Diabetes Testing Meter, Testing Strips, Control Solution, and Safety Lancets

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541380 - Testing Laboratories
Posted Date: Dec 20, 2024
Due Date: Jan 17, 2025
Solicitation No: SRC0000024021
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Solicitation ID: SRC0000024021
Solicitation Name: Diabetes Testing Meter, Testing Strips, Control Solution, and Safety Lancets
Original Begin Date: 12/20/2024 12:00:00 AM
Begin Date: 12/20/2024 12:00:00 AM
End Date: 1/17/2025 1:00:00 PM
Inquiry End Date: 1/10/2025 8:00:00 AM
Commodity: Glucose test monitor or meter accessories
MBE Set Aside: MBE Set Aside
Agency: DAS-Administrative Services
Solicitation Status: Open for Bidding
Solicitation Type: Invitation To Bid (ITB)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000024021
Solicitation Name
Diabetes Testing Meter, Testing Strips, Control Solution, and Safety Lancets
RFx Type
Invitation To Bid (ITB)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
12/20/2024 12:00:00 AM (EST)
Amendment?
End Date
1/17/2025 1:00:00 PM (EST)
Inquiry End Date
1/10/2025 8:00:00 AM
Summary

The purpose of this contract is to provide diabetes testing meters, testing strips, control solution, and safety lancets for the State of Ohio.

Process

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ITB024110 Contract Public Solicitation Documents (Approved)
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STATE OF OHIO
DEPARTMENT OF ADMINISTRATIVE SERVICES
GENERAL SERVICES DIVISION
OFFICE OF PROCUREMENT SERVICES
4200 SURFACE ROAD, COLUMBUS, OH 43228-1395
MANDATORY USE CONTRACT FOR: UNDEFINED
CONTRACT No.: UNDEFINED
CONTRACT ID: 24110
EFFECTIVE DATES: 2/1/2025 to 1/31/2027
SUPPLIER: UNDEFINED
The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.
SRC0000024021. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have
been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for
the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and
Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any
attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.
This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the
expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and
Conditions.
CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the
discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual
agreement between the Contractor and the Contracting Agency for any number of times and for any period of
time. The cumulative time of all mutual renewals may not exceed 36 months unless the Contracting Agency
determines that additional renewal is necessary.
This Requirements Contract is available to the Ohio Department of Mental Health and Addiction Services, as
applicable.
Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as
determined by the agency. The State makes no representation or guarantee that agencies will purchase the
volume of supplies and/or services as advertised in the Invitation to Bid.
This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the
following address:
https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage
Signed: _____________________________________________________________________
Kathleen C. Madden, Director
Date
Page 1 of 3
1 - SPECIFICATIONS AND REQUIREMENTS
1.1 SCOPE:
The purpose of this contract is to provide diabetes testing meters, testing strips, control solution, and safety
lancets for the State of Ohio.
1.2 CLASSIFICATION:
1.2.1 Safety Lancets
1.2.1.1 Sterilance Pressure Activated Lancets 26g, 100 count/box, Manufacturer (Sterilance)
Number 05-052618
1.2.1.2 Sterilance Pressure Activated Lancets 28g, 100 count/box, Manufacturer (Sterilance)
Number 05-052818
1.2.2 Diabetes Testing Meter, Testing Strips, and Control Solution
1.2.2.1 EasyMax V Meter Only, Manufacturer (Oak Tree International) Number 704071900
1.2.2.2 EasyMax Test Strips 50 count/box, Manufacturer (Oak Tree International) Number
704052500
1.2.2.3 EasyMax Normal Control, Manufacturer (Oak Tree International) Number 704053200
2 - STANDARD TERMS AND CONDITIONS State of Ohio Standard Terms and Conditions (revised 03/01/24)
will apply to this Contract.
3 - CONTRACT SPECIFIC TERMS AND CONDITIONS
3.1 - ORDER OF PRIORITY
The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract
Specific Terms and Conditions; 3) Standard Terms and Conditions.
4 - INVITATION TO BID INSTRUCTIONS
Instructions, Terms and Conditions for Bidding that apply to the solicitation.
5 - SPECIAL INSTRUCTIONS TO BIDDERS
5.1 - BRAND SPECIFIC
The items listed are being bid by specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-
10(D)(6). No other brands of products will be acceptable.
5.2 - FIXED PRICE WITH ECONOMIC ADJUSTMENT
The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the
Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance
by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor
from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been
filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will
apply to all deliveries made after the effective date of the price increase.
The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw
materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation,
to include a comparison list of the contract items and proposed price increases, must be submitted to support the
requested increase. Supportive documentation should include, but is not limited to: copies of the old and the
current price lists or similar documents which indicate the original base cost of the product to the Contractor and
the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's
letterhead, which contain the above price information and explains the source of the increase in such areas as raw
materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some
other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be
incorporated into the contract and will be effective on all purchase orders issued after the effective date of the
decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that
the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the
Page 2 of 3
temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective
date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to
the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and
Conditions”.
5.3 - PRODUCT SAMPLES
The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the
evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid
response, the bidder will be required to provide the samples within seven (7) calendar days after notification.
Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive.
After award of the contract, the samples will be used as a basis of comparison with actual product delivered
under contract. Any variation between the samples and product being delivered will be considered as an event of
default. Any variations between the samples and actual product being delivered that are due to manufacturer
changes may be acceptable and shall require prior written approval from DAS.
5.4 - DESCRIPTIVE LITERATURE
The Bidder may be required to submit descriptive literature of the supplies or services being offered. If
requested, the literature will be used in the evaluation process to determine the lowest responsive and
responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within
seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the
bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will
deem the bidder not responsive.
5.5 - CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be
determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals
together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not
responsive.
5.6 - EVALUATION
Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will
multiply the estimated usage by submitted unit cost and then add each of the totals together to arrive at the total
cost.
5.7 - SUBSTITUTION OF ITEMS
During the term of the Contract, the Contractor may have a need to substitute alternate manufacturer
brand/style/items other than those agreed to under the Contract. Prior to the provision of any alternate however,
the Contractor must notify DAS in writing and obtain written permission from the DAS Office of Procurement
Services for use of any alternate item(s). DAS may require samples prior to the approval of any alternate item(s).
Failure to comply with this clause shall be considered a material default.
5.8 - DELIVERY
Supplies will be delivered to the participating agency within 3 days after receipt of order. The delivery location
will be noted on the purchase order issued by the participating agency.
Page 3 of 3
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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