. DeKalb Public Health is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their proposals before the due date of this
solicitation.
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Solicitation No. 26-3005-RFP08
Printing Services

SUBMISSION COVERSHEET
REQUEST FOR PROPOSAL
Printing Services
COMPLETE AND RETURN THIS PAGE ALONG WITH THE LIST OF ITEMS BELOW
Company Name
Contact Person
Address
Email Phone
You must complete and submit copies of the following items:
1. SUBMISSION COVERSHEET (page #2)
2. Exhibit B: COST PROPOSAL
3. Exhibit C: Certificate of Insurance (COI)- Not Applicable
4. Exhibit D: CORPORATION WITHOUT CORPORATE SEAL STATEMENT OF
CORPORATE RESOLUTION
5. Exhibit E: CONSOLIDATED CERTIFICATE REGARDING LOBBYING;
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND
DRUG-FREE WORKPLACE REQUIREMENTS
6. Exhibit F: E-VERIFICATION DOCUMENTATION - The Contractor Affidavit
7. Exhibit G: REFERENCE SHEET
8. PROVIDE ALL INFORMATION REQUESTED IN SUBMISSION REQUIREMENTS
SECTION 3.0 (Proposal)
By submitting a response to the RFP, the contractor is acknowledging that the contractor:
1. Has read all the information and instructions, and
2. Agrees to comply with all the terms and conditions, information, and instructions
contained in this RFP.
It is understood and agreed that this statement of Proposal and proposal shall be valid and
held open for a period of ninety (90) days from the opening date.
Person Authorized to Sign on Behalf of the Contractor:
Signature: __________________________________________________________________
Printed Name/Title__________________________________________________________
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Solicitation No. 26-3005-RFP08
Printing Services

OVERVIEW
DKPH (DeKalb Public Health) requires outside printing services for the needs of its five (5)
locations, administrative offices and departments. The approved vendor(s) will be contacted for a
price quote once the items, awards, and/or services have been determined. The request for
proposal, (RFP), terms and conditions, the specifications and the received proposals form the
contract and they shall be fully part of the contract, as if thereto attached. These documents
represent the entire agreement between the successful vendor and the DKPH and supersede any
prior discussions or negotiations, representations or agreements, either written or oral.
Interested parties may obtain copies of the Request for Proposal (RFP), 26-3005-RFP08, online
from the Georgia Procurement Registry and DeKalb Public Health's website,
https://dekalbpublichealth.com. Select "About Us," then" Procurement Opportunities," "Contract
Opportunities," and Bid ID number 26-3005-RFP08.
1.0 SCOPE OF SERVICES
The contractor shall provide printing services for DKPH, as specified in this solicitation. The
contractor shall, on an as requested basis, provide the following goods and services:
1. Provide high-quality, cost-efficient printing services. The contractor shall demonstrate
capabilities including, but not limited to, digital and offset printing, large format printing,
and finishing services such as binding, folding, and cutting.
2. Utilize paper of a quality equivalent to that currently in use or as specified by DKPH.
3. Print DKPH publications in accordance with established turnaround times and provide
draft proofs for review and approval.
4. Provide pick-up and delivery, including overnight delivery, when necessary, of all artwork,
proofs, and finished products. All finished materials shall be delivered to the designated
DKPH warehouse location (4661-C Hammermill Drive, Tucker, Ga. 30084). The
contractor shall ensure all deliveries are properly packaged, labeled, and scheduled to meet
DKPH delivery requirements.
5. Package and/or shrink wrap completed print jobs as appropriate for distribution and
handling.
6. Provide design support services, including the ability to modify print files and purchase
stock photography as approved by DKPH. All designs must align with DKPH branding
and style guidelines.
7. Review all submitted files and notify DKPH Communications of any recommended
changes (e.g., margins, color adjustments). All changes must be approved prior to
production.
2.0 CONTRACTOR REQUIREMENTS
Service & Performance Requirements
1. Standard turnaround time shall be 3-5 business days for routine print jobs. Expedited
services (24-48 hours) must be available upon request. Proofs shall be provided within 24-
48 hours unless otherwise specified.
2. The contractor shall provide timely service responses and adhere to all established
turnaround requirements.
3. The contractor shall respond to requests for price quotes within 24-48 hours (excluding
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Printing Services

weekends and holidays).
4. The contractor shall maintain sufficient staffing, equipment, and operational capacity to
meet fluctuating demand and ensure continuity of services.
Customer Service & Account Management
5. The contractor shall provide a dedicated account executive and a backup contact to manage
all communications and orders.
6. The contractor shall be available to meet with DKPH representatives within 48 hours of
request, at no additional cost.
Quality Assurance & Compliance
7. The contractor shall implement a quality control process, including pre-press file review,
color accuracy checks, and final inspection prior to delivery.
8. The contractor shall ensure all printed materials comply with DKPH branding and graphics
standards.
9. The contractor shall correct, reprint, and redeliver any materials that do not meet approved
specifications at no additional cost to DKPH.
10. The contractor shall comply with all applicable federal, state, and local regulations related
to printing services.
Logistics & Delivery
11. All deliveries shall be provided at no additional cost. FOB Destination and inside delivery
shall be included in all quotes.
12. The contractor shall deliver all materials to the designated DKPH warehouse location
unless otherwise specified by DKPH.
Technical & Operational Requirements
13. The contractor shall demonstrate the ability to securely receive and process large files via
email, file transfer, or download link.
14. The contractor must operate a physical printing facility. Brokers are not permitted. If
subcontracting is used, the contractor remains fully responsible for quality and turnaround.
Pricing Requirements
15. All quotes must be itemized and include:
* Production/setup costs (including one electronic proof)
* Materials (paper, ink, etc.)
* Shipping/delivery
* Discounts (if applicable)
* Reprint rates (if available)
Contract Administration
16. DKPH's Contract Administrator shall be Marketing and Business Development or a
designee. Due to the decentralized structure, multiple departments may interact directly
with the contractor.
17. DKPH reserves the right to reject any work that does not meet quality standards and to
terminate the contract for non-performance.
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Printing Services

3.0 REQUEST FOR PROPOSAL PROCESS
The proposal must contain the information outlined below.
Please include a title on each page of your proposal and number the pages to ensure proper
identification.
1. Cover Letter
2. Executive Summary
3. Evaluation and Selection Criteria
1. Cover/Transmittal Letter
Each proposal must have a Cover/Transmittal Letter briefly summarizing the
qualifications and experience relevant to the scope. Please include in the letter the
following:
i. Company's information, including the name of the company (include any dba
names); headquarters and parent company locations; and a brief history of the
company.
ii. Company's mailing address, contact person, telephone number for the primary
contact person, and email address.
iii. A principal or officer of the company authorized to execute contracts or other
similar documents on the firm's behalf must sign the letter.
2. Executive Summary:
An executive summary should include the key elements of the respondents' proposal
to the RFP and an overview of the team. Indicate the address and telephone number of
the respondent's office located nearest to DKPH, and the office from which the project
will be managed.
3. Evaluation and Selection Criteria
DKPH, at its discretion, may award the contract to the responsible and responsive
consultant submitting the proposal which is deemed to be the most advantageous to
DKPH. The following is the evaluation criteria that will be considered in determining
which proposal is most advantageous to DKPH:
A. Approach (25 Points)
Proposals will be evaluated based on the clarity, completeness, and feasibility of
the vendor's approach, including demonstrated understanding of the Scope of
Work, quality control processes, turnaround times, and ability to meet DKPH
requirements.
1. Describe your company's approach to achieving services identified in the Scope
of Work. Describe how your company will work with DKPH customers, from
the start of a typical job to the finish.
2. Describe how your company plans to review work and correct initial problems
prior to the proofs arriving at the DKPH.
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Printing Services

3. Describe your company's ability to perform prepress work from a variety of
software programs.
4. Describe your company's proofing procedures.
5. Describe your company's ability to access and receive electronic mail and files.
6. Describe the amount of time required between receipt of approved, finished
digital files and final printed product.
7. Describe how your company will provide delivery services to the designated
DKPH warehouse location, including logistics, scheduling, packaging, and
ability to meet required delivery timelines.
8. Please provide general information about your organization (hours of operation,
contact information, toll-free telephone number, length of time in business, etc.).
9. Describe your company's customer service approach, including communication
methods, issue resolution, and account management.
B. Qualifications and Experience of the Firm(s) (20 Points)
Evaluation will consider the relevance, scope, and success of similar projects
completed within the past five (5) years.
1. List 3-5 similar projects completed in the last five (5) years. Detail your
experience in providing each service outlined in the Scope of Work. Give
specific, relevant examples of prior projects of similar scope and nature.
C. Qualifications and Experience of Key Staff (15 Points)
Evaluation will consider the qualifications, relevant experience, and assigned
roles of key personnel proposed for this project.
1. Identify key individuals to be assigned to this project and include the function
and/or responsibility of each identified individual. Experience summaries of
these key individuals must be provided with emphasis on previous experience
in similar roles on comparable projects, and a copy of their resumes if
applicable.
D. Submission of Samples (10 Points)
Samples will be evaluated based on print quality, accuracy, durability, and
adherence to the specifications outlined in this solicitation.
1. The vendor must submit two (2) samples of each item meeting specifications
from similar print jobs. The samples will be used as one basis for evaluating the
level of experience and quality of printing. Samples must be received by
Tuesday, May 19, 2026, 2:30 p.m. to be considered. Samples can be mailed or
delivered in person.
2. Vendors must submit both a proposal and required samples to be considered
responsive. Submission of samples alone does not constitute a complete
proposal.
3. Samples must be clearly labeled with the vendor's name and corresponding item
description. Failure to submit required samples may result in the proposal being
deemed non-responsive.
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Printing Services

Provide two samples of each item.
1. 2 parts Carbonless Form/Laboratory Form, Black ink 2 Part NCR
(White/Yellow), 2 holes drilled
2. Half page flyer (5.5X8.5), 2 sided, Blk Ink on 20# standard color, print & cut
3. Full Color Presentation Folders, 2 Pockets, Business Card Slits, 14pt C1S
Folder, 9 x 12 w/3.75 Packets, UV coated 1 side PMS
4. Full Color Booklet, 12 pages self-cover on 100# gloss text, print, folded &
saddle stitch
5. Non-Tapered Prescription Pads black ink on Zappaco Security 2-part NCR
Paper, 50 sets/Pads, with Numbering
6. Samples are to be mailed or submitted in person in one (1) package to:
Dekalb County Board of Health
Internal Services, Purchasing
Printing Samples -26-3005-RFP08
445 Winn Way, Suite 398
Decatur, Georgia 30030
E. Cost Proposal
Evaluation will consider overall cost, cost reasonableness, completeness of the
pricing proposal, and alignment with the requirements of this solicitation.
1. All pricing must be fully inclusive of labor, materials, equipment, setup, proofs,
revisions, packaging, and delivery to the designated DKPH warehouse location.
No additional fees shall be permitted unless specifically approved by DKPH.
2. COST PROPOSAL: Please submit a firm cost (no price ranges or
estimates) for each task.
3. DKPH does not guarantee minimum quantities. Pricing shall be honored
regardless of order size unless otherwise specified.
Proposals submitted in response to this RFP will be evaluated and scored, in accordance
with the criteria outlined below, by an evaluation committee established by the client.
Criteria Points
Approach 25
Qualifications and Experience of the Firm(s) 20
Qualifications and Experience of Key Staff 15
Sample Submission 10
Cost 30
Highest Possible Score 100
4.0 SUBMISSION REQUIREMENTS
RFP Number: 26-3005-RFP08, Printing Services
Pre-bid Conference: Monday, April 27, 2026, at 2:30 am EST
Questions Due: Friday, May 1, 2026, at 2:00 pm EST
Samples Due: Tuesday, May 19, 2026, at 2:30 pm EST
Proposal Due Date: Tuesday, May 19, 2026, at 2:30 p.m. EST
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Proposals are only accepted via email at: DPH-DCBOHpurchasing@dph.ga.gov
All submissions are due at the location specified above no later than the date and time
specified herein. The RFP package must include detailed information relative to Request
for Proposal Process and Selection Criteria, as required. The Submission Coversheet
included as page two (2) of this RFP and Exhibits B-G must be attached and must be
signed by a person authorized to legally bind the company.
5.0 EVALUATION
DKPH evaluation committee will evaluate each proposal properly submitted in accordance
with the instructions of this solicitation and within the timeframe specified. DKPH at its
sole discretion determines the criteria and process whereby proposals are evaluated and
awarded. No damages shall be recoverable by any challenger as a result of the
determinations or decisions by DKPH.
Contract award will be made to the Contractor that submits the proposal considered most
advantageous to DKPH based on the process and the evaluation criteria set forth below.
Proposals that are deemed to be responsive will be submitted to the evaluation committee
for review. Proposals that are deemed to be non-responsive will not be evaluated or
considered for award.
DKPH reserves the right to develop a competitive range. The competitive range is defined
as a group of competitive negotiations, as determined during the evaluation process,
consisting of those proposals that are considered to have a reasonable chance of being
selected for an award and who are, therefore, chosen for additional discussion and
negotiations. Proposals not in the competitive range are given no further consideration.
DKPH reserves the right to evaluate proposals on the non-price related criteria only.
Proposals that do not meet at least 70% of the non-price points possible may be eliminated
from further consideration. Proposals that do not contain pricing information will not be
considered for an award.
6.0 SUPPLEMENTAL INFORMATION
Cost Proposal
The DeKalb County Board of Health provides a fee-for-service payment. No upfront
payment or deposit will be provided. The contractor is required to itemize invoices for
services and submit them to DKPH upon completion and inspection of the project.
Please submit your cost proposal in detail for both the daily/routine rate and the on-
demand/non-routine rate. Depending on the final budget, some elements may need to be
modified or eliminated. Your cost proposal must be included in your submission to be
considered for the award.
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Printing Services

TERMS AND CONDITIONS ___________________________________________________
1. CONTRACT: The request for proposal invitation, terms and conditions, the specifications
and the proposal received form the contract and they shall be fully part of the contract, as if
thereto attached, or therein repeated. These documents represent the entire agreement between
the successful vendor and DKPH and supersede any prior discussions or negotiations,
representations, or agreements, either written or oral. Contracts, if awarded, will be awarded
to responsible proposers whose proposals will be most advantageous to DKPH, cost and other
factors considered. The determination will be solely at the discretion of DKPH.
Based upon the availability of funding and the assumption of satisfactory performance by the
responders awarded the initial contract, it is the intent of DKPH to enter into a series of one-
year renewable contracts. The contract shall not bind, nor purport to bind, DKPH for any
contractual commitment in excess of the original contract period, which is anticipated to be
upon execution.
In the event that DKPH exercises the right to renew, all terms, conditions, and specifications
of the original contract, as amended, shall remain the same and apply during the extension
period, a period not less than one year or no more than four years, in duration. If an extension
option is exercised, such shall be accomplished in writing between the contractor and DKPH's
Purchasing.
2. DKPH reserves the right to reject or accept any or all proposals and to waive informalities,
minor irregularities and technicalities in proposals received, whichever is deemed to be in the
best interest of DKPH, and to re-advertise.
3. DKPH may accept any items or group of items of any proposal unless the proposer
qualified his proposal by specific limitations.
4. COMPLETION: The Offeror shall read the proposal carefully, complete all entries, and
submit all documents or information requested. Failure to do so may result in rejection of the
proposal.
5. CONTRACT RENEWAL: After the initial contract term, DKPH reserves the right to
renew the contract for four (4) additional years if the vendor and DKPH mutually agree.
Renewing the contract would imply doing so under the same terms and conditions unless
proposed changes are mutually agreed upon by both parties.
6. FUNDING: If for the term of this contract, DKPH for any reason, fails to appropriate funds
for these services, DKPH will notify the vendor immediately and will no longer be obligated
under the contract.
7. EXCEPTIONS: Proposals meeting the requirements of this document shall be considered.
Offerors taking exception to any of the terms, conditions or offering substitutions shall state
these exceptions plainly on the Exceptions Page of this document.
8. DEVIATIONS to any/all requested options in this proposal are subject to approval by
DKPH prior to any resultant award.
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Printing Services

9. QUANTITIES: Unless otherwise noted, any quantities provided for this Request for
Proposal are estimated volume and do not represent a purchase contract quantity. DKPH
reserves the right to purchase quantities that are fewer, greater, or even none for the line items
presented based on needs at given times during the period of this pricing contract. DKPH
reserves the right to not consider a proposal if a service charge, minimum dollar, or minimum
quantity is applied.
10. OFFER TIMELINE: Offeror agrees to hold their offer open for acceptance by DKPH for
no less than ninety (90) days from the CSP response date and time.
11. COMPLIANCE: Under this contract, DKPH Procurement Supervisor will have the
responsibility to ensure compliance with contract requirements, such as but not limited to
acceptance and inspection of equipment and services provided.
12. UNDERSTANDING: Offeror, by making his/her proposal, represents that he/she has read
and understands the request for proposal.
.
13. CONTRACT AND PURCHASE ORDER: DKPH limits its purchases through the use of
properly approved and authorized contracts and purchase orders. The successful vendor must
be able to accept purchase orders via email (preferred) or facsimile (FAX). Therefore, the
contract number or purchase order number shall appear on ALL itemized invoices to ensure
payment.
14. Any contracts or agreements signed by any DKPH employee other than the District Health
Director or their designee is considered null and void.
15. INVOICING: The vendor shall submit itemized invoices within a timely manner during
DKPH's fiscal year in which the items were purchased. Invoices shall indicate the vendor
contract number with DKPH along with the purchase order number, if applicable. Invoices
shall be issued only for items received. Payment shall not be due until the invoice(s) are
submitted after delivery of services or product. Payments will be made within thirty (30) days
of receipt of an accurate, non-disputed invoice.
All invoices must be e-mailed to the Program Manager and/or
DCBOHAPINVOICES@dph.ga.gov. Invoices will be accepted and honored in accordance
with the finalized budget. All deliverables under the terms of this contract are due prior to the
release of final payment.
TAX EXEMPTION: DKPH, by law, is exempt from most taxes. Offeror to retain on file a
copy of a tax-exempt form submitted by DKPH. Offeror is encouraged to allow for an
automated tax exemption, not requiring the department buyer to request exemption. Do not
include tax in your bid totals. If awarded contract, Offeror may obtain a copy of DKPH Tax
Exemption Certificate by contacting DKPH Purchasing Department.
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Printing Services