Disaster Debris Removal and Management Services

Agency:	City of Deerfield Beach
State:	Florida
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 561730 - Landscaping Services 562111 - Solid Waste Collection 562119 - Other Waste Collection
Posted Date:	Apr 25, 2024
Due Date:	May 6, 2024
Solicitation No:	24-12-VP
Bid Source:	Please Login to View Page
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Bid Information

Type	Request for Proposals
Status	Issued
Number	24-12-VP Addendum 1 (Disaster Debris Removal and Management Services)
Issue Date & Time	3/18/2024 11:01:18 PM (ET)
Close Date & Time	5/6/2024 02:00:00 PM (ET)
Time Left	10 days 17 hours 31 minutes 46 seconds
Notes	The City of Deerfield Beach is seeking to engage with a qualified firm specializing in debris removal and emergency management services. The firm will be committed to provide the City with planning for debris removal operations and emergency management services that are required during an emergency resulting from the aftermath of a storm event (also referred to as a disaster).

Contact Information

Name	Vanessa Pierre Pajotte
Address	401 Sw 4th Street Deerfield Beach, FL 33441 USA
Phone	(954) 4804415
Fax	(954) 480-4388
Email

Bid Documents

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Bid Invitation (please login to view this document)

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Public Question & Answer (please login to view this document)

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Bid Attachments

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24-12-VP Request for Proposal Package (Part of Addendum 1).pdf (please login to view this document)

Request for Proposal Package (Part of Addendum 1)

176 KB

24-12-VP Attachment A - Vendor Performance Ref. Verification Survey Form.pdf (please login to view this document)

Attachment A - Vendor Performance Ref. Verification Survey Form

20 KB

24-12-VP Attachment B - E-Verify Compliance Verification Form.pdf (please login to view this document)

Attachment B - E-Verify Compliance Verification Form

23 KB

24-12-VP Attachment C - Background Check Affidavit.pdf (please login to view this document)

Attachment C - Background Check Affidavit

17 KB

24-12-VP Attachment D - Performance Bond.pdf (please login to view this document)

Attachment D - Performance Bond

31 KB

24-12-VP Attachment E - Statement of Compliance Byrd Anti-Lobbying.pdf (please login to view this document)

Attachment E - Statement of Compliance Byrd Anti-Lobbying

13 KB

24-12-VP Exhibit I - Qualifications, Requirements.pdf (please login to view this document)

Exhibit I - Qualifications, Requirements

74 KB

24-12-VP Exhibit II Proposal Response Requirements, Debris Removal (Part of Addendum 1).pdf (please login to view this document)

Exhibit II Proposal Response Requirements, Debris Removal (Part of Addendum 1)

87 KB

Bid Questions

Question	Please confirm Attachment C Background Check Affidavit is a post-award document.
Answer	Background check for all employees performing work on city property is to be submitted prior to begin work. However, background check of all Corporate officers listed on Sunbiz will be completed prior to award.
Submitted	4/5/2024 05:03:39 PM (ET)

Question	Please confirm Attachment D Performance Bond is a post-award document.
Answer	Yes
Submitted	4/5/2024 05:01:40 PM (ET)

Question	The Solicitation is asking for 4 references. May we submit more than 4 references?
Answer	You are free to submit more than 4 references.
Submitted	4/5/2024 11:20:35 AM (ET)

Question	The Solicitation is asking that Attachment D, Performance Bond, be included with the response. Performance bonds are typically submitted upon contract activation. Further, the performance bond attachment references a construction contract. Can the City confirm that Attachment D, Performance Bond, does not need to be included with Proposer’s response? Can the City confirm that a bid bond is not required?
Answer	Performance bond is being revised in Addendum #2.
Submitted	4/5/2024 11:20:24 AM (ET)

Question	The Solicitation is asking that Attachment C, Background Check Affidavit, be included with the response. However, #23 in the vendor portal indicates the following: Background Check Affidavit - Offeror affirms to conduct background checks in accordance to the City’s Background Check Affidavit (Attachment C) if awarded the contract. Since this is a standby contract and it is unknown which individuals and/or subcontractors would be deployed within the City of Deerfield Beach, can the City confirm that Attachment C “Background Check Affidavit” does not need to be included with Proposer’s response and will only need to be filled out upon receipt of a notice to proceed and that by checking yes in the City’s Procurement Portal will be suffice?
Answer	No, Background check is not needed to be submitted with responses. However, completed form is to be submitted for all employees performing work on city property prior to begin work.
Submitted	4/5/2024 11:20:07 AM (ET)

Question	The preferred response location of Exhibit I, Qualification Requirements, is not indicated in Exhibit A, Proposal Response Requirements. Does the City want Proposers to include this with the other forms identified under Section B of the proposal format?
Answer	Qualification requirements should be a separate document submitted with your proposal response.
Submitted	4/5/2024 11:19:00 AM (ET)

Question	Exhibit A, Proposal Response Requirements, states that Attachment E is the FHWA 1273 Compliance Form; however, the Attachment E available for download is a Byrd Anti-Lobbying Certification. Can the City clarify which form should be submitted by Proposers, and provide a copy of the FHWA 1273 Compliance Form if it was intended to be included with the solicitation?
Answer	Attachment E must be signed and returned. Corrections to Exhibit II Proposal Requirement are made under Addendum #2 being issued.
Submitted	4/5/2024 11:16:46 AM (ET)

Question	If Proposers are to adhere to the Response Attachments in the eProcurement portal, please note that Response Attachments, Question 7 (3) asks for Offeror’s Balance Sheet and Statement of Profit and Loss for the preceding two (2) calendar or fiscal years certified by either an appropriate Corporate Officer or an independent Certified Public Accountant. However, question 10 Financial Plan, Capital, and Capabilities asks: Submit financial audits and statements performed internally, or when available by an external auditor or accountant for the past two reporting years. The Solicitation document indicates that the City may request financial audits and statements. Can the City confirm what financial documents they specifically would like to review and under what section in the Portal? In addition, since financial documents are confidential under the Florida Statutes, how can we upload a redacted copy when the section only allows one document to be uploaded?
Answer	Additional and separate documents are able to be uploaded as an attachment. Please title your additional documents accordingly.
Submitted	4/5/2024 11:16:13 AM (ET)

Question	If Proposers are to adhere to the Response Attachments in the eProcurement portal, please note that Response Attachments, Question 7. Resources and Availability asks: This section shall clearly define the availability of the Offeror's managers and key personnel, as well as demonstrate the Offeror's financial capability. At a minimum, the Offeror shall provide the following: 1. Estimate of the Offeror's current workload and future commitments to other disaster monitoring contracts both in man-hours per year and as a percentage of total workload for all key project personnel. 2. List of all current contractual obligations within Florida for similar disaster monitoring services. Should this state disaster debris removal and not monitoring?
Answer	Thank you for that. Corrections in the response attachment tab notes are being made under Addendum#2.
Submitted	4/5/2024 11:15:56 AM (ET)

Question	If Proposers are to adhere to the Response Attachments in the eProcurement portal, please note that Response Attachments, Question 1. Experience and Qualifications, asks for a brief overview of the firm’s history and experience in debris monitoring. Should this state debris removal and not monitoring?
Answer	Thank you for that. Corrections in the response attachment tab notes are being made under Addendum#2.
Submitted	4/5/2024 11:15:39 AM (ET)

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Disaster Debris Removal and Management Services

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