26-096 Disaster Cleanup and Restoration Services

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238910 - Site Preparation Contractors 561720 - Janitorial Services 561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings 562910 - Remediation Services
Posted Date:	Aug 3, 2026
Due Date:	Sep 4, 2026
Solicitation No:	26-096
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	26-096
Bid Title:	26-096 Disaster Cleanup and Restoration Services
Category:	SCCMO Services
Status:	Open

Publication Date/Time:

8/3/2026 8:00 AM

Closing Date/Time:

9/4/2026 10:30 AM

Attachment Preview

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-096

For

Facilities Disaster Cleanup and Restoration

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Facilities Disaster Cleanup and Restoration.

The vendor must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “26-096 Disaster Cleanup and Restoration Services” with the date and time of the

bid opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street Room

541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 09/04/26 at 10:30 AM in Room 115 of the St. Charles County Administration

Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid and

click on “related documents”. No phone calls please. The time it takes for final bid results to be

made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-mail

(preferred), mail or fax to:

Lenore Moore

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-3870

lmoore@sccmo.org

For questions or inquiries concerning the specifications please contact:

Ron Joly, Maintenance Manager

St Charles County Government

Facilities Management Department

300 North Second St, Room 101

St. Charles, Missouri 63301

rjoly@sccmo.org

 The bid number and title shall be referenced on all correspondence.

 All questions must be received no later than 2:00 PM on 08/28/2026. Any question received

after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website.

http://www.sccmo.org/Bids.aspx Check this website frequently for updates and any addendum

that are issued.

26-096 Facilities Disaster Cleanup and Restoration

Page 2 of 37

Proposal Response from (please complete):

_______________________________________

Name of Company or Individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section titled

“Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING. Representative

shall include, but not be limited to, all elected and appointed officials, and employees of St.

Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids are final. No additions, deletions, corrections, or adjustments will be accepted after the time

of bid opening except by request of County.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales made

to St. Charles County and must be excluded.

 The contract, provided in Exhibit A, shall be effective for approximate twelve (12) months from the

date of execution.

 The County, with the consent of the vendor, shall have the option to renew said contract for two (2)

additional twelve (12) month periods at the same specifications and terms and conditions of any

contract that may be derived from this request for proposal.

 The electronic version of this bid/RFP is available upon request. The document was entered into

WORD for Microsoft Windows. The Purchasing Office does not guarantee the completeness and

accuracy of any information provided on the electronic version. Therefore, respondents are

cautioned that the hard copy of this bid/RFP on file in the Purchasing Office governs in the event of

a discrepancy between the information contained in or on the electronic version and that which is

on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this document.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must be

crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing the

bid.

 St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals will be

considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the names of

St. Charles County or any other public agency within St. Charles County Government for public

advertising unless express written permission is granted.

26-096 Facilities Disaster Cleanup and Restoration

Page 3 of 37

Proposal Response from (please complete):

_______________________________________

Name of Company or Individual

 All bidders must possess the necessary and appropriate business and/or professional licenses in

their field.

 The County will make its award to the lowest responsive, responsible bidder unless additional

criteria is established herein. When payments are to be made to the County, the County will award

based on payments unless these documents establish additional criteria. As used for this award,

“responsive” shall mean a bid that conforms in all respects with the terms and conditions of the

County’s requirements. As used for this award, “responsible” shall mean that the bidder has the

capability in all respects to perform fully the contract requirements, and the integrity and reliability

which will assure good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder qualifies

his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so states

and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement in the unit

and extension prices, the unit price shall govern.

MISSOURI PREVAILING HOURLY WAGE RATES:

The proposal for this Contract shall be based upon the required payment by the Bidder for wages

for each craft or type of workmen required to execute the Contract as determined by the

Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to

290.340, RSMo. For those projects with a total cost of more than $75,000.00, a schedule of such

prevailing hourly rate of wages as determined by the Department of Labor and Industrial Relations

of Missouri, pursuant to said statutory provisions and made a part of this Contract, Annual Wage

Order #33, as of May 28,2026.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to the

construction of public works for which either the engineer’s estimate of the bid accepted by the

County for the total project is in the amount of $75,000.00 or less. For any awarded bid in the

amount of $75,000.00 or less that becomes subject to a contract amendment that increases the

total project cost in excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply only to

that portion of the project that is in excess of $75,000.00.

INSURANCE:

The successful bidder must agree to provide and maintain during the life of the Contract the

insurance(s) listed below, in the minimum amounts specified, with an insurance company licensed

to do business in the State of Missouri. All policies must name the County as an additional insured

and provide for thirty (30) days written notice prior to any material changes or cancellation.

Successful bidder will be awarded contract once a Certificate of Insurance is provided.

a. Worker’s Compensation and Employer’s Liability: Statutory WC limits as required

by the Statutes of the State of Missouri, (or a qualified self-insurer) and Employers

Liability in an amount of no less than $1.0 million.

b. Automobile, General Liability and Property Damage: The Contractor shall maintain

the following minimum amounts of automobile, general liability, and property damage

insurance coverage during the life of the contract:

26-096 Facilities Disaster Cleanup and Restoration

Page 4 of 37

Proposal Response from (please complete):

_______________________________________

Name of Company or Individual

$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence

for automobile and general liability coverage; and property damage coverage of at least

$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable

alternative. Automobile coverage must include non-owned vehicles.

c. Additional Requirements: The Automobile & General Liabilities policies shall be

endorsed to include the County as an additional insured including the following

language: “Nothing in this endorsement shall serve to operate as a waiver of the

County’s Sovereign Immunity or broaden the liability of the County beyond the

provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri”.

Contractor shall provide 30 days advance written notice of any material change. A

Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

The required insurance shall be primary insurance with respect to any other insurance

or self-insurance programs maintained by the County. A Certificate of Insurance

evidencing the above coverage(s) together with a copy of the required endorsements

shall be provided to the County prior to the commencement of any work. It shall be the

Contractor’s responsibility to keep the respective insurance policies and coverages

current and in force for the life of the contract.

d. Subcontractor’s Coverage: It shall be the Contractor’s responsibility to ensure that all

subcontractor’s maintain the same coverages and limits as outlined herein.

BONDS:

Performance Bond - A 100% Performance and Payment Bond in favor of the County. The Security

Co. representing Contractor must be authorized to do business in the State of Missouri and be

approved by Owner. Performance and Payment bond will be required if project is $50,000.00 or

greater.

Open Records

Any and all information contained in or submitted with the bid becomes a public record subject to the

Missouri Sunshine Law. The County may include any information submitted with the bid or submitted

to the County during the award or review process in the County’s public records, public agendas, or

public meetings. If the bidder believes that any information contained in or submitted with the bid is

protected from disclosure by the Missouri Sunshine Law, the bidder must clearly identify what

information the bidder believes is so protected and must also clearly identify the legal basis therefor.

Simply marking a document with “confidential” or similar watermarks, notations, etc. shall not be

sufficient to prevent disclosure of submitted information.

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy

of such policy to your response as a point of information."

_____ "YES" our company has a veteran friendly employment policy.

_____ "NO" our company does not have a veteran friendly employment policy.

26-096 Facilities Disaster Cleanup and Restoration

Page 5 of 37

Proposal Response from (please complete):

_______________________________________

Name of Company or Individual

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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26-096 Disaster Cleanup and Restoration Services

Description

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