Digitization of Microfilm Records at TSTC

292

Posted

Catherine Lopez

(254) 867-3734

solicitations@tstc.edu

6/11/2025

2:00 PM

719

21+ Days for Solicitation Notice

5/20/2025

5/20/2025 3:23 pm

91568-Microfiche/Microfilming Services;
92021-*Data Entry Services;
92024-*Data Conversion Services;
92034-*Media Conversion Services;
92038-*Optical Scanning Services;
95882-*Records Management Services (Including Document Management Services Which Also Includes Technology Integration);

Texas State Technical College (TSTC) is seeking a qualified supplier to provide comprehensive services for
the digitization of approximately 2,176 rolls of 16mm microfilm. This initiative is part of a long-term
institutional goal to modernize record storage, improve accessibility, and ensure long-term preservation
of vital documents. The digitization process must produce high-resolution, text-searchable PDF files with
clearly indexed metadata, securely stored and returned on portable media.

The supplier shall provide end-to-end digitization services, including but not limited to secure
transportation, scanning, OCR processing, indexing, file organization, secure delivery, and optional
destruction of original microfilm rolls. The project must be performed in accordance with industry best
practices for archival imaging and digital conversion of legacy media.