Disposal of Hydroexcavator Spoils

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Posted Date:	Dec 22, 2023
Due Date:	Jan 24, 2024
Solicitation No:	Reference number: 92645-001.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date January 24, 2024, 03:00 PM

Reference number 92645-001.0
Status Open
Summary It is the City's intent to enter into a one (1) year term contract for the disposal of Hydroexcavator spoils/aggregate, storm system organics/debris, sanitary sewer system spoils and organics. All vendors bidding must have the capability to accept on your site, handle, store, dry and dispose of Hydorexcavator materiel using approved methods.

92645-001.0 Bid Document (PDF, 645KB)

SCOPE OF SERVICE

It is the City's intent to enter into a one (1) year term contract for the disposal of Hydroexcavator spoils/aggregate, storm system organics/debris, sanitary sewer system spoils and organics. All vendors bidding must have the capability to accept on your site, handle, store, dry and dispose of Hydorexcavator materiel using approved methods.

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

INVITATION FOR BID (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

Project Name: Disposal of Hydroexcavator Spoils

(1-Year Contract)

Bid Reference #: 92645-001.0

IFB ISSUE DATE: December 22, 2023

BID DUE/OPENING DATE: January 24, 2024 @ 3:00 p.m. Local Time

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Chris Nelson

Collections & Plaint Maintenance Manager at

(269) 337-8539, or nelsonc1@kalamazoocity.org

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions, and instructions for

submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly

executed bid shall constitute the contract between the City and the successful bidder when approved and

accepted on behalf of the City by an authorized official or agent of the City. Please review the bid document

as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested

herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly

identified and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE

RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City

reserves the right to postpone the bid opening for its own convenience.

SECTION

III

TABLE OF CONTENTS

PAGE #

Statement of No Bid

Instructions to Bidders

1-2

Bid & Award Pages

3–8

Specifications and General Requirements 9 – 10

Indemnity and Insurance

11 - 12

Terms & Conditions

13 - 16

APPENDICES

Appendix A

City of Kalamazoo – Invitation for Bids

Disposal of Hydroexcavator Spoils

Bid Reference #: 92645-001.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve

our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any reason

you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned

to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this

bid list.

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

Specifications are unclear (explain below).

We are unable to meet specifications.

Insufficient time to respond to the Invitation for Bid.

Our schedule would not permit us to perform.

We are unable to meet bond requirements.

We are unable to meet insurance requirements.

We do not offer this product or service.

Remove us from your bidders list for this commodity or service.

Other (specify below).

REMARKS:

SIGNED:

TITLE:

FIRM NAME:

ADDRESS:

PHONE:

EMAIL:

(if any)

(Street address)

NAME:

DATE:

(City)

FAX:

(Type or Print)

(State)

(Zip)

CITY OF KALAMAZOO – INVITATION FOR BIDS

Disposal of Hydroexcavator Spoils

Page 1

Bid Reference No: 92645-001.0

SECTION I

INSTRUCTIONS TO BIDDERS

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine the

specifications and shall fully inform themselves as to all existing conditions and limitations. The bidder

shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or extension

already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed out and the new

unit price or extension entered above or below and initialed by the bidder with ink. The bid shall be legally

signed, and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project name,

bid opening date and time. Bids opened by mistake, due to improper identification, will be so documented

and resealed. The Purchasing Division will maintain and guarantee confidentiality of the contents until the

specified opening date and time. Bids submitted electronically will not be accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning or

interpretation of the Invitation for Bids (IFB) and attachments must be requested in writing, at least 5

business days before the bid opening so a reply may reach all prospective bidders prior to the submission

of bids. Any information given to a prospective bidder concerning the IFB will be furnished to all prospective

bidders as an amendment or addendum to the IFB if such information would be prejudicial to uninformed

bidders. Receipt of amendments or addenda by a bidder must be acknowledged in the bid by attachment, or

by letter or fax received before the time set for opening of bids. Oral explanation or instructions given prior

to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered in

evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if payment is made

within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized representative,

provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made

prior to the exact time set for receipt of bid. No bid may be withdrawn for at least ninety (90) days after bid

opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any

changes, insertions or omissions to the terms and conditions, specifications or any other requirement of this

IFB may be considered non-responsive, and at the option of the City, result in rejection of the alternate bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt will

not be considered. (Note: The City reserves the right to consider bids that have been determined by the City

to be received late due to mishandling by the City after receipt of the bid and no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid document, to

the City of Kalamazoo at the following address:

CITY OF KALAMAZOO – INVITATION FOR BIDS

Disposal of Hydroexcavator Spoils

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

Page 2

Bid Reference No: 92645-001.0

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the bid

document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest corner of

City Hall (see photos below) before the bid due date and time indicated in the bid document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the City of

Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO – INVITATION FOR BIDS

Disposal of Hydroexcavator Spoils

Page 3

Bid Reference No: 92645-001.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with and understanding all of the bid/contract

documents incorporated herein, including instructions, general provisions and terms and conditions attached

hereto, agrees to the disposal of Hydroexcavator spoils/aggregate, storm system organics/debris, sanitary

sewer system spoils and organics using approved methods.

Exact quantities cannot be determined. The following figures are projected one-year requirements based on

past experience and are intended as a guide for bidders and a basis for evaluation. Quantities are not intended

as a guarantee of minimum or maximum purchases under this contract. Actual purchases may be more or

less than indicated.

EST

UNIT

ITEM

DESCRIPTION

ANNUAL QTY

PRICE

EXTENDED TOTAL

1. Price per unit disposal

2. Truck Wash Out Fee

250,000 Gallons $

/Gallon $

100 Wash Outs $__________/Wash Out $___________

YEAR ONE TOTAL $____________

Contact person for order releases shall be:

Name:

Phone:

Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and

acknowledges receipt of the following addenda:

Addendum No:

Dated:

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