Ditch Mowing 2025-2027

The Rural Municipality of Frenchman Butte No. 501 is seeking bids from qualified contractors to provide ditch mowing services for approximately 500 miles of municipal roads annually for three years, covering the period from July 1, 2025, to October 15, 2027. This contract ensures that ditches are maintained to a uniform height of 4–6 inches, supporting road safety and infrastructure upkeep.

Key Details:

Scope of Work:

• Mow ditches along municipal roads, from the road edge to fence lines, crops, water bodies, or tree lines.
• Includes cutting immature trees (less than 2.5 inches in diameter).
• Avoid and protect culvert markers, with damages incurring repair costs deducted from payment.
• Use appropriately equipped tractors (seat belts, rollover protection, slow-moving vehicle signage, hazard lights, and PTO shields).

Fuel Adjustment Clause:

• Contract rates will adjust annually based on fuel prices to account for market fluctuations, using a base price of $1.45/L.

Evaluation Criteria:

• Price (50% of total score).
• Contractor experience (25%).
• References for past work (25%).

Submission Details:

• Deadline: February 28, 2025, at 3:00 PM (Local Saskatchewan Time).
• Proposals must include:
  • Completed bid forms and cost sheets.
  • Details of equipment and experience.
  • References from similar projects.
  • Proof of insurance ($2 million minimum) and Workers' Compensation registration.

The successful bidder must comply with all safety regulations and maintain operational readiness throughout the contract period. Payment will be based on completed mowing miles, with maps of designated routes provided by the municipality.

This tender is an opportunity for contractors to contribute to the RM's infrastructure maintenance while operating under fair and transparent terms.