Diesel Fuel

State of Delaware
Diesel Fuel
Invitation to Bid
Contract Number 2609
April 21st 2026
- Deadline to Respond -
THURSDAY 5/14/2026
3:00pm (Local Time)
ITB V020426DAC
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CONTRACT NUMBER 2609
ALL BIDDERS:
The enclosed packet contains an "INVITATION TO BID" for 2609. The invitation consists of the following:
I. DEFINITIONS and GENERAL PROVISIONS
A - GENERAL PROVISIONS
B - AWARD AND EXECUTION OF CONTRACT
C - GENERAL AUTHORITY
D - EQUAL OPPORTUNITY
II. SPECIAL PROVISIONS
III. TECHNICAL SPECIFICATIONS
IV. BID QUOTATION REPLY SECTION
SAMPLE REPORTS
1 - MONTHLY USAGE REPORT SAMPLE
2 - SUBCONTRACTING (2ND TIER) QUARTERLY REPORTING SAMPLE
ATTACHMENTS
A - BID REPLY REQUIREMENTS
B - NO BID REPLY FORM
C - NON-COLLUSION STATEMENT AND ACCEPTANCE
D - SUBCONTRACTOR INFORMATION FORM
E - BUSINESS REFERENCES
F - ITB EXCEPTIONS
G - CONFIDENTIAL AND PROPRIETARY INFORMATION
H - OFFICE OF SUPPLIER DIVERSITY (OSD) APPLICATION
I - PERFORMANCE BOND
J - BID BOND
APPENDIX A -Scope
APPENDIX B - Pricing Sheet
Both appendixes are made part of this solicitation and are available for download at the following site:
https://bids.delaware.gov/
In order for your bid to be considered, the bid quotation reply section shall be executed completely and correctly and
returned in a sealed envelope clearly displaying the contract number, by THURSDAY 5/14/2026 at 3:00pm (Local
Time).
Bids shall be submitted to:
STATE OF DELAWARE
New Castle County Vo-Tech School District
1417 Newport Road
Wilmington, DE 19804
Please review and follow the information and instructions contained in the general and special provisions section
of the invitation. Should you need additional information, please contact Sean Sokolowski
sean.sokolowski@nccvt.k12.de.us.
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New Castle County Vo-Tech School District
I. DEFINITIONS AND GENERAL PROVISIONS
The attached Definitions and General Provisions apply to all contracts and are part of each invitation to bid. The
requirement to furnish a bid bond and performance bond is applicable unless waived in the Special Provisions.
Should the General Provisions conflict with the Special Provisions, the Special Provisions shall prevail. Bidders or
their authorized representatives are required to fully acquaint themselves as to State procurement laws and
regulations prior to submitting bid.
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STATE OF DELAWARE
New Castle County Vo-Tech School District
DEFINITIONS
Whenever the following terms are used, their intent and meaning shall be interpreted as follows:
STATE: The State of Delaware
AGENCY: State Agency as noted on cover sheet.
BID: The offer of the bidder submitted on the approved form and setting forth the bidder's prices for performing the
work or supplying the material or equipment described in the specifications.
BIDDER OR VENDOR: Any individual, firm, or corporation formally submitting a Bid for the material or work
contemplated, acting directly or through a duly authorized representative.
BIDDER'S DEPOSIT: The security designated in the Bid to be furnished by the bidder as a guaranty of good faith
to enter into a contract with the Agency if the work to be performed or the material or equipment to be furnished is
awarded to the bidder.
BID INVITATION: The "bid invitation" or "invitation to bid" is a packet of material sent to vendors and consists of
General Provisions, Special Provisions, specifications, and enclosures.
BOND: The approved form of security furnished by the Vendors and its surety as a guaranty of good faith on the
part of the Vendor to execute the work in accordance with the terms of the contract.
CONTRACT: The written agreement covering the furnishing and delivery of material or work to be performed.
CONTRACTOR: Any individual, firm, or corporation with whom a contract is made by the Agency.
DESIGNATED OFFICIAL: The agent authorized to act for the Agency.
GENERAL PROVISIONS: General Provisions are instructions pertaining to contracts in general. They contain, in
summary, requirements of laws of the State, policies of the Agency, and instructions to vendors.
ITB: Invitation to Bid.
LOCAL TIME: Eastern Standard Time/Eastern Daylight Time
SPECIAL PROVISIONS: Special Provisions are specific conditions or requirements peculiar to the contract under
consideration and are supplemental to the General Provisions. Should the Special Provisions conflict with the
General Provisions, the Special Provisions shall prevail.
SURETY: The corporate body which is bound with and for the contract, or which is liable, and which engages to be
responsible for the contractor's payments of all debts pertaining to and for its acceptable performance of the work
for which it has contracted.
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STATE OF DELAWARE
New Castle County Vo-Tech School District
SECTION A - GENERAL PROVISIONS
1. BID INVITATION
See "Definitions".
2. BID FORMS
The invitation to bid shall contain pre-printed forms for use by the vendor in submitting its bid. The forms shall
contain basic information such as description of the item and the estimated quantities and shall have blank
spaces for use by the vendor for entering information such as unit bid price, total bid price, etc.
3. INTERPRETATION OF ESTIMATES
The attention of bidders is called to the fact that, unless stated otherwise, any quantities given in the Bid form
are to be considered to be approximate only and are given as a basis for the comparison of bids. The Agency
may increase or decrease the amount of any item as may be deemed necessary or expedient, during the period
of the contract.
An increase or decrease in the quantity for any item is not sufficient ground for an increase or decrease in the
unit price.
4. SILENCE OF SPECIFICATIONS
The apparent silence of the specifications as to any detail, or the apparent omission from it of detailed description
concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only
material and workmanship of the first quality are to be used. Proof of specifications compliance will be the
responsibility of the vendor.
5. EXAMINATION OF SPECIFICATIONS AND PROVISIONS
The bidder shall examine carefully the Bid and the contract forms for the material contemplated. The bidder
shall investigate and satisfy itself as to the conditions to be encountered, quality and quantities of the material to
be furnished, and the requirements of the Special Provisions and the contract. The submission of a Bid shall be
conclusive evidence that the bidder has made examination of the aforementioned conditions.
6. KEY ITB DATES/MILESTONES
The following dates and milestones apply to this ITB and subsequent contract award. Vendors are advised that
these dates and milestones are not absolute and may change due to unplanned events during the bid Bid and
award process.
Activity Due Date
ITB Availability to Vendors 4/21/2026
Written Questions Due No Later Than (NLT) 4/28/2026
Written Answers Due/Posted to Website NLT 4/30/2026
Bids Due NLT Thursday 5/14/2026 3:00pm local time
Public Bid Opening 3:00pm local time
Contract Award Will occur within 30 days of bid
opening
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STATE OF DELAWARE
New Castle County Vo-Tech School District
7. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have in
formulating your response to this Invitation to Bid.
All questions with regard to the interpretation of this Invitation must be received in writing by 4/28/2026. All
questions will be answered in writing by 4/30/2026 and posted on https://bids.delaware.gov/ website. All
questions must make specific reference to the section(s) and page numbers from this Invitation to Bid where
applicable. Oral explanations or instructions will not be binding.
8. PREPARATION OF BID
a. The bidder's Bid shall be written in ink or typewritten on the form provided.
b. If items are listed with a zero quantity, bidder shall state unit price ONLY (intended for open end purchases
where estimated requirements are not known). The Bid shall show a total bid price for each item bid and
the total bid price of the Bid excluding zero quantity items.
9. PRICES QUOTED
The prices quoted are those for which the material will be furnished F.O.B. Ordering Agency and include all
charges that may be imposed during the period of the contract.
All prices must be quoted in U.S. Dollars.
10. DISCOUNT
No qualifying letter or statements in or attached to the Bid, or separate discounts will be considered in
determining the low bid except as may be otherwise herein noted. Cash or separate discounts should be
computed and incorporated into unit bid price(s).
11. SAMPLES OR BROCHURES
Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to permit
the Agency to compare and determine if the item offered complies with the intent of the specifications.
12. BID GUARANTY; BID BOND
Unless Bid Bond has been waived as noted in the Special Provisions, each bidder shall submit with its
Bid a guaranty in sum equal to at least 10% of the total value of its bid, according to Delaware Code Title 29,
Section 6927(a).
Each vendor shall furnish a bond to the State of Delaware for the benefit of NCCVT
in the amount equal to 10% of the respective bid value. The bond shall be drawn upon an insurance or
bonding company authorized to do business in the State of Delaware. A certified check made out to the State
of Delaware, NCCVT in an amount equal to 10% of the respective proposed value may be submitted in
lieu of a Bid bond.
13. ITB DESIGNATED CONTACT
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STATE OF DELAWARE
New Castle County Vo-Tech School District
All requests, questions, or other communications about this ITB shall be made in writing to the State of
Delaware. Address all communications to the person listed below; communications made to other State of
Delaware personnel or attempting to ask questions by phone or in person will not be allowed or recognized
as valid and may disqualify the vendor. Vendors should rely only on written statements issued by the RFP
designated contact.
Sean Sokolowski
New Castle County Vo-Tech School District
1417 Newport Road
Wilmington, DE 19804
Sean.sokolowski@nccvt.k12.de.us
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also be
used.
14. DELIVERY OF BIDS
Bids shall be delivered in sealed envelopes and shall bear on the outside the name and address of the bidder
as well as the designation of the contract. Bids forwarded by U.S. Mail shall be sent first class to the address
listed below. Bids forwarded by delivery service other than the U.S. Mail or hand delivered must be delivered to
the address listed below. All bids must clearly display the bid number on the envelope.
STATE OF DELAWARE
New Castle County Vo-Tech School District
1417 Newport Road;
Wilmington, DE 19804
All Bids will be accepted at the time and place set in the advertisement. Bidder bears the risk of delays in delivery
and any costs for returned Bids. Bids received after the time set for public opening will be returned unopened.
15. WITHDRAWAL OF BIDS
A bidder may withdraw its Bid unopened after it has been deposited, if such a request is made prior to the time
set for the opening of the Bid.
16. PUBLIC OPENING OF BIDS
The bids shall be publicly opened at the time and place specified by the Agency. Bidders or their authorized
representatives are invited to be present.
17. PUBLIC INSPECTION OF BIDS
If the bidder designates a portion of its bid as confidential, it shall isolate and identify in writing the confidential
portions. The bidder shall include with this designation a statement that explains and supports the firm's claim
that the bid items identified as confidential contain trade secrets or other proprietary data.
18. DISQUALIFICATION OF BIDDERS
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STATE OF DELAWARE
New Castle County Vo-Tech School District
Any one or more of the following causes may be considered as sufficient for the disqualification of a bidder and
the rejection of its Bid or Bids:
a. More than one Bid for the same contract from an individual, firm, or corporation under the same or different
names.
b. Evidence of collusion among bidders.
c. Unsatisfactory performance record as evidenced by past experience.
d. Any suspension or debarment of the parent company, subsidiary or individual involved with the vendor by
federal, any state or any local governments within the last five (5) years.
e. If the unit prices are obviously unbalanced either in excess or below reasonable cost analysis values.
f. If there are any unauthorized additions, interlineations, conditional or alternate bids or irregularities of any
kind which may tend to make the Bid incomplete, indefinite, or ambiguous as to its meaning.
g. Non-attendance of mandatory pre-bid meetings may be cause of disqualification.
19. ADDENDA TO THE INVITATION TO BID (ITB)
If it becomes necessary to revise any part of this ITB, revisions will be posted at https://bids.delaware.gov/ .
By submitting an offer to the State, vendors have acknowledged receipt, understanding and commitment to
comply with all materials, revisions, and addenda related to the Invitation to Bid.
20. LOBBYING AND GRATUITIES
Lobbying or providing gratuities shall be strictly prohibited. Vendors found to be lobbying, providing gratuities
to, or in any way attempting to influence a State of Delaware employee or agent of the State of Delaware
concerning this ITB or the award of a contract resulting from this ITB shall have their Bid immediately rejected
and shall be barred from further participation in this ITB.
The selected vendor will warrant that no person or selling agency has been employed or retained to solicit or
secure a contract resulting from this ITB upon agreement or understanding for a commission, or a percentage,
brokerage, or contingent fee. For breach or violation of this warranty, the State of Delaware shall have the right
to annul any contract resulting from this ITB without liability or at its discretion deduct from the contract price or
otherwise recover the full amount of such commission, percentage, brokerage or contingent fee.
All contact with State of Delaware employees, contractors or agents of the State of Delaware concerning this
ITB shall be conducted in strict accordance with the manner, forum and conditions set forth in this ITB.
21. SOLICITATION OF STATE EMPLOYEES
Until contract award, vendors shall not, directly, or indirectly, solicit any employee of the State of Delaware to
leave the State of Delaware's employ in order to accept employment with the vendor, its affiliates, actual or
prospective contractors, or any person acting in concert with vendor, without prior written approval of the State
of Delaware's contracting officer. Solicitation of State of Delaware employees by a vendor may result in rejection
of the vendor's Bid.
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STATE OF DELAWARE
New Castle County Vo-Tech School District
This paragraph does not prevent the employment by a vendor of a State of Delaware employee who has initiated
contact with the vendor. However, State of Delaware employees may be legally prohibited from accepting
employment with the contractor or subcontractor under certain circumstances. Vendors may not knowingly
employ a person who cannot legally accept employment under state or federal law. If a vendor discovers that
they have done so, they must terminate that employment immediately.
22. INDEPENDENT CONTRACTORS
The parties to the contract shall be independent contractors to one another, and nothing herein shall be deemed
to cause this agreement to create an agency, partnership, joint venture or employment relationship between
parties. Each party shall be responsible for compliance with all applicable workers compensation,
unemployment, disability insurance, social security withholding and all other similar matters. Neither party shall
be liable for any debts, accounts, obligations, or other liability whatsoever of the other party or any other
obligation of the other party to pay on the behalf of its employees or to withhold from any compensation paid to
such employees any social benefits, workers compensation insurance premiums or any income or other similar
taxes.
It may be at the State of Delaware's discretion as to the location of work for the contractual support personnel
during the project period.
23. TEMPORARY PERSONNEL ARE NOT STATE EMPLOYEES UNLESS AND UNTIL THEY ARE
DIRECTLY HIRED
Vendor agrees that any individual or group of temporary staff person(s) provided to the State of Delaware
pursuant to this Solicitation shall remain the employee(s) of Vendor for all purposes including any required
compliance with the Affordable Care Act by the Vendor. Vendor agrees that it shall not allege, argue, or take
any position that individual temporary staff person(s) provided to the State pursuant to this Solicitation must be
provided any benefits, including any healthcare benefits by the State of Delaware and Vendor agrees to assume
the total and complete responsibility for the provision of any healthcare benefits required by the Affordable Care
Act to aforesaid individual temporary staff person(s). In the event that the Internal Revenue Service, or any
other third-party governmental entity determines that the State of Delaware is a dual employer, or the sole
employer of any individual temporary staff person(s) provided to the State of Delaware pursuant to this
Solicitation, Vendor agrees to hold harmless, indemnify, and defend the State to the maximum extent of any
liability to the State arising out of such determinations.
Notwithstanding the content of the preceding paragraph, should the State of Delaware subsequently directly hire
any individual temporary staff employee(s) provided pursuant to this Solicitation, the obligations to hold
harmless, indemnify, and defend the State of Delaware shall cease and terminate for the period following the
date of hire. Nothing herein shall be deemed to terminate the Vendor's obligation to hold harmless, indemnify,
and defend the State of Delaware for any liability that arises out of compliance with the ACA prior to the date of
hire by the State of Delaware. Vendor will waive any separation fee provided an employee works for both the
vendor and hiring agency, continuously, for a three (3) month period and is provided thirty (30) days written
notice of intent to hire from the agency. Notice can be issued at second month if it is the State's intention to hire.
24. WORK PERFORMED IN A STATE BUILDING
Awarded Vendor(s) who have any employees carrying out any work related to the awarded contract at a
State facility shall have those employees comply with any health mandate or policy issued by the State
related to a pandemic or other State of Emergency issued by any State authority during the term of the
awarded contract, including those that apply directly to State employees.
SECTION B - AWARD AND EXECUTION OF CONTRACT
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STATE OF DELAWARE
New Castle County Vo-Tech School District
1. CONSIDERATION OF BIDS
a. After the Bids have been opened, the bids will be tabulated, and the results will be made available to the
public. Tabulations of the bids will be based on the correct summation of items at the unit price bid.
b. The right is reserved to waive technicalities, to reject any or all bids, or any portion thereof, to advertise for
new Bids, to proceed to do the work otherwise, or to abandon the work, if in the judgment of the Agency or
its agent, the best interest of the State will be promoted thereby.
2. MATERIAL GUARANTY
Before any contract is awarded, the successful bidder may be required to furnish a complete statement of the
origin, composition and manufacture of any or all of the material to be used in the contract together with such
samples as may be requested for the purpose of testing.
3. CONTRACT AWARD
Within thirty days from the date of opening Bids, the contract will be awarded or the Bids rejected.
4. EXECUTION OF CONTRACT
The bidder to whom the award is made shall execute a formal contract and bond within twenty days after date
of official notice of the award of the contract.
If the successful bidder fails to execute the required contract and performance bond, as aforesaid, within twenty
days after the date of official notice of the award of the contract, its Bid guaranty shall immediately become
forfeited as liquidated damages. Award will then be made to the next lowest qualified bidder of the work or re-
advertised, as the Agency may decide.
5. REQUIREMENT OF CONTRACT PERFORMANCE BOND
Unless Performance Bond has been waived as noted in the Special Provisions, successful bidders shall
furnish a Performance Bond simultaneously with the execution of the formal contract, to the State of Delaware
for the benefit of the Agency with surety in the amount of 100% of the total contract award or as otherwise
provided in the Special Provisions. Said bonds shall be conditioned upon the faithful performance of the contract.
Performance Bonds are not required at the time of bid submission.
The bond forms shall be provided by the Agency and the surety shall be acceptable to the Agency.
6. WARRANTY
The successful bidder(s) shall be required to extend any policy guarantee usually offered to the general public,
FEDERAL, STATE, COUNTY, or MUNICIPAL governments, on material in this contract against defective
material, workmanship, and performance.
7. THE CONTRACT(S)
The contract(s) with the successful bidder(s) will be executed with the New Castle County Vo-Tech School
District.
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