Digital Copier Printer Lease-Maintenance
| Agency: | WSU Campus of Applied Sciences and Technology |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 26, 2026 |
| Due Date: | Jun 10, 2026 |
| Solicitation No: | 2026-06 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Open Date | Close Date | RFP Number | Description | Department | Attachments and/or Amendments | |
| 05/26/26 | 06/10/26 | 2026-06 |
Digital Copier Printer Lease-Maintenance |
I.T. | Exhibit 1 |
Attachment Preview
RFP# 2026-06
Page |1
Request for Proposal/Quote
“Notice to Proposers”
Digital Copier-Printer Lease and Maintenance
RFP Number:
Date Posted:
Closing Date:
Email Address:
Website:
2026-06
05/26/2026
06/10/2026
purchasing@wsutech.edu
https://wsutech.edu/purchasing/
Project Name:
Digital Copier-Printer Lease and Maintenance
Purpose of Purchase: WSU Tech is requesting bids to lease multiple Copier-Printers across multiple locations
and future locations.
Agency:
WSU Campus of Applied Sciences and Technology (WSU Tech)
4004 North Webb Road, Gateway Bldg., Wichita, KS 67226
Guarantee:
No Monetary Guarantee Required
Scope Summary:
The successful vendor will furnish, install, service and maintain the Multi Functional
Device (MFD) requirements outlined in this RFP. All pricing will be based on a FIVE (5)
year lease. With the option of TWO (2) one year options to renew. Lease to start
7/1/26. Lease Bidders must be either an Original Equipment Manufacturer (OEM) or
an Authorized Dealer partnering with a Multifunction Copier OEM. Will need to
include a provision to add a yet to be determined number of printers for future
locations during the term of the contract.
READ THIS REQUEST CAREFULLY
From this point forward, all Contractors and Vendors shall be referred to as “Contractor”. Failure to abide by
all the conditions of this Request may result in the rejection of your proposal/quote. Inquiries about this
Request should indicate the RFP number and title and be directed to the Purchasing Coordinator via email
address above.
This notice to Contractors is intended to be used in conjunction with the Request for Proposal and all terms
and conditions.
RFP# 2026-06
Page |2
Solicitation Reference Number: The above number has been assigned to this Solicitation and MUST be shown
on all correspondence or other documents associated with this Solicitation and MUST be referred to in all
verbal communications. All inquiries, written or verbal, shall be directed to the Purchasing Coordinator via
email address above.
Failure to notify the Purchasing Coordinator of any conflicts or ambiguities in this Solicitation for Proposal may
result in items being resolved in the best interest of WSU Tech. Any modification to this Request shall be
made in writing by addendum and mailed to all bidders who received the original request. Only written
communications are binding.
Sales Tax Determination: This Project has been determined by the Kansas Department of Revenue to be
exempt from Kansas Sales Tax(es). The cost of said tax must be EXCLUDED FROM all Proposals and Contract
prices. Sales tax includes all applicable state, county and city sales tax. If needed, WSU Tech will provide the
Contractor with a tax exemption number for their use.
Contact: All communications and for technical information regarding the RFP specified in this solicitation and
to arrange for a site visit, contact:
purchasing@wsutech.edu
Any correspondence by potential bidders, with WSU Tech, must be documented in writing and submitted to
the Purchasing Coordinator, to be considered for any possible addenda, and/or in the evaluation of the
proposal/quote. Any change in specifications shall be documented by the Purchasing Coordinator and will
be issued by written addendum.
This Request for Proposal (RFP) does not obligate WSU Tech to award a contract or complete the proposed
project and each reserves the right to cancel this RFP if it is in its best interest. Proposals must be clear and
concise. Proposals that are difficult to follow or that do not conform to the RFP format or binding
specifications may be rejected. Responding Vendors must include the required information called for in this
RFP. WSU Tech reserves the right to reject a proposal if required information is not provided or is not
organized as directed.
WSU Tech also reserves the right to waive minor informalities and reserves the right to:
1. Reject any and all proposals received in response to this RFP.
2. Select a proposal for contract negotiation other than the one with the lowest cost.
RFP# 2026-06
Page |3
3. Negotiate any aspect of the proposal with any Vendor.
4. Terminate negotiations and select the next most responsive Vendor for contract negotiations.
5. Terminate negotiations and prepare and release a new RFP.
6. Terminate negotiations and take such action as deemed appropriate.
Any decision to cancel or reject any and all proposals is in WSU Tech’s sole discretion. WSU Tech also reserves
the right to change the evaluation criteria or any other provision in this RFP by posting notice of the change(s)
on the Purchasing section of WSU Tech’s webpage. Vendors should check the site daily for updates (e.g.
amendments, responses to questions) and are expected to review information on the site carefully before
submitting a final proposal. Such changes or updates above constitutes written notice to each Vendor.
Proposal Content and Specifications
RFP# 2026-06
Page |4
Please review attachment for specifications
RFP# 2026-06
Page |5
Duration of Offer
All proposal responses must indicate they are valid for a minimum of one hundred eighty (180) calendar days
from the date of the proposal closing unless extended by mutual written agreement of both parties. Prices
and terms of the proposal as stated must be valid for the length of the resulting contract.
RFP Terms and Conditions
This RFP includes and incorporates the Contract Provisions form. Contractors should be aware that these
terms and conditions in preparing responses to this RFP. Much of the language reflected in any resulting
contract with WSU Tech is required by statute. If you take exception to any of the language in the terms and
conditions, you must indicate those exceptions in your response to the RFP; certain exceptions may result in
your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your
response to the RFP will be available for discussion or negotiation.
Proposal / Delivery Form
Lump Sum Contract Proposal for: $ _________________________ DATE: ________________
Proposer: ________________________________
ADDRESS: __________________________________________
Base Bid: In compliance with the Instructions to Proposers and subject to all conditions thereof, the
undersigned hereby proposes to furnish all material and equipment and to perform all labor for and incidental
to the entire Work for the Project, all in accordance with the Drawings, Specifications and Contract
Documents.
WSU TECH IS TAX EXEMPT BY STATE STATUTE. THE SUCCESSFUL CCONTRACTOR WILL BE RESPONSIBLE FOR
ANY AND ALL STATE AND LOCAL TAXES AND WILL NOT PASS SUCH ONTO WSU TECH.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
Open Date Close Date RFP Number Description Department Attachments and/or Amendments 05/26/26 06/10/26
WSU Campus of Applied Sciences and Technology
Bid Due: 6/10/2026
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State Government of Kansas
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State Government of Kansas
Bid Due: 6/16/2026