DKPH Intranet Development Project

REQUEST FOR PROPOSAL (RFP) No. 26-1001-RFP13
DKPH Intranet Development Project
June 18, 2026
Pre-Bid Conference via TEAMS: Thursday, June 25, 2026, at 10:00 am EST
Must Register to receive link: https://events.gcc.teams.microsoft.com/event/c58aca70-1b84-
45c3-88cf-16fcc0dbf731@512da10d-071b-4b94-8abc-9ec4044d1516
PROPOSAL DUE DATE
Thursday, July 16, 2026, at 2:30 p.m. EST.
Bids shall only be accepted via email at:
dkphsolicitations@dph.ga.gov
Subject line: 26RFP13 DKPH Intranet Development Project
Any bid submitted in any other format (paper, fax, mail, etc.) will not be accepted.
Instructions to Bidders:
1. All communications regarding this solicitation must be directed to the Procurement and
Contracts Supervisor, Shakera Hall, shakera.hall@dph.ga.gov.
2. All questions or requests for clarification must be sent via email at
dkphsolicitations@dph.ga.gov. In the subject line, use "RFP Questions - DKPH Intranet
Development Project". Questions are due no later than Tuesday, June 30, 2026, at 2:00
p.m. EST. Questions received after this date and time may not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information regarding the solicitation related to this
solicitation will be posted on the Georgia Procurement Registry, and it is the Offeror's
responsibility to check the Georgia Procurement Registry for any addenda or other
communications related to this solicitation.
4. DeKalb Public Health reserves the right to reject all bids and to waive technicalities and
informalities and make an award in the best interest of DeKalb Public Health.
5. DeKalb Public Health is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their proposals before the due date of this
solicitation.
1
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

SUBMISSION COVERSHEET
REQUEST FOR PROPOSAL
DKPH Intranet Development Project
COMPLETE AND RETURN THIS PAGE ALONG WITH THE LIST OF ITEMS BELOW
Company Name
Contact Person
Address
Email Phone
You must complete and submit copies of the following items:
1. SUBMISSION COVERSHEET (page #2)
2. Exhibit B: COST PROPOSAL
3. Exhibit C: Certificate of Insurance (COI)- Not Applicable
4. Exhibit D: CORPORATION WITHOUT CORPORATE SEAL STATEMENT OF
CORPORATE RESOLUTION
5. Exhibit E: CONSOLIDATED CERTIFICATE REGARDING LOBBYING;
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND
DRUG-FREE WORKPLACE REQUIREMENTS
6. Exhibit F: E-VERIFICATION DOCUMENTATION - The Contractor Affidavit
7. Exhibit G: REFERENCE SHEET
8. PROVIDE ALL INFORMATION REQUESTED IN SUBMISSION REQUIREMENTS
SECTION 2.0 (Proposal)
By submitting a response to the RFP, the contractor is acknowledging that the contractor:
1. Has read all the information and instructions, and
2. Agrees to comply with all the terms and conditions, information, and instructions
contained in this RFP.
It is understood and agreed that this statement of Proposal and proposal shall be valid and
held open for a period of ninety (90) days from the opening date.
Person Authorized to Sign on Behalf of the Contractor:
Signature: __________________________________________________________________
Printed Name/Title__________________________________________________________
2
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

1. PROJECT OVERVIEW
DeKalb Public Health (DKPH) is seeking a qualified contractor to design, develop, and
implement a modern employee intranet utilizing the organization's existing WordPress platform.
The intranet will serve approximately 350 users across 12 divisions and function as a centralized
hub for internal communications, document management, employee resources, forms, training
materials, and departmental collaboration. The solution shall integrate with the organization's
Microsoft 365 and Entra ID environments while providing an intuitive, secure, and mobile-
responsive user experience. The Contractor shall migrate applicable content, documents, and
resources from the existing SharePoint environment to the new intranet platform.
Interested parties may obtain copies of the Request for Proposal (RFP), 26-2013-RFP13, online
from the Georgia Procurement Registry and DeKalb Public Health's website,
https://dekalbpublichealth.com. Select "About Us," then" Procurement Opportunities," "Contract
Opportunities," and Bid ID number 26-2013-RFP13.
2. EXECUTION STRATEGY (ACCELERATED MODEL)
To achieve an 8-week delivery:
* Parallel workstreams (Design, AD integration, and Content Migration overlap)
* Agile sprints (weekly deliverables)
* Pre-approved design standards (limit redesign cycles)
* Content triage approach (migrate only active/validated content)
* Dedicated SME availability required
3. SCOPE OF SERVICES (CONDENSED EXECUTION)
3.1 Discovery & Rapid Assessment (Week 1)
Activities:
* Rapid inventory of intranet content and permissions
* Active Directory review (groups, OUs, access structure)
* Identify critical content and high-priority departments
* Define authentication approach (SSO via AD/Entra ID)
Deliverables:
* Rapid Assessment Summary
* Access Mapping Overview
* Prioritized Migration Plan
3
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

3.2 Design & Architecture (Weeks 1-2)
Activities:
* Define site structure and navigation
* Establish AD group-based access model
* Configure identity architecture (SSO, directory integration)
* Create standardized page templates
Deliverables:
* Site Map & Navigation
* AD Group Structure for Access
* Page Templates & Design Standards (to be developed in collaboration with DKPH IT
and Office of Communications and Media Relations
3.3 Platform Configuration & AD Integration (Weeks 2-4)
Activities:
* Configure and implement the organization's WordPress-based intranet platform.
* Enable Active Directory / Entra ID authentication (SSO)
* Configure:
Group-based permissions
o
User profile sync
o
Directory search (people lookup)
o
* Set up core integrations (BossDesk links, document libraries)
Deliverables:
* Configured Intranet Environment
* AD-Integrated Authentication (SSO live)
* Permission Framework Implemented
3.4 Content Migration (Weeks 3-6, Overlapping)
Activities:
* Clean and validate high-priority content
* Migrate content in phases:
Executive/Admin
o
HR/Policies
o
Departmental content
o
* Apply AD group permissions during migration
* Validate access post-migration
Deliverables:
* Migrated Content (Phased)
* Content Migration Logs
* Access Validation Reports
4
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

3.5 Testing & Validation (Weeks 5-7)
Activities:
* SSO and authentication validation
* Group-based access testing
* Functional testing (navigation, search, links)
* Targeted User Acceptance Testing (UAT)
Deliverables:
* Test Results Summary
* UAT Sign-off
* Issue Resolution Log
3.6 Training & Change Management (Weeks 6-7)
Activities:
* Train IT staff on AD-based access management
* Train content owners on content updates and permissions
* Communicate rollout plan to all users
Deliverables:
* Training Materials
* Access Management SOP
* Communication Plan
3.7 Deployment & Go-Live (Week 8)
Activities:
* Production deployment and cutover
* Validate SSO and access across all departments
* Provide hypercare support (initial 1-2 weeks post go-live)
Deliverables:
* Go-Live Checklist
* Deployment Summary
* Hypercare Support Plan
Deliverable Acceptance
All deliverables shall be subject to review and acceptance by the Project Manager. The DKPH
shall have ten (10) business days to review the submitted deliverables and either accept them or
provide written comments identifying deficiencies requiring correction. The Contractor shall
address identified deficiencies and resubmit the deliverable for review.
5
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

4. 8-WEEK PROJECT TIMELINE
Week Phase Key Outcomes
Week 1 Discovery & Start Design Requirements + initial structure
Week 2 Design Finalization + Start Build Architecture + templates ready
Week 3 Build + AD Integration + Migration Start SSO configured
Week 4 Build + Migration Core platform functional
Week 5 Migration + Testing Start Content + access validation
Week 6 Migration + UAT + Training User validation
Week 7 UAT + Training + Final Fixes Go-live readiness
Week 8 Go-Live + Hypercare Start Production launch
5. KEY TECHNICAL REQUIREMENTS
* Active Directory / Entra ID fully operational
* SSO configured prior to Week 3
* Clean and usable AD security groups
* Azure AD Connect (if hybrid) is functioning properly
* Existing WordPress hosting environment and required Microsoft 365 / Entra ID services
are available and operational
* Post-build support and ongoing maintenance.
6. DESIRED FUNCTIONALITY CAPABILITIES
* Ability to manage documents and various forms of media (i.e. photos, videos) for review
and or download within document/section specific content (i.e. forms, policies,
procedures, SOPs).
* Ability to restrict content by established groups or by individual.
* Video file interface for section pages, for the purpose of web-based learning and training.
* Interactive Organizational Charts
* Interface with Internal Room Scheduling/Management
* Support for various fillable form interfaces (Adobe, JotForm, etc.)
7. CRITICAL SUCCESS FACTORS (FOR 8-WEEK DELIVERY)
This timeline is aggressive and depends on:
* Fast decision-making (24-48 hour turnaround on approvals)
* Dedicated departmental content owners
* Pre-cleaned or triaged content (no full archival migration)
* Strict scope control (no major redesign mid-project)
* Strong AD hygiene (groups already reasonably structured)
6
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

8. RISKS & MITIGATION
Risk Impact Mitigation
Poor AD group structure Access issues Pre-project AD cleanup
Content sprawl Delays Migrate only active content
Limited SME availability Bottlenecks Assign backups per department
Scope creep Timeline failure Enforce change control
Access issues and Maintenance and support
Post-build technical issues
downtime (First year build + 4 years)
9. SUCCESS CRITERIA
* All users authenticate via AD/SSO
* All access controlled through AD security groups
* Core content migrated and validated
* No critical access or security issues post go-live
* Positive initial user adoption
2.0 REQUEST FOR PROPOSAL PROCESS
The proposal must contain the information outlined below. Please include a title on each
page of your proposal and number the pages to ensure proper identification.
1. Cover/Transmittal Letter
Each proposal must include a Cover/Transmittal Letter that briefly summarizes the
qualifications and experience relevant to the scope. Please include in the letter the
following:
i. Company's information, including: the name of the company (include any dba
names); headquarters and parent company locations; and a brief history of the
company.
ii. Company's mailing address, contact person, telephone number for the primary
contact person, and email address.
iii. A principal or officer of the company authorized to execute contracts or other
similar documents on the firm's behalf must sign the letter.
2. Executive Summary:
An executive summary should include the key elements of the respondents' proposal
and an overview of the team. Indicate the address and telephone number of the
respondent's office located nearest to DKPH, and the office from which the project
will be managed.
3. Evaluation and Selection Criteria
DKPH, at its discretion, may award the contract to the responsible and responsive
7
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

consultant submitting the proposal which is deemed to be the most advantageous to
DKPH. The following is the evaluation criteria that will be considered in determining
which proposal is most advantageous to DKPH.
Proposals will be evaluated based on the quality, completeness, and relevance of the
information provided in response to this RFP.
A. Approach (25 Points)
The Proposer shall demonstrate a thorough understanding of the requirements
outlined in the Scope of Work and provide a detailed approach for successfully
completing the project. Evaluation may include, but is not limited to, the
following:
1. Methodology(ies): The methodology and project management approach that will
be used to design, develop, implement, test, and deploy the proposed intranet
solution.
2. Understanding of the Project Requirements: Demonstrated understanding of
the objectives, scope, technical requirements, and desired functionality outlined
in the solicitation.
3. Implementation Strategy and Project Schedule: The proposed implementation
plan, project timeline, milestones, communication strategy, and risk mitigation
approach.
4. Migration, Training, and User Adoption Approach: The proposed strategy for
migrating content from the existing SharePoint environment to the WordPress
platform, training end users and administrators, and supporting adoption of the
new intranet.
B. Qualifications and Experience of the Firm(s) (30 Points)
The Proposer shall demonstrate the firm's qualifications, experience, and capacity
to successfully perform the services described in the Scope of Work. Evaluation
may include, but is not limited to, the following:
1. Demonstrated experience designing, developing, implementing, and
supporting intranet or similar web-based platforms of comparable size and
complexity.
2. Experience with WordPress development, configuration, customization, and
administration.
3. Experience migrating content and resources from existing platforms to a new
intranet environment.
4. Experience integrating solutions with Microsoft 365, Entra ID, and Single
Sign-On (SSO) environments.
5. Experience providing services to governmental, public health, healthcare, or
similarly regulated organizations.
6. Quality of references and demonstrated record of successfully completed
projects.
8
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

C. Qualifications and Experience of Key Staff (20 Points)
The Proposer shall identify the key personnel who will be assigned to this project
and describe their qualifications, experience, and roles. Evaluation may include,
but is not limited to, the following:
1. Qualifications, experience, and technical expertise of the proposed Project
Manager.
2. Qualifications, experience, and technical expertise of personnel responsible for
WordPress development, configuration, and implementation.
3. Experience of key personnel with intranet development, migration, and
deployment projects of similar size and complexity.
4. Experience of key personnel integrating solutions with Microsoft 365, Entra
ID, and Single Sign-On (SSO) environments.
5. Relevant certifications, specialized training, and professional credentials held
by proposed staff.
6. Demonstrated experience of the proposed team working together on similar
projects and successfully delivering services within established timelines.
D. Cost Proposal (25 Points)
The Proposer shall submit a complete and detailed Cost Proposal using the pricing
form provided in the solicitation. Evaluation may include, but is not limited to, the
following:
1. Total cost of implementation services, including design, development,
configuration, migration, testing, training, deployment, and project management.
2. Total cost of ongoing maintenance and support services.
3. Reasonableness and competitiveness of proposed pricing.
4. Completeness and clarity of the Cost Proposal.
5. Overall value to DeKalb Public Health in relation to the services proposed.
Proposals submitted in response to this RFP will be evaluated and scored, in accordance
with the criteria outlined below, by an evaluation committee established by the client.
Criteria Points
Approach 25
Qualifications and Experience of the Firm(s) 30
Qualifications and Experience of Key Staff 20
Cost 25
Highest Possible Score 100
3.0 SUBMISSION REQUIREMENTS
RFP Number: 26-1001-RFP13, DKPH Intranet Development Project
Pre-Bid Conference: Thursday, June 25, 2026, at 10:00 am via TEAMS
Questions Due: Tuesday, June 30, 2026, June 30, 2026, at 2:00 pm EST
Proposal Due Date: Thursday, July 16, 2026, at 2:30 pm EST
9
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project

Proposals are only accepted via email at: dkphsolicitations@dph.ga.gov
All submissions are due at the location specified above no later than the date and time specified
herein. The RFP package must include detailed information relative to Request for Proposal
Process and Selection Criteria, as required. The Submission Coversheet included as page two (2)
of this RFP and Exhibits B-G must be attached and must be signed by a person authorized to
legally bind the company.
4.0 EVALUATION
DKPH evaluation committee will evaluate each proposal properly submitted in accordance with
the instructions of this solicitation and within the timeframe specified. DKPH at its sole discretion
determines the criteria and process whereby proposals are evaluated and awarded. No damages
shall be recoverable by any challenger as a result of the determinations or decisions by DKPH.
Contract award will be made to the Contractor that submits the proposal considered most
advantageous to DKPH based on the process and the evaluation criteria set forth below. Proposals
that are deemed to be responsive will be submitted to the evaluation committee for review.
Proposals that are deemed to be non-responsive will not be evaluated or considered for award.
DKPH reserves the right to develop a competitive range. The competitive range is defined as a
group of competitive negotiations, as determined during the evaluation process, consisting of those
proposals that are considered to have a reasonable chance of being selected for an award and who
are, therefore, chosen for additional discussion and negotiations. Proposals not in the competitive
range are given no further consideration.
DKPH reserves the right to evaluate proposals on the non-price related criteria only. Proposals
that do not meet at least 70% of the non-price points possible may be eliminated from further
consideration. Proposals that do not contain pricing information will not be considered for an
award.
5.0 SUPPLEMENTAL INFORMATION
Cost Proposal
The DeKalb County Board of Health provides a fee-for-service payment. No upfront payment or
deposit will be provided. The contractor is required to itemize invoices for services and submit
them to DKPH upon completion and inspection of the project.
Please submit your cost proposal in detail for both the daily/routine rate and the on-demand/non-
routine rate. Depending on the final budget, some elements may need to be modified or eliminated.
Your cost proposal must be included in your submission to be considered for the award.
10
Solicitation No. 26-1001-RFP13
DKPH Intranet Development Project