24-28 Diplomas and Related Items

Agency:	Edinburg Consolidated Independent School District
State:	Texas
Type of Government:	State & Local
NAICS Category:	334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
Posted Date:	Nov 10, 2023
Due Date:	Dec 13, 2023
Solicitation No:	24-28
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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UXNH( RC LISI)

EDINB1JRG CTSD

PURCHASING DEPARTMENT

411 N. 8 Ave., Edinburg, TX 78541

(956)289-2311 FX: (956) 383-7687

Request for

4 COMPETITIVE SEALED PROPOSALS

Tnis Propos& inclbdes the fo::o,irg forms:

• In:ent to Bd

• Vendor Check Jst

• Standard Terms & Conotions

• Felo’y Corvico” No,.r:catio

• Conflict of interest Questionnaire

• Certification of Interested Parties Example

• Deviation Form

• Authorization for W-9/Direct Deposit

• Special Terms & Conditions

• ATTACHMENT: Proposal Forms

CARMEN GONZALEZ, President

XAVIER SALINAS, Vice-President

LLJIS ALAMIA, Secretary

MLGJEL “MIKE” FARIAS, Member

LETTY FLORES, Member

LETICIA “LETTY” GARCIA, Member

DOMINGA”MINGK VELA, Member

V, 1)kth. Satóra4. Sfte4ctcsdest

NO: 24-28

TITLE: DIPLOMAS AND RELATED ITEMS

CLOSING TIMEIDATE:

C;osinc Time 3:00 P.M.

Cosing Date: December 13. 2023

BUYER:

Monica Rivera, Senior Buyer

Phone:956-289-2311, Ext.2137

Fax: 956-383-7687

Emaij: m.anzaIdua(ecisd.us

DELIVER BIDS TO:

Edinburg CISD

Office of the Purchasing Director

411 North 811) Aye, 2 Floor

Edinburg, TX 78541

Purchasing Director

ate

DATE WEBBED: November ¶5. 2023

Do not deliver Bds/CSPs/RFPs/RFQs to other ECJSD locations. All Sids/CSPsJRFPs(RFQ must be dehvered to the delivery address above on or

before (he Sids/CSPs/RFPIRFQs dos,rlg time/date. Purchasing will not be responsible for late submittals as Øer Board PoIic CH (LOCAL).

Vendor Certification

The ndersgnec by hisher sigr.att.re. reoroser.ts that be/she IS author zed to b:nc the bdder to fully coroly with the terrs

ana conaitors or :hs b:d, nc uding al forms and attachmerts nc uded herein, tor tie arrort(s) shown on the

accompanyng bid form(s), if acceoted witnin, sixty (63) caendar days a1ter aid openi’g Note: Bidder is strongly

encouraged to read the entire Solicitation prior to submitting. Failure to provide the above information in its entirety

may be grounds for disqualification of response.

Name

Teepbone 1-800-

Address:

City:

Fax:

State:

Zip:

Web Address:

Email:

(Signature of Person Authorized to Sign Bid)

Date:

Printed Name:____________________________

(Please print or type name above)

Title:

I can deliver in

days Early Payment Discount

% if Paid in

J Days, Net 30

CSP 24-28, DIPOLMAS AND RELATED ITEMS

INTENT TO BID

Fax, this page only, if scl:citaton was not faxec or e-maried directly to your company. AN other so;ictauon

documens must be encosed na sealed e9velope anD mailed to the Purchasing Department.

Tnis page is requirec ii sojcilajon was dowMoaded without receiving an invitation by the District. Please compFete

and fax to 956-383-7687 immediately in order to be added to the vendor list and receive addendums or updates

regarding this soricitation. It is the intent of the Purchasing Department to ensure that all interested vendors receive

addendums or updates, but it will be the vendor’s responsibility to check the Purchasing site periodicaFly. If there

are addendums posted on the site and your company has not been notified by fax or e-mail, it will be the vendor’s

responsibility to download from Purchasing site and make sure to include with their packet.

The Edinburg CSD Purchasing soflcitations and addendums are available on line atecisdus.

NAME:

TITLE:

ORGANIZATION:

STREET ADDRESS:

STREET ADDRESS 2:

CITY:

STATE:

ZIP CODE:

WORK PHONE:

FAX:

E-MAIL:______________________________________________________

WEB SITE:

EDINBURG CISD -2024

CSP 24-28, DIPOLMAS AND RELATED ITEMS

VENDOR CHECK LIST

1. Signed Standard Terms & Conditions

2. Signed Felony Conviction Notification

3. Signed Confhct of Interest Questionnaire

4. Signed Deviation Form

5. Read and understood Special Terms & Conditions

6. FilLed out Bid Form

7. Completed & submitted W9/Authorization for Direct Deposit Form

8. Signed CertWoation of Interested Parties (Form 1295)

9. Completed & signed Vendor Check List

Yes

I have read aU the specifications and general bid requirements and do hereby certify that all items submitted

meet all specifications, conditions, and instructions of said solicitation, and will follow District policy DBD (Local).

The signature below confirms that our company win enter into a binding contract with Edinburg CSD for item(s)

awarded to our company.

Company Name

Print/Type Signature Name

Authorized Signature

Date

Official Title

EDINBURG CISD -2024

CSP 24-28, DIPOLMAS AND RELATED ITEMS

STANDARD TERMS & CONDITIONS

(REVISED SEPTEMBER 2022)

PLEASE READ THE FOLLOWING CAREFULLY, AND RETURN THE SIGNATURE PAGE WITH YOUR BID OR PROPOSAL

The fovo*rg ten-s eric cord’icns a-s ‘eqL.reTefus hat are b’ndng L.’po he vercur avardec he prop3sal arc hey cornTurca:e tne Edinbjrg

Schoo’ stricCs exp’a’s n cega’d to the o:dders 3e’4oTance jr r’ecl.o’ , [i hod strtts urcbase.

Sailer of Package Goods: So or will pac:aoe gds fl accordance w11 good commercial practce. Each r’cping ccrla ner shaH

cleary ar, rmar.e9tIy packed as foi’ows

a SeUe”s name a’c ado-ess

b. Consignee’s name address and purchase order or purchase release number and the supply agreement number if applicable;

C. Con!arer r,jmter arlo o:al ‘umber c’ corita re’s e.g. box I c’4 boxes arc :he urnber oil-c :ontaVIer be&ing he Osekiro slp.

d. Se!e sha:l bea- cost of packaç’ng u’ess o:her*me orov’ced.

Goocs shall be s. taby pac’ed to sec’-e lowest ra”saoation costs arc to co’’o-r to reqemen!s o cor9rflor carte’s aC any

a3oiae spec’icat cris

f. Bve—’s ccnt or ‘u€rg sha. be frtal a’- car-c _sie on shio7-ents -o acconl3al ed by pac’cnc ists.

Shipment under Reservation Prol,ibited: Seiler is not autniorized to ship the goods under reserqation ano no tender of a bill of lading will

operate as a tender of goods

Title and Risk of Loss: The title and risk ol loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession

of the goods at the point or points of delivery.

Delivery Terms and TransportatIon Charges: FOB. Destination Freight Prepaid unless terms are specified otherwise in piopnsal:

No Placement of Detective Tender: Every tender or delivery of goods must fully comply with all provisions of this contract as to time of

delivery, quality and the like. If a tender is made which does not fully conform, his shall constitute a breach and Seller shall not have the

right to substitute a conforming tender provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer

of his intention to cure and may then make a conforming tender within the contract time but not afterward.

Place of Delivery: The place of delivery shall be that set forth on the purchase order. Any changethereto shall be effected by modification

as provided for in Clause 20. “Modjficatians” hereof. The terms of this agreement are “no arrival! no sale.”

Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices shall indicate the

purchase order number, shall be itemized and transportation charges, if any. shall be listed separately. A copy of the bill of lading, arid the

freight weight bill when applicable, should be attached to the invoice Marl to:

Edinburg Consolidated Independent School District

Attn.: Accounts Payable Department

Drawer 990

Edinburg. Texas 78540-0990

Payments: The payrert sna I rot be cue uti he above nst,jrels are sbn’Iec ate’ celivery. S.:plers shoud kee he Accounts

Payao!e Deaii’re’-t advsed of dianges in yos remittance addesses.

Taxes: Do not rc’uce rederal Exc.se State or City Sales Thx. Schoo 3 st’;ct shall furnsrt ax exrnption certifc.ate. if reoj ‘ed.

Gratuities: The Buyer -ray, Dy titen rot Ce to te

cancel this ccnt-act w !bo.: I ab ‘ty to Sc er fit is deterr-ined Dy Buyer Vat

cratj es, i’ ‘to fog-i of I. enerta’9men 9’tS Cr ohenMse were offered or given Dy the Se 1e. or any a-ger,t. a’ resresertawe of The Seer,

to any offcec or emaioyee o’ :r.e Sc”co! 9 s:r ct ;h a ,ew twar secjr no a ccot’act Cr secrc favoable reatn-e’t w h respect to the

awardVg a- arre”di-c or te Tek ng or rty de:err’nat.os Mt resoec: to the pertcrmrg of suc:’. a .zcnt-act in he evit tis contraci is

cancelco Dy Buyer pursuantto this provision, &syer gnaw oe entitled, in adoilion to any other rignts and remedies. lo recover r withhold the

amount of the cost incurred by Seller in providing such gratuities.

Special Tools and Test Equipment: Ifihe price stated on the face hereof includes the cost of anyspecial tooling or special lest equipment

fabricated or required by Seller br the purpose of filling this order, such special tooling equipment and any process sheets related thereto

shall become the property of the Buyer and to the extent feasible shall be identified by the SeHer as such,

Warranty Price: The price to be paid by the Buyer shall be that contained in Sellers proposal which Seller warrants to be no higher than

Sellers current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under

similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to

the Seller’s current prices on orders by others, or in the alternative, Buyer may cancel this contract without liability to Seller for breach or

Sellers actual expense. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this

contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bone fide employees of

bone tide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation

of this warranty, the Buyer shall have the Fight in addition to any other right or rights to cancel this contract without liability and to deduct

from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee.

EDINBURG CISO - 2024

CSP 24-28, DIPOLMAS AND RELATED ITEMS

13.

Warranty Products: Seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the

proposal invitation and to the sample(s) furnished by Seller! if any. In the event of a conflict between the specifications, drawings and

descriptions, the specifications shall govern. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render

this contract voidable at the option of the Buyer

14.

Safety Warranty: Seller warrants that the product sold to Buyer shall conform to the standards promulgated by he US. Departrrient of

Labor under the Occupational Safety and Health Act (OSHA) of 1970. In the event the product does not conform to OSHA standards.

Buyer may return the product for correction or replacement at the Seller’s expense. In the event Seller fails to make the appropriate

correction within 15 working days! correction made by Buyer will be at Sellers expense.

15.

Mc Warranty by Buyer against Infringements: As part or this contract for sale. SeUer agrees to ascertain whether goods manufactured

in azcocace w:’ I-e suet 9ca:,cns attac”ed o “s acreenenl wl cee r Sec tie rrnti. cia mu’ any 1r: Derson by way of ‘,‘ineerie’1

ke . Buyer rakes ‘o aranty ha: e urouct c,” f goods acco,c.rg to be specificat on Ii i,t give rse to such a cam and n ‘0

event sr.al BtNe’ ce ab:e to Sl’er for ncemn 9ca:iop n he e’jen: hat Seer

o the gr,urcs of r’ci-gment 0’ lhe :ce. 1’ Se Er

of me Dcnon tat an :‘h.’gei9e’:t or the ke Wi!’ rutt. he Sal e

notify Bi.’er ro m’s e’ec i w’rc .th n yjo weeks after re sign cc

of :his agreeneM. If Buyer does ‘ct rece:ve nonce arc s’jbsecuer.Vy he’d ate fflf the Vf’ite.melt or he Ike. Sale’ w:l ‘0 d Buyer

harmless if Se er ‘i good faith ascertains tnat zroducl’o of he gooss n trza’co wdri the s ticarS wIl ‘esu:! jr. V’rger.en: or

ne liKe h convact sa!. be njr a—d vo a except nat Buye w II pay Seier the -easonab e cost of h a search as to ‘‘fr 9e.m.e’:s.

Right of Inspection: Buye sa I have be rig to isped t’e s a: Ceive’y before accept rig hem

17.

Cancellation: Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any

of the terrs hereof ‘nc’udrg wa’ranl:es o’ Seller or 1 tne Se.;er cernes .so.veot or comaits acts o’ hanuolcy. Sdi r gn: ci ceIaton

is n add tioc to a7d rot i9 au of any other ‘eniec es which B’.qer ‘‘ay have ri law or ecuity.

Termination: re uerforrance of Fvork jider h’s order ‘ray be terminated 1 WS:e Cr in Dart by t’e B.ye’ in accordance w,tn t”is

prov’.s on. rern’natio’ Of ?QO’K there .ncer st-al: be effected oy the cel’verv tc l’s SeVer 0 a Not Ce ci icr’- i-ia:Io sues fy.r12 he exte’:

to wh:d’i ue’s-ma’ce o1 woric uder he u-car is tc’ir.rated and the date

wf di suc ;errinaaon becom a”ec:ivc Scn r ght O

termir’.arn s in adtor, to ard no’ i c. ul rich!s of Buyer set ‘ortb i’ Cause 15. iere:n.

Force Majeure: !by reasor of Force ‘ae’e either paly rereto shat te-e--da-ec unable wrsly or :,- ad to ca’y cut ta ooliatiors

under t.s Agreerent tren sucr party shalt g.e rtcI.ce ace fu,, paricars o Forte Meejre ic wnhng to the other parij within a reasonabe

time after occurrence of the event or cause relied upon, and the obligation of the party Qivirig such notice, so far as it is affected by such

Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer

period, and such party shall endeavor to emove or overcome such inability with all reasonable dispatch. The term Force Majeure as

employed herein, shall mean acts of God, strikes, lockouts, Dr other industrial disturbances, act of public enemy, orders of any kind of

government of the United Slates or Ihe Stale of Texas or any civil or military authority; insurrections, riots; epidemics; landslides; land

sinkage; lighting; earthquake; fires; hurricanes, storms; floods; washouts; droughts; arrests; restraint of government and people; civil

disturbances; explosions, breakage or accidents to machinery, pipelines or canals, or other causes not reasonably within the control of the

party claiming such inabity. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of

the party having the difficulty, and that the above requirement that any Force Majaure shall be remedied with all reasonable dispatch shall

not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is

unfavorable in the judgment of the party having the difficulty.

20.

Assignment Delegation: No righter interest in this contract shall be assigned or delegation of any obligation made by Seller without the

written permission of the Buyer. Any attempted assignment or delegation by Seller shari be wholly void and totally ineffective for all purposes

unless made in conformity with this paragraph.

21.

Waiver: No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the

claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved.

22.

Modifications: This contract can be modified or rescinded only by a writing signed by both parties to the contractor their duly authorized

agents.

23.

Interpretation Parole Evidenco: This writing is intended by the parties as a final expression of their agreement and is intended also as a

complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of the

trade shall be relevant to supplement or explain any term used in this agreement. Acceptance or acquiescence in a course of performance

rendered under this agreement shall not be relevant to determine the meaning of this agreement even though the accepting or acquiescing

party has knowedge of the performance and opportunity for obection Whenever a term defined by the Uniform Commercial Code is used

in this agreement, the definition contained in the Code is to control

24.

Applicable Law: This agreement shall be governed by the Uniform Commercial Code, Wherever the term “Uniform Commercial Code”

is used. .t sha I e construed as n-.ea’irg the J’.’orm Commercial Once as a&zpted i’ the State ci Texas effective arc in rorce on he date

of p.s acreertent.

25.

Advertising: Selier shl ‘ut advetise or puD1is. .ie:..jt Buyer’s pri& conseel. !‘e fad trat Buyer ras e’ie’ed ito this cDfltact except

me to me ex:e’: necessay to cor-vt w•th proper ‘euess o’ in’urmatisn ‘roTh an autuzec rezresenta:ve of

federal. slate o eta

Ove r rnerit

Right to Assurance VVhe—ever cne ur.y 0 mis contact in ococ ‘sEth has reason to questioi tne otner parly’s nt’t to perfoin heisne

nay cemaj- that t’e otrier party ge wnt:e’ assurance ot hsfbers Dsress r.t.t to oerforrr,. I’ he ever: :nat a cemaic is me aid rio

assurance ;s given wthn tie (5) days. tne cemandnlg pary may treat tr,is fa,,ure as ar anticipatory repyciation of the contract

EDINBURG CISD -2024

24-28 Diplomas and Related Items

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