DHS batting cages

PURCHASING DEPARTMENT
REQUEST FOR PROPOSAL
FOR
DHS BATTING CAGE
2026-2027 DALTON PUBLIC SCHOOLS
RFP NUMBER (#0061 DHS BATTING CAGE)
ISSUED August 19, 2026
Proposal Opening: September 9, 2026 - 11 a.m.

Invitation to RFP
To: All Vendors
Dalton Public Schools invites you to provide proposals for Batting Cage as described in this Request
for proposals. Request For Proposal (RFP) prices quoted shall remain effective until December 31,
2026. The prices in this RFP supersede any other quote given to Dalton Public Schools to date on
the same items.
Responses to this RFP shall be submitted in a sealed envelope marked "RFP No. 0061 DHS
BATTING CAGE." Proposals may be mailed or delivered to Dalton Public Schools, Maintenance
and Operations Building, 412 S. Hamilton St., P.O. Box 1408, Dalton, Georgia 30722-1408 or hand
delivered to the Maintenance & Operations Department before RFP opening time.
Proposals will be opened at the Maintenance and Operations Building Conference Room located at
412 S. Hamilton St., P.O. Box 1408, Dalton, Georgia 30722-1408 on September 9, 2026, at 11 a.m.
Vendors are required to use the enclosed specifications forms. They are instructed to read carefully
all items, conditions and specifications in this letter and the attached pages before completing their
RFP.
Dalton Public Schools reserves the right to accept or reject any and all proposals, and to waive any
irregularity in RFPs received to award the entire RFP to one vendor or to make awards by groups or
line items, whichever is in the best interest of the school district.
Any questions concerning this RFP may be forwarded to:
rusty.lount@dalton.k12.ga.us or kevin.bruce@dalton.k12.ga
Your interest and participation are solicited and appreciated.
Sincerely,
Rusty Lount
Rusty Lount
Director of Operations
Dalton Public Schools
2

General Terms and Conditions
1. RFPs should be mailed in ample time to assure delivery before the RFP opening date and
time:
Mail To: Dalton Public Schools
Attn: Rusty Lount
412 S. Hamilton St
Dalton Ga 30720
2. RFPs may be hand delivered to the Dalton Public Schools' Maintenance Department, 412 S.
Hamilton St, Dalton Ga, prior to RFP opening time.
3. RFPs must be on the specifications forms provided within this request for proposal, sealed
within an envelope marked as shown in the cover letter.
4. No awards of any kind are made at the time of the RFP opening. A copy of the RFP
tabulations and/or the awards will be available upon request after the RFP has been awarded.
5. Vendor is responsible for the removal from the location of any and all waste materials or
other debris from the delivery, assembly, and installation of items received and all cost
associated with the disposal of the debris.
6. All Vendor(s) MUST meet trucks to receive shipment. Dalton Public Schools personnel will
not meet carrier to receive delivery.
7. RFPs submitted must include any and all freight and handling cost. Dalton Public Schools
will pay no additional charges.
8. The vendor's and manufacturer's representatives responsibilities to Dalton Public Schools
include, but are not limited to, handling any problems with products supplied and any
necessary instruction on use and upkeep.
9. When an article of particular make or trade name is specified, it is meant to
establish a quality standard and is not intended to eliminate competing articles of equal
quality. Contractors are at liberty to quote on substitutions provided complete
specifications are included with the RFP. Vendor is also required to describe all exceptions
to our specifications and include a color photo. We need the URL for the manufacturer
website for the product listed. If no substitutions are indicated, it will be assumed the
quotations are based on our specifications. DPS reserves the right to accept a higher RFP on
items where the need to "match existing items previously purchased" exists and the lower
Contractor does not meet RFP specifications.
10. Samples may be requested for comparison purposes. Samples, when required, must be
furnished free of expense to Dalton Public Schools. If there is a sample of the item within 30
miles that can be viewed please let us know.
3

11. Time of delivery is a part of this consideration and must be stated in definite terms and must
be adhered to completely. Delivery must be complete on or before the specified date. Items
will not need to be received on site before Sept 15, 2026.
12. No partial payment will be made. The total amount of each purchase order will be paid only
after the complete order has been received in good condition. The final inspection and
approval must be made by an authorized representative of Dalton Public Schools.
13. The vendor, by submitting a RFP, certifies that to the best of their knowledge, neither they
nor any of their suppliers discriminate against any employee or applicant for employment
because of any protected class as defined by federal Equal Employment Opportunity
regulations.
14. Dalton Public Schools has the right to award the entire RFP to one vendor or to separate the
RFP and order by line item. Dalton Public School reserves the right to order additional
quantities or reduce quantity amounts as need to meet the school's needs. Dalton Public
Schools reserves the right to reject any or all RFPs to best meet the interests of the school
district.
4

CONTRACTOR'S DECLARATION
The contractor understands, agrees and warrants:
1. That the contractor has carefully read and fully understands the full scope of the
specifications. That the contractor has the capability to successfully undertake and complete
the responsibilities and obligations in said specifications.
2. That the vendor must have general liability policy, proof of workers' compensation on all
workers, and proof of vehicle insurance that covers all vehicles on school property. Proof of
all insurances must be included in the RFP.
3. That this RFP may be withdrawn by requesting such withdrawal in writing at any time prior
to September 9th, 2026, at 9:00 AM, but may not be withdrawn after such date and time.
4. That Dalton Public Schools reserves the right to reject any or all RFPs and to accept that
RFP or portions of the RFP which will, in its opinion, best serve the public interest. Dalton
Public Schools reserves the right to waive any technicalities and formalities in the RFP and
RFP process.
5. That by submission of this RFP the contractor acknowledges that Dalton Public Schools has
the right to make any inquiry or investigation it deems appropriate to substantiate or
supplement information supplied by the contractor.
If a partnership, a general partner must sign.
If a corporation, the authorized corporate officer(s) must sign, and the corporate seal must be affixed
to this RFP.
CONTRACTOR:
______________________________________ ________________________________
Name Title
______________________________________ ________________________________
Signature Date
5

AFFIX CORPORATE SEAL (If Applicable)
CERTIFICATE OF NON-DISCRIMINATION
In connection with the performance of work under this contract, the contractor agrees as follows:
The Contractor agrees not to discriminate against any employee or applicant for employment
because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take
affirmative action to ensure that employees are treated without regard to their race, creed, color, sex,
national origin, ancestry or disability. Such action shall include, but not be limited to the following:
employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or
termination, rates of pay or other compensation and selection for training, including apprenticeship.
In the event of the Contractors' non-compliance with this non-discrimination clause, the contract
may be canceled or terminated by Dalton Public Schools. The Contractors may be declared by the
school system ineligible for further contracts with Dalton Public Schools until satisfactory proof of
intent to comply shall be made by the vendor.
The Contractor agrees to include this non-discrimination clause in any sub-contracts connected with
the performance of this agreement.
CONTRACTOR:
______________________________________ ________________________________
Name Title
______________________________________ ________________________________
Signature Date
6

NON-COLLUSION AFFIDAVIT
The following affidavit is to accompany the RFP:
STATE OF _____________________, COUNTY OF ______________________________
____________________________________________________
Owner, Partner or Officer of Firm
____________________________________________________
Company Name, Address, City and State
Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the
Contractor to submit the attached RFP. Affidavit further states as Contractor, that they have not
been a party to any collusion among Contractors in restraint of competition by agreement to bid at a
fixed price or to refrain from bidding; or with any office of Dalton Public Schools, or any of its
employees as to quantity, quality or price in the prospective contract; or any discussion between
Contractors and any official of Dalton Public Schools, or any of its employees concerning exchange
of money or other things of value for special consideration in submitting a sealed RFP for:
_____________________________________________________
FIRM NAME
______________________________________________________
SIGNATURE
_______________________________________________________
TITLE
Subscribed and sworn to before me this _________day of ____________ 2026.
______________________________________________
NOTARY PUBLIC
7

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT
THIS AFFIDAVIT IS TO ACCOMPANY THE RFP
GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General
Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within
15 days of receipt of a pay request by the owner or the owner's representative. If payment is not
made the owner shall pay the contractor 1 percent per month interest on the delayed payment.
Additionally, the contractor must pay subcontractors within 10 days of receipt of payment from the
owner.
This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)
_____________________________________________________
FIRM NAME
______________________________________________________
SIGNATURE
_______________________________________________________
TITLE
Subscribed and sworn to before me this _________day of ____________ 2026.
______________________________________________
NOTARY PUBLIC
8

CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-
91, stating affirmatively that the individual, firm, or corporation which is contracting with Dalton
Public Schools has registered with and is participating in a federal work authorization program*
[any of the electronic verification of work authorization programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated
by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in
accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to this contract with Dalton Public
Schools, contractor will secure from such subcontractor(s) similar verification of compliance with
O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially
similar form. Contractor further agrees to maintain records of such compliance and provide a copy
of each such verification to Dalton Public Schools at the time the subcontractor(s) is retained to
perform such service.
____________________________________
EEV / Basic Pilot Program* User Identification Number
_____________________________________ ______________________________
BY: Authorized Officer or Agent Date
(Contractor Name)
* As of the effective date of O.C.G.A. 13-10-
91, the applicable federal work authorization
program is the "EEV / Basic Pilot Program"
_____________________________________
operated by the U.S. Citizenship and
Title of Authorized Officer or Agent of Contractor
Immigration Services Bureau of the U.S.
Department of Homeland Security, in
_____________________________________ conjunction with the Social Security
Printed name of Authorized Officer or Agent Administration (SSA)
Subscribed and sworn to before me this _________day of ____________ 2024.
______________________________________
NOTARY PUBLIC
______________________________________
My Commission Expires:
- 10 -

DALTON PUBLIC SCHOOLS
DHS Batting Cage
SCOPE OF WORK:
Dalton Public Schools is requesting pricing for furnishing and installation of a pre-fabricated metal building
to be located at the Dalton High School (DHS) baseball field. The facility will be used as a baseball training
structure for bullpen throwing, hitting practice, and future support spaces listed below.
SPECIFICATION:
A. DETAILS TO CONTRACTOR:
Color photo and complete description to accompany each item for the RFP.
URL for manufacturer website for product offering.
Location where sample can be viewed within 30 miles of Dalton, GA, or sample provided to Dalton
Public Schools at vendor cost (and returned at vendor cost) if sample is not in use within 30 miles of
412 S. Hamilton St., Dalton, GA.
Units shipped to 412 South Hamilton Street Dalton, GA 30720.
Project materials will be accepted no earlier than September 15, 2026.
RFP to remain open for additional equipment at Dalton Public School as need until December 31,
2026.
Price quoted supersedes any other quote given to DPS to date on same items.
B. ITEMS NEEDED and REQUIRED WORK:
The Contractor shall provide all labor, materials, equipment, permits, supervision, and incidentals necessary
to furnish and erect a complete pre-engineered metal building in accordance with the requirements outlined
below.
BUILDING REQUIREMENTS:
* See attached sample plan
* Furnish and install one (1) pre-fabricated metal building measuring approximately 38 feet x 94
feet.
* Building shall be engineered and certified for a minimum 115 mph wind load rating.
* Building shall include all primary and secondary structural framing, roof system, trim, fasteners,
and accessories required for a complete installation.
* Structure shall be designed for use as a baseball bullpen and hitting facility.
FUTURE EXPANSION REQUIREMENTS:
The building shall be designed and constructed to accommodate future additions including:
* Changing Room
* Restroom Facilities
* Equipment Storage Area
- 11 -