REQUEST FOR PROPOSAL (RFP)
for Dewatering Improvements
Project – Planning Phase,
Engineering Consultant Services
ADDENDA
Prospective bidders are responsible for reviewing any
published addenda regarding this bid at
ebmud.com/business-center
CONTACT
Kevin Jim, Associate Civil Engineer
(510) 287-1608
kevin.jim@ebmud.com
RESPONSE DUE
April 9, 2024
4:00 p.m. PDT
SUBMIT ELECTRONICALLY TO*
Kevin Jim, EBMUD
kevin.jim@ebmud.com
*Hardcopy proposals will not be accepted
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/
EAST BAY MUNICIPAL UTILITY DISTRICT
RFP for
Dewatering Improvements Project – Planning Phase
Engineering Consultant Services
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
D. DELIVERABLES / REPORTS
II. CALENDAR OF EVENTS
A. PROPOSAL CONFERENCE AND SITE WALK
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. EVALUATION CRITERIA/SELECTION COMMITTEE
C. NOTICE OF INTENT TO AWARD AND PROTESTS
D. INVOICING
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A – RFP RESPONSE PACKET
EXHIBIT B – INSURANCE REQUIREMENTS
EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT (DRAFT)
EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E – SCOPE OF WORK
EXHIBIT F – REFERENCE INFORMATION
REV 5/16/23
Dewatering Improvements Project – Planning Phase
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe the professional
engineering consultant services needed to complete the planning phase of the
Dewatering Improvements Project.
The dewatering facility located at the East Bay Municipal Utility District’s (District’s)
Main Wastewater Treatment Plant (MWWTP) in Oakland, California, has been in
operation since 1976. Major equipment is in poor condition and failing at an increasing
and unsustainable rate, often resulting in entire treatment trains going out of service for
extended periods. Equipment outages caused by aging infrastructure, coupled with
existing design limitations, have led to a reduction of dewatering capacity, and have
affected treatment processes upstream. Of all MWWTP process areas, the dewatering
facility requires the greatest number of hours to keep the process operational. Seismic
deficiencies at the dewatering facility also need to be addressed, as it is an occupied
facility with high likelihood and high consequence of failure.
The objective of this project is to determine a long-term solution for the dewatering
facility that improves process reliability, performance, and capacity, while improving
seismic performance and resilience.
The main scope of the planning phase includes project definition, technologies
evaluation, alternatives analysis, near-term solutions for existing dewatering facility,
basis of design, and project delivery method evaluation.
B. PROPOSER QUALIFICATIONS
1. See Exhibit A – RFP Response Packet and the submittal instructions for specific
materials to be included in the proposal. Proposer’s qualifications should be
addressed in the Statement of Qualifications (SOQ).
2. Proposer Minimum Qualifications
a. Lead Firm
(1) The lead firm shall oversee and coordinate all aspects of the
proposed project team’s scope of work. The lead consulting firm
must provide information that demonstrates its experience on
projects of similar type, size, and complexity as the current project
under consideration. Experience must include at least two planning,
facility planning, and/or design projects for a wastewater treatment
plant which includes solids dewatering within the last ten years. The
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relevance of cited projects, and the experience of specific
individuals proposed for the current project, should be emphasized.
b. Project Manager
(1) The Project Manager will be the primary client contact and is
responsible for the day-to-day management of the project and
ensuring that the project scope, budget, and schedule are met.
Provide both technical and managerial qualifications for the
proposed Project Manager, who must meet the following minimum
requirements:
(a) Must have had experience successfully completing at least
two planning, facility planning, and/or design projects for a
wastewater or water treatment plant within the last ten
years, each with a minimum fee of $500,000.
(b) Must be an employee of the lead firm and have at least ten
years of experience managing civil/water/wastewater
process, structural, planning, or design projects for water or
wastewater treatment facilities.
c. The following information should be provided for the Project Manager and
Key Personnel:
(a) Years of experience
(b) Percent (%) time available for this project
(c) Resumes
d. The Qualifications of the proposer’s firm, any subconsultant(s), and project
team must collectively demonstrate experience on projects of similar type,
size, and complexity as the proposed project.
e. Proposer’s staff or subcontractors shall stamp all deliverables, reports,
drawings, and specifications. Stamps shall be of their relevant disciplines
including but not limited to:
(1) California Professional Civil Engineer(s) in good standing licensed
with the Board for Professional Engineers, Land Surveyors, and
Geologists.
f. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
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Dewatering Improvements Project – Planning Phase
C. SPECIFIC REQUIREMENTS
Refer to Exhibit E – Scope of Work for more information.
D. DELIVERABLES / REPORTS
ANTICIPATED MAJOR PROJECT MILESTONES
EVENT
Project Kickoff
Alternatives Analysis Report Submittal
Basis of Design Report Submittal
DATE
July 2024
7 months after NTP
10 months after NTP
II. CALENDAR OF EVENTS
EVENT
RFP Issued
Proposal Conference
(Optional)
Site Walk (Optional)
Addendum (if necessary)
Response Due
Potential Interviews
Anticipated Board Award
Date
DATE/LOCATION
February 27, 2024
March 12, 2024 @ 11:00
a.m. on Microsoft Teams
March 14, 2024 @ 11:00
a.m. at MWWTP Entrance
March 19, 2024
April 9, 2024 by 4:00 p.m.
April 29, 2024
July 9, 2024
Please email
kevin.jim@ebmud.com for a
video conference invitation
link.
Please email
kevin.jim@ebmud.com for
meeting details and
requirements.
Note: All dates are subject to change by District.
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda
will not be mailed out.
A. PROPOSAL CONFERENCE AND SITE WALK (OPTIONAL)
A Proposal conference and site walk will be held to:
1. Allow the District to discuss the scope of the project.
2. Provide Proposers an opportunity to view the facility and site.
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