Dispensers, Paper Towel and Jumbo Roll Toilet Tissue
| Agency: | State Government of North Carolina |
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| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 2, 2026 |
| Due Date: | Feb 16, 2026 |
| Solicitation No: | 251-26-056 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Solicitation Number: | 251-26-056 |
| Project Title: | Dispensers, Paper Towel and Jumbo Roll Toilet Tissue |
| Description: | The purpose of this Invitation for Bids is to seek competitive bids from qualified Vendors to furnish and deliver Dispensers, Paper Towel and Jumbo Roll Toilet Tissue to Wake County Public School System “as needed” basis if and when ordered by WCPSS during the contract period. |
| Opening Date: | 2/16/2026 1:00 PM |
| Posted Date: | 2/3/2026 |
| Status: | Open |
| Department: | WAKE COUNTY BD OF EDUCATION |
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Solicitation Number
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251-26-056
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Department
WAKE COUNTY BD OF EDUCATION
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Status Reason
Open
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Opening Date
2026-02-16T13:00:00.0000000
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Posted Date
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2026-02-02T15:37:42.0000000Z
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Commodity Code
Janitorial equipment
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Clarence Rogers
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Description
The purpose of this Invitation for Bids is to seek competitive bids from qualified Vendors to furnish and deliver Dispensers, Paper Towel and Jumbo Roll Toilet Tissue to Wake County Public School System “as needed” basis if and when ordered by WCPSS during the contract period.
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Attachments
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Attachment Preview
Invitation for Bid # 251-26-056
1551 Rock Quarry Rd – Bldg. F
Raleigh, NC 27610
Refer ALL Inquiries to: Clarence Rogers
Telephone No: 919-588-3546
E-Mail: bids-crogers7@wcpss.net
Proposals will be publicly opened: February 16, 2026 @ 1:00 PM
Contract Type: Agency Specific Term Contract
Custodial Supplies – Dispensers, Paper Towel and Jumbo Roll
Toilet Tissue
Commodity Code: 471200
Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout
this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via
facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified
herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
● The submission of false or misleading information in the vendor’s proposal.
● Any efforts to dissuade or discourage other vendors from submitting proposals.
● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.
● Any form of bid collusion or bid rigging.
Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER:
FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TELEPHONE NUMBER:
TOLL FREE TEL. NO
(800)
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
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IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Event
Issue IFB
Submit Written Questions
Provide Response to Questions
Submit Proposals
Responsibility
WCPSS
Vendor
WCPSS
Vendor
Date and Time (ET.)
February 2, 2026
February 4, 2026, by 12:00 pm
February 6, 2026, by End of Business
February 16, 2026, by 1:00 pm
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the
above due date.
Written questions shall be emailed to bids-crogers7@wcpss.net by the date and time specified above. Vendors should enter
“IFB 251-26-056 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable
IFB section and be submitted in a format shown below:
Reference
IFB Section, Page Number
Vendor Question
Vendor question …?
Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary
by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction
or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in
connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained
in an Addendum to this IFB. Addendum’s associated with the Invitation for Bid will be posted to the following links
and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:
(http://wcpss.net/domain/101)
(http://www.evp.nc.gov/solicitations)
PROPOSAL SUBMITTAL
Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received
at the address indicated in the table below, for furnishing and delivering those items or services as described herein.
Mailing address for delivery of proposal
PROPOSAL NUMBER: IFB: 251-26-056
Wake County Public Schools
ATTN: Clarence Rogers
1551 Rock Quarry Rd. Building F
Raleigh, NC 27610
IMPORTANT NOTE: All responses shall be physically delivered to the office address listed above on or before the response
deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk
of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery service
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is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by the
specified time and date of opening. The time of delivery will be marked on each proposal when received, and any proposal
received after the proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part
hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the commodity as
described herein.
a) Submit one (1) signed, original executed proposal response and one (1) electronic copy on a flash drive
simultaneously to the address identified in the table above.
b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the
package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) proposal, each
proposal shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes
from a single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted
with the information above included on the outside of the proposal package.
NC ELECTRONIC VENDOR PORTAL
The North Carolina electronic Vendor Portal (eVP) is the State of North Carolina’s system to connect vendors with state
government organizations that purchase goods and services. eVP provides a self-service portal where vendors can
register and participate in electronic procurement activities. Please register here: https://evp.nc.gov/ to receive bid
notification and electronic procurement opportunities from Wake County Public Schools.
PURPOSE
The purpose of this Invitation for Bids (IFB) is to seek competitive bids from qualified Vendors to furnish and deliver
Dispensers, Paper Towel and Jumbo Roll Toilet Tissue to Wake County Public School System (WCPSS) “as needed” basis
if and when ordered by WCPSS during the contract period.
BACKGROUND
For background purposes, The Wake County Public School System is currently the largest school district in North
Carolina and the 15th largest in the United States. There are currently 203 schools serving a student population of
approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
PURCHASING HISTORY
Item # 1 – Dispenser, Paper Towel, Fiscal Year 2024/2025 – 1,321 each purchased – Last paid $44.09
Vendor: CleanFreak – Kelsan Inc.
Brand: Item# PALMER TD201-02
Item # 2 – Dispenser, Toilet Tissue, Jumbo Roll, Fiscal Year 2024/2025 – 841 each purchased – Last paid $54.38
Vendor: Southeastern Paper Group
Brand: Item# SAN JAMAR QUANTM R6500TBK
AWARD OF CONTRACT
It is WCPSS intent to award this contract to a single overall Vendor on all items. The right is reserved; however, to make
awards on the basis of individual line items or groups of items, to make an award for any item to more than one vendor
or to make only a partial award, if such shall be in the best interest of the district.
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CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning date of award, through January 31, 2027 (initial term)
At the end of the Contract’s initial term, the WCPSS shall have the option, if both parties mutually agreed, to renew the
Contract on the same terms and conditions for up to two (2) additional one-year terms. The WCPSS will give the Vendor
written notice of its intent to exercise each option no later than sixty (60) days before the end of the Contract.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued.
SAMPLE
Samples are not required prior to bid opening date; however, if required later, Vendor agrees to furnish samples of items
offered at no expense to WCPSS within ten (10) consecutive calendar days after request is made by WCPSS. Vendors who
do not comply with this requirement are subject to having its bid rejected without further consideration.
DESCRIPTIVE LITERATURE/SPECIFICATION SHEET
Each bid must be accompanied by complete descriptive literature, specification sheet and all other pertinent data
necessary for thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the
specifications. Failure to include such information may be a sufficient basis for rejection of the bid.
ESTIMATED QUANTITIES
All product quantities listed in the IFB are estimates based on the expected WCPSS expected product needs. WCPSS shall
not be obligated to purchase the amount represented by the estimated quantities contained herein. Additionally, the
quantities shown do not reflect the Vendor’s obligation if increased quantities are required by WCPSS including all entities
eligible to order from the resulting contract.
AWARD CRITERIA
All qualified bids will be evaluated and an award made based on the most responsive/responsible low bid meeting the
requirements specified in the “REQUIREMENTS” section below which includes criteria considered to be in the best
interest of the district.
DELIVERY
The Vendor shall deliver Free-On-Board (FOB) Destination to the following location:
Wake County Public School System
Central Receiving
1551 Rock Quarry Road
Raleigh, NC 27610
Successful Vendor shall complete delivery within thirty (30) consecutive calendar days after receipt of purchase order.
For completion by Vendor: Delivery will be made from _______________________ (city, state) within ________
consecutive calendar days after receipt of purchase order. Promptness of delivery may be used as a factor in the award.
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BRAND SPECIFIC
Manufacturer(s) name and product descriptions used in this solicitation are product specific. The items offered in
response to this solicitation must be the manufacturer specified. These specific products are needed due to
compatibility and continuity of support. Failure to comply with this requirement shall be a sufficient basis from
disqualifying a bid from further consideration.
PRODUCT SPECIFICATIONS/REQUIREMENTS:
VENDOR’S RESPONSE (Dispenser, Paper Towel)
ITEM Specifications
#1
Dispenser, Paper Towel
Product/Service Offered
Meets Specification
☐ YES ☐ NO
Model: Palmer TD0201-02
☐ YES ☐ NO
Color: Black or Smoke
☐ YES ☐ NO
Capacity: Roll Towel 8” W x 8” D (1-1/2” Core)
☐ YES ☐ NO
Packaging:
Cases per Pallet: ____
Pallet height maximum of 86 inches and wrapped
Required Information
☐ YES ☐ NO
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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