Development of Strategies for Shared Use of Roadways

Agency:	State Government of South Dakota
State:	South Dakota
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 7, 2024
Due Date:	Mar 22, 2024
Solicitation No:	24RFP10106
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Entity Name: South Dakota State Government

Event Number: 10106

Event ID: 24RFP10106

Event Name: Development of Strategies for Shared Use of Roadways

Requested By: Missy Schuetzle

Created By: Missy Schuetzle

Due By Date: 03/22/2024 05:00 PM Central Time

Q&A Cutoff Date: 02/07/2024 2:29 PM Central Time

Invitation Type: Invitation Only

Assigned Commodities: 918-42 Engineering Consulting; 907-40 Engineering Services, Non-Licensed (Not

Otherwise Classified); 925-17 Civil Engineering

Allow Supplier Terms and Conditions: No

Public Responses: No

Display Awardee: Display

Posting Board Status: Published

Event Status: Ready for Responses

Section #: Name:

1 Section 1 - 24RFP10106

Do not submit responses through ESM Sourcing; please submit your response as specified in the RFP document.

The Invitation Type for this RFP, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested

services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;

it does not limit who can respond. Also, the RFP document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s

website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.

All vendors are encouraged to download the RFP and submit their proposals following the instructions outlined in the RFP document.

South Dakota Department of Transportation

Request for Proposal

Project SD2023-04

Title: Development of Strategies for Shared Use of Roadways between ROV/ATV and Typical Highway Vehicles

Problem Description: All -Terrain Vehicles (ATVs) are a general category of off-road vehicles that include single-rider machines with a

straddle seat, handlebar, throttle, hand levers for front and/or back brakes, and a foot peddle. They are ridden or rider-active, meaning, to

properly operate an ATV the rider must be able to shift his or her body weight while riding. Recreational Off-Road Vehicles (ROVs),

sometimes referred to as side-by-sides or Utility Terrain Vehicles (UTVs), are motorized off-road vehicles designed to travel on four

non-highway tires, with a steering wheel, foot control for acceleration and braking, and may have seats for one or more passengers with

safety belts. Except for on the interstate, both ROVs and ATVs are legal to operate on South Dakota public roadways. The vehicles must

be licensed by the state and have basic safety components such as a horn, rearview mirrors, headlights, and brake lights before they are

considered road-legal. Although ROV/ATVs can legally be operated on South Dakota roadways, they are vehicles designed

to traverse trails and bumpy terrains, not public roadways.

Several design elements benefit off-road users however make ROV/ATVs far more dangerous when used on roadways. ROV/ATVs have a

narrow wheelbase and a high center of gravity which requires the vehicle to take wider turns than a typical roadway vehicle. Also,

ROV/ATVs have low-pressure tires designed for rough terrain which grip tightly on hard surfaces. These vehicle characteristics become

even more problematic with larger engines and at higher speeds.

Safety is not only a concern for the ROV/ATV users operating on public roads but also for the typical highway traffic. ROVs and ATVs are

both recreational vehicles. Many times, ROV/ATV driver behavior does not interact well with the typical highway vehicles and the rules of

public roadways. Users will often travel in slow-moving groups looking for trails, causing congestion and disrupting normal traffic flow.

Thus, increasing the risk of crashes. ROV/ATV operators will also travel in the Right of Way (ROW), outside of the highway

surface. Safety concerns arise with the ingress and egress of ROV/ATVs on the roadway. Concern is amplified with some operators

traveling the ROW as if they were in an off-road environment. Not only is this a safety issue, but it also produces excess dust and

sometimes causes damage and erosion to the ROW which must be repaired and maintained.

A growing body of scientific research supports the idea that ROV/ATV use on roadways, either paved or unpaved, is more dangerous than

riding off-road. Studies show that more than half of all ROV/ATV fatalities occur on public roads. Many manufacturers contain warning

tags recommending off-road use only. Even so, the number of ROV/ATVs on South Dakota roads has risen in the past decade. Knowledge

about the risk factors involved is limited among the ROV/ATV users and the public. The development of strategies to

address the safety concerns arising from the shared use of ROV/ATVs and typical highway vehicles on South Dakota public highways will

benefit everyone who travels in South Dakota. It is the first step to improving roadway safety among ROV/ATV users and the public while

ensuring South Dakota roads and road ROWs are operational for all users.

Importance: South Dakota has seen several ROV/ATV-related fatalities during use on paved and unpaved roads in recent years. The

development of strategies to address the shared use of ROV/ATV and typical highway vehicles will increase knowledge and awareness of

roadway safety among ROV/ATV users, the public, and policymakers. This may in turn reduce crashes and save lives. It will also increase

knowledge and awareness amongst ROV/ATV users regarding the maintenance needs of South Dakota roads and road ROWs that result

from ROV/ATV use. This will in turn save the DOT costs, time, and labor in repair and maintenance.

Research Objectives:

1. Analyze past ROV/ATV crash data to identify contributing factors that have an overrepresentation of crashes on South Dakota public

roads and identity safety concerns resulting from ROV/ATV and typical highway vehicles shared use.

2. Identify the operational and maintenance needs of South Dakota roads and road ROWs resulting from ROV/ATV use.

3. Recommend strategies to improve the safety of typical highway vehicles and ROV/ATV on public roadways and to address the

operational and maintenance needs of South Dakota roads and road ROWs due to ROV/ATV use.

4. Develop an implementation plan for federal, state, and local agencies to implement safety, operational, and maintenance strategies for

future and existing use on South Dakota roadways.

Research Tasks:

1. Meet with the technical panel to review the project scope and work plan.

2. Perform an in-depth literature review pertinent to the shared use of ROV/ATV and typical highway vehicles on public roads. Topics

should include crashes and contributing factors, safety concerns, existing safety initiatives and educational resources, recommended

ROV/ATV safety equipment, and the operational and maintenance needs of roads and road ROWs due to ROV/ATV use.

3. Develop a survey instrument and recommend ROV/ATV safety initiative coordinators, user groups, federal personnel, and other state

agency personnel for distribution. The survey instrument should identify best practices, processes, enforcement, and lessons learned to

mitigate safety, operation, and maintenance concerns with the shared use of ROV/ATV and typical highway vehicles on public roads.

4. Upon approval of the recipients and survey instrument by the technical panel, distribute the survey instrument and analyze the results.

5. Prepare and present for approval by the project’s technical panel a technical memorandum summarizing the findings in Tasks 2-4. 6.

Obtain past ROV/ATV crash data from SDDOT and analyze it to identify contributing factors with an overrepresentation of ROV/ATV

crashes on public roads in South Dakota.

7. Interview federal, state, and local agency personnel, and ROV/ATV user groups to determine ROV/ATV and typical highway vehicle

shared use policies, procedures, and safety, operational, and maintenance concerns in South Dakota. Interviews should also identify the

agency’s roles and responsibilities, key personnel, and resources related to ROV/ATV use.

8. Recommend strategies to improve the safety of typical highway vehicles and ROV/ATV shared use of South Dakota public roadways

and to address the operational and maintenance needs of South Dakota roads and road ROWs due to ROV/ATV use.

9. Prepare and present for approval by the project’s technical panel a technical memorandum summarizing the findings of Tasks 6-8.

10. Prepare and present to the technical panel an implementation plan for federal, state, and local agencies to implement strategies from

Task 8.

11. In conformance with the Guidelines for Performing Research for the SDDOT, prepare a final report summarizing the research

methodology, findings, conclusions, and recommendations.

12. Make an executive presentation to the SDDOT Research Review Board at the conclusion of the project. Potential Implementation:

Successful research will provide an implementation plan for SDDOT and local agencies to implement strategies to address safety,

operational, and maintenance issues resulting from the shared use of ROV/ATVs and typical highway vehicles on public roads.

SDDOT Involvement: SDDOT involvement will be needed from the Office of Project Development to provide resources to perform

ROV/ATV crash analysis and from the Division of Operations to participate in interviews. The project technical panel will be involved in

reviews, approvals, and supplying information to the researcher.

Available Funding: $120,000 Anticipated Start Date: July 1, 2024 Duration: 15 months

Terms of Payment: Payment for study services will be made upon SDDOT’s acceptance of key project deliverables. For this study,

percentages of total project cost will be paid upon satisfactory completion of the following tasks:

Task

% of Total Cost

30%

All Tasks

40%

Total

100%

General Information: The South Dakota Department of Transportation solicits proposals from colleges, universities, research institutes,

foundations, consultants, federal, state, and local agencies, and others with demonstrated capability and experience in the subject area.

The South Dakota Department of Transportation gives public notice of its policy to uphold and assure full compliance with the non-

discrimination requirements of Title VI of the Civil Rights Act of 1964 and related Nondiscrimination authorities. Title VI and related

Nondiscrimination authorities stipulate that no person in the United States of America shall on the grounds of race, color, national origin,

religion, sex, age, disability, income level or Limited English Proficiency be excluded from the participation in, be denied the

benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance. Any person

who has questions concerning this policy or wishes to file a discrimination complaint should contact the Department’s Civil Rights Office

at 605-773-3540.

Proposals must remain valid for at least 120 days after the submission deadline. All submitted proposals become the property of the South

Dakota Department of Transportation. SDDOT has the right to use all information presented in any proposal unless it is specifically

annotated as being proprietary. SDDOT considers all information contained in proposals to be privileged and reserves the right to

maintain its confidentiality.

South Dakota state statute requires the winning proposal, with proprietary information redacted, to be posted online along with the

corresponding contractual agreement.

SDDOT reserves the right to reject any proposals submitted. SDDOT may negotiate with a selected proposer to address specific

weaknesses in the selected proposal prior to contract award.

SDDOT is not responsible for any costs, including proposal preparation, incurred by researchers prior to the execution of a contract.

Proposal Deadline: Proposals are due to the SDDOT by 5:00 pm CDT on Friday, March 22, 2024. This deadline is firm. Extensions will not

be granted.

Proposals must be submitted as an e-mail attachment in Portable Document Format (PDF) not exceeding 14MB. The email must be

addressed to andy.vandel@state.sd.us and margo.mcdowell@state.sd.us. Proposers should send the e-mail using “Delivery Receipt” and

“Read Receipt” options to verify successful delivery.

Proposal Guidelines: Proposals must fulfill the requirements listed in the document entitled RESEARCH PROPOSAL PREPARATION,

SUBMISSION, AND EVALUATION and dated October 28, 2022.

Proposal Evaluation: Proposals will be evaluated by a technical panel knowledgeable in the problem area. Selection will be made in

consideration of criteria listed in RESEARCH PROPOSAL PREPARATION, SUBMISSION, AND EVALUATION.

Project Management: Margo McDowell is responsible for the management of this project and can be reached at

margo.mcdowell@state.sd.us to answer inquiries.

Terms and Conditions

ESM Sourcing Terms

None

General Terms and Conditions

None

Event Specific Terms and Conditions

See attached documents.

Development of Strategies for Shared Use of Roadways

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See Also

	Attachments
	RFP Document.pdf
	Research_Proposal_Preparation_Submission_and_Evaluation_10-28-22 (002).pdf