DH020819; Bid For Radiator Repair Services

Agency: City of Minneapolis
State: Minnesota
Type of Government: State & Local
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted Date: Feb 13, 2019
Due Date: Feb 25, 2019
Solicitation No: DH020819
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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  • DH020819; Bid For Radiator Repair Services
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    Informal Bid No: DH020819
    Bid for: Radiator Repair Services
    Bid Due (no later than): February 25, 2019 by 10:00 AM, local time
    Buyer: Duane Hansen, (612) 673-2197
    User Department: Solid Waste
    Scope: To provide all materials, labor, equipment and incidentals necessary to provide
    Radiator Repair Services for the City of Minneapolis from March 1, 2019 through February 29,
    2021; all in accordance with the provided specifications and bid form.
    All questions must be submitted in writing to: duane.hansen@minneapolismn.gov
    Please return a signed Prevailing Wage Certificate with your bid response. The winning vendor(s) will
    be required to provide a Certificate of Insurance naming the City of Minneapolis as an additional insured
    for these services.
    Online Posting of Informal Bids:
    City of Minneapolis Website - http://www.minneapolismn.gov/finance/procurement/bidopenings
    All addendums can be found online; please check the above website BEFORE submitting your
    completed bid response. Vendors are responsible for acknowledging bid addendums.
    Informal Bids Can Be Submitted By:
    Email: duane.hansen@minneapolismn.gov
    Mail: Finance – Purchasing Office, 330 2nd Ave South, Room 552, Minneapolis, MN 55401
    Automatic Bid/RFP Notification:
    Visit the Purchasing website at - http://www.ci.minneapolis.mn.us/finance/procurement/index.htm to sign
    up for e-mail updates and to view Formal Bids, Informal Bids and RFPs
    Effective January 1, 2014, State of Minnesota requires vendors to obtain an ST-3 exemption certificate to
    substantiate a full (State & Local) sales tax exemption on sales to Minnesota cities, counties, and
    townships. This form can be found on the City of Minneapolis website at
    1. Definitions: The term "Purchaser" means the City of Minneapolis and the several departments and boards of the City, and the term "Seller"
    means the person, firm or corporation from whom the merchandise or service has been ordered or the construction work is to be performed.
    2. Taxes: The City of Minneapolis is exempt from sales tax. For more info, please refer to the Sales Tax Fact Sheet 176 at:
    3. Contract: Seller’s copy of Purchase Order and/or contract when properly signed, is the only form which will be recognized by Purchaser as
    authority for charging merchandise to its account, supersedes all previous communications and negotiations, and constitutes the entire
    agreement between the parties. No terms stated by Seller in accepting or acknowledging an order shall be binding upon Purchaser unless
    accepted in writing by Purchaser. Seller may not assign order without Purchaser's prior written consent. No waiver of a breach of any provision
    of order shall constitute a waiver of any other breach of such provision or of any other provision. If this Purchase Order is issued under a
    contract with the city, all terms, conditions and requirements in the contract will prevail over the terms and conditions set forth in this Purchase
    Order. Time is of the essence on order or work performed.
    4. Quantity: The quantity of merchandise delivered shall not be greater than the amount specified unless an additional amount is first ordered by
    Purchaser in writing on its "Purchase Order Change" form. Purchaser may return quantities in excess of amounts specified to Seller at Seller's
    5. Shipment: A notice of shipment shall be sent to Purchaser at the time of shipment which shall state the number of the order, the kind and
    amount of merchandise, and the route by which the shipment is being made. All merchandise shall be suitably packed, marked, and shipped in
    accordance with shipping instructions specified herein and the requirements of common carriers in a manner to secure the lowest transportation
    cost. Seller shall be liable for any difference in freight charges arising from its failure to (a) follow the shipping instructions specified herein or
    (b) properly describe the shipment. Purchaser and Seller mutually agree to assist each other in obtaining documents and other information
    necessary for the prosecution of claims against carriers.
    6. Invoice: Invoices must be emailed or mailed to the “bill to” address shown in the Purchase Order. Invoices must show the name of the city
    division to which the merchandise was delivered or shipped and the Purchase Order number. If any sales, use, duty, excise or other similar tax
    or charge, for which Purchaser has not furnished or agreed to furnish an exemption certificate, is applicable to order, it must be stated separately
    on the invoice.
    7. Responsibility: Seller shall be responsible for any and all loss or damage to the merchandise until delivered to Purchaser at the F.O.B.
    destination point specified on the face of order; or, if no such F.O.B. destination point is specified, until delivered to a common carrier or to
    Purchaser's plant, whichever may first occur.
    8. Inspection: All merchandise is subject to Purchaser's inspection within a reasonable time after arrival at the ultimate destination. If upon
    inspection any merchandise is found to be unsatisfactory, defective, or of inferior quality or workmanship, or fails to meet the specifications or
    any other requirements of order, Purchaser may return such merchandise to Seller at Seller's expense. Payment for merchandise prior to
    inspection shall not be construed to be an acceptance of unsatisfactory or defective merchandise. Upon the return of any unsatisfactory or
    defective merchandise, Seller shall reimburse Purchaser for (a) any amounts paid by Purchaser on account of the purchase price of such returned
    merchandise and (b) any costs incurred by Purchaser in connection with the delivery or return of such merchandise.
    9. Warranty: Seller warrants that the merchandise will conform to its description and any applicable specifications shall be of good merchantable
    quality and fit for the known purpose for which it is sold. This warranty is in addition to any standard warranty or service guarantee given by
    Seller to Purchaser, or any warranty provided by law.
    10. Title: Seller warrants that the merchandise is free and clear of all liens and encumbrance and that Seller has a good and marketable title to the
    11. Compliance: Contractor agrees that during the life of this contract it will not discriminate against any employee or applicant for employment or
    do any other act which is prohibited by, or fail to comply with the provisions of all applicable federal, state and local laws and regulations
    pertaining to discrimination which shall be considered a part of this agreement as if more fully set forth herein. Contractor agrees that it will
    include a provision similar to the above paragraph in all subcontracts entered into for the performance hereof. Contractor hereby agrees that
    this contract may be cancelled or terminated by the city and all money due or to become due hereunder may be forfeited for violation of the
    above statutes and ordinances or this paragraph.
    12. Termination for Default: In the event of a breach of any of the terms of order including Seller's warranties, Purchaser may, at its option and
    without prejudice to any of its other rights, cancel any undelivered merchandise.
    13. Patents, Trademarks, and Copyrights: Seller warrants that the sale or use of this merchandise will not infringe or contribute to the
    infringement of any patents, copyrights or trademarks in either the United States or foreign countries. Seller shall indemnify Purchaser against
    any loss or damage (including reasonable attorney's fees and other costs of defending an action) arising from the breach of this warranty.
    14. Contract Security: If required by specifications, a bond must be filed in the full amount of contract for the use of the City of Minneapolis, and
    of all persons during work or furnishing or engaging skill, tools, machinery, materials, insurance premiums, equipment or supplies, under or for
    the purpose of this contract pursuant to Section 574.26 Minnesota Statutes annotated, for the strict and faithful performance of contract by the
    contractor or his employees or agent. The form, content and execution of said bond to be approved by the City Attorney. The bond shall be
    approved by the proper City officers, signing and counter signing the contract.
    15. Insurance: Evidence of insurance must be filed with the Purchasing Agent showing compliance with all insurance requirements which have
    been set forth in specifications. Where there are no specifications, or they do not set forth insurance requirements, evidence of the following
    insurance shall be furnished by all contractors when the purchase order includes any labor or services.
    Commercial General Liability Insurance: $1,000,000 per occurrence for bodily injury and property damage including coverage for
    premises/operations and products/completed operations
    Auto Liability: $1,000,000 combined single limit for bodily injury and property damage. (If no Auto Liability, the Commercial
    General Liability policy should cover Non-Owned Auto Liability)
    Waiver of Subrogation in favor of the City of Minneapolis should be included on the ACORD Form (if applicable) for the
    Insurance listed above (excluding Worker’s Compensation Insurance).
    Workers’ Compensation Insurance as required by law.
    Instructions to Bidders
    IF the Call for Bids, indicates a bid deposit is required, the bid deposit should be in the form of a certified
    check, cashiers check or bidder's corporate surety bond. If certified check or cashier check is used, it shall be
    made payable to the Party named in the Call for Bids. Said bid deposit shall be retained by the City of
    Minneapolis or Board as liquidated damages and not a penalty, in the event the bid is selected by the City of
    Minneapolis or Board and the bidder fails to execute a contract, therefore, and upon request of the City of
    Minneapolis or Board, a performance bond and payment bond, as may be required by the City of Minneapolis
    subsequent to award of contract.
    By submitting a bid, bidder agrees that said liquidated damages shall cover only the damages sustained by
    the City of Minneapolis or Board, from additional administrative costs, expenses or re-advertising and re-
    bidding and other damages sustained by the City of Minneapolis or Board as a result of failure of successful
    bidder to execute a written contract, and a performance bond and payment bond when so required, but shall
    not cover nor preclude the City of Minneapolis or Board from claiming damages on account of delay, price
    change, loss of other contracts, loss of income, inability of City of Minneapolis or Board to fulfill other
    contracts, loss of other benefits of this contract, or damages, direct or consequential arising out of breach of
    contract by the successful bidder.
    Whenever separately numbered categories as to materials, equipment or services are set forth in the
    specifications and in the bid form, unless specifications or bid form is qualified by the statement "ALL OR
    NONE", bidder may submit a bid upon each, or all, or any selected number of categories, and in such case
    separate category shall be considered as a separate bid letting procedure, and the City of Minneapolis shall
    have the right to make separate awards to the lowest and best bidder in any particular category, or to the
    overall lowest and best bidder where it is found to be in the best interest of the City.
    Bidder is responsible to ensure they are in receipt of all addenda. Contact the buyer if questions.
    Visit the MN Department of Revenue website, Sales Tax Fact Sheet 176, for tax updates for Local
    Governments – Cities, Counties and Townships -
    If a lump sum bid for materials and/or equipment includes labor and all incidentals, the bidder is responsible
    for all applicable sales tax on taxable items required in the performance of the bid and should be included in
    the total amount bid.
    Specification Information
    Unless qualified by the provision "NO SUBSTITUTE", the use of the name of a manufacturer brand and/or
    catalog description in specifying any item does not restrict bidders to that manufacturer, brand or catalog
    description identification. This is used simply to indicate the character, quality, and/or performance
    equivalence of the commodity desired, but the commodity on which bids are submitted must be of such
    character, quality, and/or equivalence that it will serve the purpose for which it is to be used equally well as
    that specified, and be acceptable to the using department.
    In submitting a bid on a commodity other than specified, bidder shall furnish complete data and identification
    with respect to the commodity he proposes to furnish. Consideration will be given to bids submitted on
    commodities to the extent that such action is deemed to serve the best interest of the department or boards of
    the City of Minneapolis.
    If a Bidder does not indicate that the commodity he proposes to furnish is other than specified, it will be
    construed to mean that the bidder proposes to furnish the exact commodity as described.
    For a copy of the latest Prevailing Wage Rates - visit the Federal Website:
    Use the Rates for State of Minnesota - Hennepin County
    Laborers and Mechanics shall be paid according to the Contracts for Public Works Ordinance, Minneapolis Code of
    Ordinances, Chapter 24, Section 24.200 through 24.260, as amended, and the minimum wage rates and fringe
    benefits paid to the various classes shall be as determined by the Secretary of Labor of the United States, for work
    in the City, subject to and upon compliance with all requirements provided in the Rules of the Office of the
    Secretary of Labor of the United States. Apprentices may be paid less than the predetermined wage rate for the
    work performed. Apprentices must participate in a registered apprenticeship program (See 29 CFR, Parts 5 and
    29). In addition to the certificates and other evidences of compliance which are required under these specifications
    and under Minneapolis Code of Ordinances, Section 24.240, it shall be required that the person or company
    representative submitting a bid for this contract shall certify in writing that both she/he/it and their Subcontractors
    shall comply with the wage and labor standard provision of Minneapolis Code of Ordinances, Section 24.200
    through 24.260 as amended. Failure to comply with this ordinance shall mean the City may, by written notice to the
    Contractor, terminate the Contractor's right to proceed with the work and the Contractor and his Sureties shall be
    liable to the City for any excess cost occasioned to the City for the completion of the work.
    By submitting this bid, it is understood and agreed that if it is accepted, in whole or in part, by the City of
    Minneapolis or Board, as designated, that any work done by the Contractor or by the Contractor's agent or
    Subcontractor under a contract with the City of Minneapolis or Board as designated shall be done in conformity with
    provisions of Minneapolis Code of Ordinances, Chapter 24, Section 24.200 through 24.260, or, if applicable Park
    Board Code of Ordinances, Chapter 6, Section PB 6-1 through PB 6-5. Specifically, it is agreed that payment of
    wages to employees or agents of the Contractor or any Subcontractor shall be no less than the amounts set forth in
    the current U.S. Department of Labor, General Wage Decision for the State of Minnesota - Hennepin County.
    Company Name
    Specifications for Radiator Repair Service - 2019
    The City of Minneapolis is accepting bids to provide new and repair service for radiators, heater cores, condensers
    intercoolers and various other heat exchangers as needed and called for by the City of Minneapolis, Public
    Works departments (Street, Equipment, Traffic, and Sewer) and Boards all in accordance to the Bid Specifications
    and Bid Form. Contract for service will be for two years with the option to extend.
    1.1 General
    Provide parts, cleaning, and repair services for Automotive, Truck & Heavy Equipment radiators, heater cores, condensers,
    intercoolers and mounting hardware.
    Provide new Automotive, Truck & Heavy Equipment radiators, heater cores, condensers, intercoolers mounting hardware,
    Pick-up and Delivery of products and repairs will be provided at "No Charge".
    Turnaround Time on Jobs with parts stocked locally, shall be three (3) days following receipt of order.
    Service call or "on-site repair" is defined as occurring at any City of Minneapolis facility or a remote location outside of the
    successful bidder's place or business. The service call response time must be no more than 1 working day.
    Invoices shall be process per City of Minneapolis Procedures and must include a description of the repair with Parts, Labor,
    Taxes and Miscellaneous. Total amounts to be itemized.
    The City of Minneapolis will engage in an annual contract with the successful bidder with the option to extend this contract.
    Repair Authorization:
    A. If required by the using department the vendor shall prepare a written estimate to for the items to be repaired or replaced.
    B. If required by the using department the vendor, will not proceed with the repair or replacement until authorization has been
    received from the using department. (FAX authorization OK)
    1.2 Experience:
    Bidder must have a minimum of five (5) year repairing and re-coring truck and heavy equipment radiators. Prior to award,
    winning Bidder must list three (3) references and the type of work performed.
    1.3 Company Location:
    Vendor must operate and or support a complete authorized service and repair facility within thirty (30) miles of the City of
    Minneapolis. All Repairs must be done in house. No subcontracting will be accepted.
    1.4 Warranty
    Warranty Period:
    Repair of work shall be protected by a warranty period of one (1) year from the installation date.
    New parts and or products shall be protected by the existing material/product warranty for one (1) year
    from the installation date. If there is a question about the length of a warranty, the warranty with the
    longest period of coverage will be honored.

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