COUNTY OF STEUBEN
3 EAST PULTENEY SQUARE
BATH, NEW YORK 14810-1510
Notice is hereby given that the Human Services, Health and Education Committee of the
Steuben County Legislature and the Director of the Steuben County Veterans Service
Agency will receive sealed competitive proposals per specifications for Development and
Operation of a Veteran Peer-to-Peer Support Program; document #GC-23-005-P.
Requests for proposal forms, scope of services and general provisions are available at
the Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810.
These documents are also available on the Steuben County website,
Interested parties assume all responsibility to acquire information and forms.
To be considered, proposals must be submitted on Steuben County forms and delivered
in a sealed opaque envelope. Proposals will be received at the Purchasing Department
until 1:30 P.M. local time on Thursday, April 20, 2023; at which time proposals will be
opened and acknowledged as received.
Steuben County retains the right to reject any or all proposals and to withdraw this
solicitation at any time.
Dated: March 9, 2023
Andrew G. Morse
Director of Purchasing
Request for Competitive Sealed Proposals:
Development and Operation of a Veteran Peer-to-Peer Support Program; document
1. General Provisions:
It is the intent of this request for proposals to obtain proposals for the operation
and development of a NYS PFC Joseph P. Dwyer Peer-to-Peer Support Program.
2. Project Manager:
Gary G. Smith, Director, Steuben County Veterans Service Agency , 7001 CR 113,
Bath, N.Y. 14810. Telephone number: 607-664-2527.
Steuben County will be free to make any inquiries deemed necessary to ascertain
the qualifications of the contractor and/or the accuracy of statements made by
the contractor as to its qualifications.
4. Contact Information and Requirements:
Along with its response, the submitter of the RFP shall include the following
information: name, address, telephone number and FAX number.
5. Proposal Cost; Budget Narrative and Justification:
The price shall be an in toto price per the proposed scope of services/
By in toto it is meant, the aggregate of all costs billable to Steuben County
including but not limited to staffing, site/facilities, travel, freight, labor, materials
6. Selection of a Contractor:
Selection shall only be made from proposals submitted by qualified, responsive
and responsible entities who sufficiently meet the terms, conditions and
specifications stated herein.
However, under all circumstances and all statements to the contrary not with-
standing, that Steuben County reserves as its right, the right to determine the
contractor in accordance with the best interest of Steuben County.
Determination is not made at the opening. All submitted proposals are subject
to final review and acceptance by the appropriate personnel or committee(s) of
the Steuben County Legislature before a determination is made.
Receipt of proposals by the County shall not be construed as authority to bind
Any response to this request for proposal shall contain as a minimum at least
three (3) reference with contact names and phone numbers where the
contractor has completed projects similar in nature in New York State.
8. Submission of Proposals:
Those submitting proposals do so entirely at their expense. There is no express
or implied obligation by Steuben County to reimburse any firm or individual for
any costs incurred in preparing or submitting proposals, preparing or submitting
additional information requested by the County, or for participating in any
9. Contract Award:
Award of contract will be made following a review of the proposal by the Director
of the Steuben County Veterans Service Agency and any additional County staff
as deemed appropriate, and approval will be made by a designated committee.
Contractor will be indemnifying and insuring for cloud based breaches not caused
by the fault of Steuben County.
10. Method of Award:
The award may be made to the most responsible contractor whose proposal is
determined to be in the best interest of Steuben County and who is deemed the
best fit to serve the County’s requirements based upon criteria stated under the
Scope of this RFP, the evaluation of references, corporate qualifications and, if
deemed necessary, an interview with the contractor and the designated
Price will not necessarily be the determining factor in the award of the contract.
All proposals wil be evaluated to determine if they meet the required format and
are in compliance with al requirements of the Request for Proposals.
Incomplete or non-responsive proposals may be rejected at the discretion of
11. Contract Term:
The contract to develop and operate a Peer-to-Peer Support Program, if an
award is made, will be effective on the date the contract is signed by all required
Steuben County contemplates that the contract term will be from May 2023
through May 2028.
12. Cancellation of Contract:
Steuben County reserves, as its right, the right to cancel the contract(s) resulting
from an award of this solicitation at any time during the contract period, without
penalty to Steuben County and without stated reason, by delivering a written ten
(10) day notice of intent to the contractor(s) or its representative(s). Said
notification mailed to the contractor or its representative via the US Postal
Service; First Class Mail shall be considered sufficient and delivered.
The contractor shall not assign, transfer, convey, sub-contract, sublet or other-
wise dispose of all or portions of the contract; and/or work to be performed as a
result of the contract; or its right, title or interest therein, or its power to execute
such contract, or its responsibility therein to any other person, company or
corporation, without the prior written consent of the Commissioner of Finance
and the Administration Committee.
a) This document includes an information sheet entitled: STEUBEN COUNTY
STANDARD INSURANCE REQUIREMENTS. These requirements establish
the minimum insurance(s) which the contractor(s) shall have in effect
prior to entering into a contract to do business with Steuben County. Said
insurance(s) are required to remain in effect throughout the term of the
In the event that the contractor’s insurance lapses during the term of the
contract, the County reserves, as its right, the right to cancel the
contractor’s contract(s) and to purchase the contracted
product(s)/service(s) on the open market; with any increase in cost(s) to
Steuben County being charged to the contractor. Credit shall not be
issued to the contractor where open market cost(s) to the County are less
than the cost(s) contracted with the contractor.
b) Steuben County shall be named as an additional insured in the
contractor’s policy for all intents and purposes of contract(s) issued as a
result of an award. The document number and title shall be referenced in
the description/additional comments section of the certificate of insurance
PLEASE NOTE: Additional insured and certificate holder must only read:
Steuben County, 3 E. Pulteney Square, Bath, N.Y. 14810.
c) Each contractor shall submit an original of its Certificate of Insurance
(which indicates the contractor’s compliance with the above sections a)
and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,
Bath, New York 14810.
The Certificate of Insurance must be approved by the County Risk
Manager prior to the contractor’s acting on and/or performing any of the
obligations it incurred as a result of the award and/or contract.
Self-employed persons must carry Worker’s Compensation coverage as
directed by the Steuben County Risk Manager. Contractor shall submit an
original Certificate of NYS Worker’s Compensation Insurance Coverage
form C-105.2, which indicates the contractor’s compliance, to be approved
by the County Risk Manager prior to the contractor’s acting on and/or
performing any of the obligations it incurred as a result of the award
Worker’s Compensation Insurance Exemption: Contractors claiming to be
exempt from the requirement to carry/provide Workers’ Compensation
Insurance shall submit a fully executed CE-200 form; the form to be
complete, notarized, and stamped as received by the New York State
Workers’ Compensation Board.
Non-Collusive Bidding Clause and Certificate:
“By submission of this bid, each contractor and each person signing on
behalf of any contractor certifies, and in the case of a joint bid, each party
thereto certifies as to its own organization, under penalty of perjury, that
to the best of knowledge and belief:
1) The prices in this bid have been arrived at independently without
collusion, consultation, communication or agreement, for the purpose
of restricting competition, as to any matter relating to such prices
with any other contractor or with any competitor;
2) Unless otherwise required by law, the prices which have been quoted
in this bid have not been knowingly disclosed by the contractor and
will not knowingly be disclosed by the contractor prior to opening,
directly or indirectly, to any other bidder or to any competitor; and
3) No attempt has been made or will be made by the contractor to
induce any other person, partnership or corporation to submit or not
to submit a bid for the purpose of restricting competition.”
The contractor shall submit a signed and dated Non-Collusive Bidding
Certificate with its bid. Said certificate is mandated by Chapter 956 of the
Laws of New York State, pursuant to Section 103-D of the General