Diplomas and Commemorative Items

Agency: Volusia County School Board Purchasing
State: Florida
Type of Government: State & Local
NAICS Category:
  • 541890 - Other Services Related to Advertising
Posted Date: Oct 31, 2025
Due Date: Dec 3, 2025
Solicitation No: ITB-2025-7045-AA
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Main

Agency
Volusia County School Board Procurement
Status
Active
Fiscal Year
2026
Primary Contact
Adriana Abella
Title
Diplomas and Commemorative Items
Secondary Contact
Jennifer Deveaux
Number
ITB-2025-7045-AA
Tertiary Contact
Enid Kunce
Type
Invitation to Bid
Department
Districtwide
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
Yes
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The intent of this Invitation to Bid (ITB) is to establish firm-fixed pricing for diplomas and commemorative items on behalf of the School Board of Volusia County, Florida.
The successful Bidder(s) shall be responsible for providing all Printed Diplomas/Certifications of Completion and Optional Commemorative items, Diploma Covers, Rings, Cap and Gowns, Tassels, Honor Cords, Invitations, and Thank You Cards as per the specifications listed at the firm-fixed price specified herein during the term of the agreement by the District. The District’s Class of 2025 included approximately 4,370 students.
Dates(All times are listed as EST )

Broadcast Date
10/31/2025 7:00 PM EST
Question End Date
11/12/2025 3:00 PM EST
Due Date
12/3/2025 2:00 PM EST
Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 3
Type Name Description File Type
Invitation for Bid ITB-2025-7045-AA Diplomas and Commemorative Items.pdf ITB-2025-7045-AA Diplomas and Commemorative Items PDF
Invitation for Bid Attachment R - Price Schedule Submittal Form.xlsx Attachment R - Price Schedule Submittal Form Excel
Invitation for Bid Exhibit “A” Standard Diplomas and Certificates of Completion District Samples.pdf Exhibit “A” Standard Diplomas and Certificates of Completion (District Samples) PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
ITB Response
Shipping
FOB Destination
Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
Yes
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 0
Question Date Asked Answer Date Answered
Commodity Codes

Total: 6
Code Description
[201-67] Robes, Caps, and Gowns (Choir and Graduation Types)
[983-64] Robes, Caps, and Gowns (Choir and Graduation), Rental or Lease
[966-28] Engraved and Embossed Awards, Bonds, Certificates, Diplomas, Stationery, etc.
[350-20] Flag Accessories: Belts, Brackets, Covers, Crosses, Eagles, Holders, Sockets, Spears, Staffs, Stands, and Tassels
[450-24] Cords and Ropes Including Accessories: Cotton, Manila, Nylon, Sisal, etc.
[195-33] Jewelry, Fine
Publications

Total: 0
Publication Date
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.