Development and Implementation of a Port of Los Angeles Digital Twin Attachment 1 Attachment 2 ? Amendment 1 ? Amendment 2 ? Amendment 3

Information Technology Division
Development and Implementation of a
Port of Los Angeles Digital Twin
REQUEST FOR PROPOSALS
February 10, 2026
RAMP ID #227424

February 10, 2026
Prospective Consultants:
SUBJECT: REQUEST FOR PROPOSALS FOR DEVELOPMENT AND IMPLEMENTATION
OF A PORT OF LOS ANGELES DIGITAL TWIN
The City of Los Angeles Harbor Department (Harbor Department) invites the submittal of
proposals to provide digital twin services. These services shall commence after a contract is
approved by the Board of Harbor Commissioners.
Instructions and forms to be used in preparing a proposal are included in the Request for
Proposals (RFP).
The schedule for this RFP will be as follows:
Request for Proposals Published Tuesday, February 10, 2026
Virtual Pre-Proposal Meeting Monday, February 23, 2026 10:00 a.m. to 11:00 a.m.
Questions Due Thursday, February 26, 2026 by 3:00 p.m.
Responses Posted Thursday, March 12, 2026
Proposals Due Wednesday, March 25, 2026 by 3:00 p.m.
If your firm cannot agree to the requirements exactly as set forth in this RFP, please
do not submit a proposal.
For questions regarding this RFP, please contact me by email at fansley@portla.org
Questions must be submitted by February 26, 2026. Responses will be posted on the Harbor
Department's website and the Regional Alliance Marketplace for Procurement (RAMP), at
www.rampla.org, on March 12, 2026. It is the responsibility of all proposers to review both
websites for any RFP revisions or answers to questions prior to submitting a proposal in order
to ensure their proposal is complete and responsive.
In addition to providing information requested in this RFP, it should be noted that there
are administrative documents that must be submitted with the proposal. Please refer to the
Business Enterprise Programs and Contract Administrative Requirements section of this RFP.
In order for your proposal to be deemed responsive, these documents MUST be included
with your proposal.
All consultants and subconsultants must be registered on RAMP at the time proposals
are due. If selected for award, for-profit companies and corporations must comply with RAMP's
demographic reporting requirements, per the Mayor's Executive Directive 35.
Sincerely,
FELICIA ANSLEY
Assistant Director, Contracts and Purchasing Division
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TABLE OF CONTENTS
1. INTRODUCTION ..................................................................................................................... 5
1.1 Brief Overview of the Project ............................................................................................................ 5
1.2 The Port of Los Angeles ................................................................................................................... 5
2. PROJECT DESCRIPTION ...................................................................................................... 6
2.1 Project Background and Objectives ................................................................................................... 6
2.2 Project Scope of Work ......................................................................................................................... 7
3. PROPOSAL REQUIREMENTS ............................................................................................. 34
3.1 Pre-Proposal Meeting ..................................................................................................................... 34
3.2 Proposal Questions ........................................................................................................................ 34
3.3 Proposal Submission ...................................................................................................................... 34
3.4 Evaluation Process and Selection Criteria ..................................................................................... 35
3.5 Proposal Content ............................................................................................................................ 35
3.6 Checklist for RFP Submittal Requirements .................................................................................... 40
4. STANDARD CONTRACT PROVISIONS ............................................................................... 41
4.1 Affirmative Action ............................................................................................................................ 41
4.2 Small/Very Small Business Enterprise Program and Local Business Preference Programs ........ 41
4.3 Business Tax Registration Certificate ............................................................................................. 41
4.4 Indemnity and Insurance Requirements ......................................................................................... 42
4.5 Conflict of Interest ........................................................................................................................... 47
4.6 Compliance with Applicable Laws .................................................................................................. 48
4.7 Governing Law / Venue .................................................................................................................. 48
4.8 Termination Provision ..................................................................................................................... 48
4.9 Proprietary Information ................................................................................................................... 48
4.10 Trademarks, Copyrights, and Patents ............................................................................................ 49
4.11 Confidentiality ................................................................................................................................. 49
4.12 Notices ............................................................................................................................................ 50
4.13 Termination Due to Non-Appropriation of Funds ............................................................................ 50
4.14 Taxpayer Identification Number ...................................................................................................... 50
4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 50
4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 51
4.17 Equal Benefits Policy ...................................................................................................................... 51
4.18 State Tidelands Grants ................................................................................................................... 51
4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 51
4.20 Iran Contracting Act of 2010 ........................................................................................................... 52
4.21 Recordkeeping And Audit Rights .................................................................................................... 52
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ATTACHMENTS / EXHIBITS
Exhibit A - Affirmative Action Program Provisions
Exhibit B - Small/Very Small Business Enterprise Program
Exhibit C - Business Tax Registration Certificate (BTRC) Number
Exhibit D - Equal Benefits Ordinance
Exhibit E - RFP Selection Evaluation Form
Exhibit F - City Ethics Commission (CEC) Forms 50 and 55
Exhibit G - Iran Contracting Act of 2010
Attachment 1 - Cost by Capability
Attachment 2 - Schedule and Delivery Metrics
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1. INTRODUCTION
1.1 Brief Overview of the Project
The Information Technology Division (ITD) is soliciting proposals from qualified
proposers to provide a turnkey solution for the development and implementation of a Port of
Los Angeles Digital Twin (Digital Twin) described in this Request For Proposals (RFP). The
Digital Twin will be a living digital model of the Port of Los Angeles (The Port), integrating
real-time spatial and operational data to represent port assets, infrastructure, and
processes.
The City of Los Angeles' Harbor Department (Harbor Department) plans to award
one or more agreements based on the proposal evaluation criteria set forth in this RFP.
The selected Consultant(s) will design, configure, and deploy an integrated platform
of applications, dashboards, and analytical tools that enable Port staff and stakeholders to
visualize operations in 2D/3D, analyze scenarios, and improve decision-making. This
includes the delivery of multiple functional capabilities (described in Section 2.2.1) that
together provide enhanced situational awareness, efficiency, safety, and data-driven insight
across Port operations.
The selected Consultant(s) will be responsible for providing all personnel, materials,
and services necessary to successfully implement a Digital Twin in alignment with the Port's
strategic objectives.
The duration of the agreement(s) awarded as a result of this RFP is expected to be three
years from the date of execution. It will encompass all phases of the Digital Twin
implementation in this RFP, from requirements and design through development, testing,
deployment, and initial support. The Harbor Department seeks a turnkey solution that not
only delivers the specified Digital Twin capabilities but also ensures knowledge transfer and
a sustainable framework for future expansion.
1.2 The Port of Los Angeles
The Port of Los Angeles is America's Port(R), the nation's premier gateway for
international commerce and the busiest seaport in the Western Hemisphere. Located in San
Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500 acres of
land and water along 43 miles of waterfront.
The Port features both passenger and cargo terminals, including cruise, container,
automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of
dollars' worth of cargo each year. One of the world's busiest seaports and leading gateway
for international trade in North America, the Port of Los Angeles has ranked as the number
one container port in the United States each year since 2000. In 2025, the Port handled a
total of 10.2 million container units.
The Port of Los Angeles is a department of the City of Los Angeles (also known as
the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor
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Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a City
department, it is not supported by City taxes. Operating as a landlord port with more than
200 leaseholders, the Port instead generates its revenues from leasing and shipping service
fees. The Port's jurisdiction is limited to the Harbor District, which includes property in San
Pedro, Wilmington, and Terminal Island.
2. PROJECT DESCRIPTION
2.1 Project Background and Objectives
The Port faces increasing operational complexity driven by higher cargo volumes,
expanding infrastructure, and evolving stakeholder needs. Critical information is spread
across disconnected systems, maps, spreadsheets, databases, and paper records - leading
to data silos and blind spots in decision-making. To maintain a competitive advantage,
ensure safety, and promote sustainable growth, the Port requires a modern integrated
platform for situational awareness and planning.
A Digital Twin is envisioned as this platform: a dynamic, data-driven virtual
representation of the Port's physical assets, processes, and systems. The Digital Twin
initiative will incrementally connect systems, data, and workflows into a unified spatial
environment. This scope of work is focused on ten capabilities that deliver measurable
results while establishing a scalable foundation for future expansion.
Objectives
The Digital Twin project aims to achieve the following key objectives:
* Unified Operational View: Establish a single, authoritative 2D/3D digital
environment spanning land and water, including facilities, utilities, substructures,
bathymetry, and environmental zones, to eliminate data duplication and manual
reconciliation.
* Improved Safety and Resilience: Integrate critical datasets (e.g. underwater depth
surveys, environmental sensor data) and analytical tools to identify issues before
they escalate, enhancing navigational safety, emergency preparedness, and
regulatory compliance.
* Workflow Digitalization: Digitize high-impact workflows such as field inspections,
and capital project mapping - to reduce paperwork, avoid rework, shorten review
cycles, and improve inter-departmental coordination.
* Spatial Financial Insights: Enable parcel and facility level financial analysis by
linking lease, revenue, and expense data to geographic assets, supporting data-
driven lease management and revenue optimization.
* Data Governance and Sustainability: Implement robust data management
practices (e.g. dedicated production and development environments,
extract/transform/load pipelines, role-based access controls) to ensure the Digital
Twin remains accurate, secure, and maintainable as an operational system.
* Measurable Outcomes: Deliver measurable value and define clear key
performance indicators (KPIs) to quantify performance improvements (e.g.,
processing efficiency, compliance rates, cost savings, or service quality).
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Together, these objectives will modernize the Port's operational and asset
management practices, reduce duplication, and provide a unified operating picture that
supports informed decisions and future smart port innovations.
2.2 Project Scope of Work
The scope of this project is defined by ten integrated capabilities that collectively form
the Port's Digital Twin platform.
The Port strongly prefers comprehensive proposals that address all ten capabilities
as an integrated Digital Twin solution. However, to accommodate specialized expertise,
proposers may submit proposals for one or both of the following bid groups:
* Group A - Core Digital Twin Foundation: Capabilities 1-9
* Group B - Traffic Modeling: Capability 10
Proposers may submit proposals for a single group or both groups. If a proposer
elects to bid on Group A (capabilities 1-9), the proposer must include all nine capabilities.
Partial proposals of Group A will not be considered.
The Port reserves the right to issue one or multiple awards under this RFP. Awards
may be issued to a single proposer for all groups, or to different proposers for different
groups, depending on evaluation outcomes.
2.2.1 DIGITAL TWIN CAPABILITIES
1. Port-Wide 3D Basemap
2. Bathymetry Underwater Viewing and Analysis
3. Mapping Substructures
4. Asset and Environmental Inspection
5. Environmental Sensor Integration and Monitoring
6. Port Community System (PCS) Integration
7. Capital Project Mapping
8. Profit and Loss by Facility/Parcel
9. Security Operations Dashboard Design
10. Traffic Modeling
Each capability is presented in this section with a detailed description that includes
its Capability Overview, Intended Use and Business Context, Technical Requirements,
Tasks and Deliverables, and Acceptance Criteria. Proposers should demonstrate their
understanding of these requirements and describe their approach for delivering the
capabilities as part of a unified and integrated project. Proposers are encouraged to explain
how their solution will meet the requirements, offering specific methods, workflows, or
examples rather than general assurances of the capabilities. For each capability or group of
capabilities proposed, the proposer shall include a system architecture and system
requirements specification consistent with the Technical and Security Requirements in
Section 2.2.2. While it is the Port's intent that all ten capabilities be delivered as part of this
engagement, the Port reserves the right to phase implementation based on budget,
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scheduling, or other considerations. Proposers should identify any interdependence
between capabilities and recommend a sequencing approach that maximizes early value
and effectively manages project risk.
2.2.1.1 Port-Wide 3D Basemap
Capability Overview
The Port seeks to develop a comprehensive 3D digital basemap using the Esri
platform. This basemap will serve as a geospatial foundation for current and future Digital
Twin initiatives. The solution should incorporate both existing and new data to represent key
physical, structural, and environmental features of the Port in a dynamic 2D/3D environment.
Intended Use and Business Context
* Improve coordination across departments by establishing a unified geospatial
reference for port infrastructure and assets.
* Reduce reliance on field verification through virtual visualization of port
facilities and terrain.
* Provide a foundational geospatial layer for future applications such as traffic
modeling, environmental analysis, and infrastructure planning.
Minimum Requirements
* A current, high-resolution (Photorealistic or similar) 3D mesh model covering
all port land and water areas, compatible with Esri 3D visualization tools
(desktop and web).
* Georeferenced 3D facility footprints for major port buildings and infrastructure,
with attributes such as height or elevation where available.
* GIS layers representing above-ground asset types (e.g., cranes, poles, tanks,
signage, rails, bridges, ships, trains), symbolized for both 2D and 3D
visualization and including relevant metadata when available.
* Environmental and regulatory zone layers, such as shoreline buffers, habitat
areas, FEMA flood zones, and port-specific environmental management
zones, sourced from authoritative datasets.
* A bathymetric surface layer representing harbor topography (e.g., channels,
berths, basins), that supports future data ingestion updates and is compatible
with Esri-based elevation models and ingestible via hydrographic surveys.
* Functionality to link map features to documents or media, allowing users to
access associated engineering drawings, inspection records, or maintenance
documentation.
* Suggested update workflows for keeping the 3D environment current,
including imagery refreshes, asset/substructure updates, and new bathymetric
data integration.
Deliverables
Deliverables may include but are not limited to:
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* A deployed 2D/3D geospatial basemap within the Esri platform.
* 3D models and GIS layers published to the Port's enterprise GIS environment
and usable within the Digital Twin interface.
* Documented automated update workflows for updating and maintaining key
data layers.
* Administrative documentation enabling Port staff to manage the basemap and
make updates independently.
Acceptance Criteria
* Completeness of delivered data layers and 3D mesh coverage.
* Accuracy and usability of geospatial representations across 2D/3D viewers.
* Performance of update workflows based on sample data ingests.
* Clarity and usability of documentation by Port GIS Administrators.
* Delivered capability is fully compatible with the Port's current Esri-based GIS
environment and the other Digital Twin capabilities described in this RFP.
* All deliverables conform to GIS best practices, data management protocols,
and the technical and security requirements defined in Section 2.2.2.
* All documentation and training materials are approved by Port staff to confirm
they can independently operate and maintain the delivered capability using the
documentation provided.
2.2.1.2 Bathymetry Viewing and Analysis
Capability Overview
This capability shall provide underwater viewing and analysis functionality using
bathymetric survey data within the Port's Digital Twin. The purpose is to support
Engineering, Construction, Port Pilots and Construction & Maintenance Divisions in
understanding underwater conditions, planning maintenance activities, and ensuring safe
navigation. The system should make depth information easy to visualize and analyze,
enabling informed decision-making related to dredging, channel health, and vessel
movement.
The capability must integrate bathymetric data with the Port's 2D and 3D geospatial
environment so users can view underwater terrain in context with above-ground assets,
infrastructure, and operational layers.
Intended Use and Business Context
* Proactive dredging planning is expected to allow the Port to identify shoaling
areas, estimate sediment accumulation, and compare surveyed depths to
design or target depths, supporting more efficient dredging efforts and
reducing project risk.
* Navigational safety will be improved by allowing users to see depth zones in
relation to vessel draft and under-keel clearance requirements, helping to
make better berth assignment decisions and reducing the risk of depth-related
navigation hazards.
* Regulatory compliance and reporting will be enhanced by providing detailed
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profiles, comparative analyses, and other bathymetric data necessary for the
U.S. Army Corps of Engineers (USACE), NOAA, and environmental
documentation during inspections or after significant events such as storms or
seismic activity.
Minimum Requirements
* Allow users to generate underwater cross-section profiles based on user-
defined transects and display distances and depths relative to a recognized
vertical datum.
* Enable users to estimate sediment accumulation or required removal by
comparing surveyed depths against design or target depths, and it must
support comparative analysis between current and previous survey datasets.
* Allow users to visualize depth zones in both 2D and 3D, including the ability to
highlight areas that are shallower than thresholds defined by vessel draft,
operational needs, or clearance requirements, and it may also support
consideration of tide if appropriate to the proposed approach.
* Explore integrating this data into Trelleborg navigation software currently used
on the Port Pilot's portable piloting units (PPUs) when guiding vessels.
* Provide a repeatable method for importing and updating bathymetric data,
including support for point-based or surface-based survey inputs, and it must
retain or reference previous versions of bathymetric surfaces for historical
comparison and change analysis.
* Display bathymetric data in both 2D map and 3D scene views and must
integrate seamlessly with the Port's basemap and relevant Digital Twin layers,
including the ability to visualize underwater terrain alongside above-water
infrastructure.
Deliverables
Deliverables may include but are not limited to:
* A set of interactive tools (toolset) within the Digital Twin user interface enabling
elevation profiling, sediment volume analysis, and depth/safety contour
visualization.
* The latest bathymetric elevation surface(s) and any supporting layers
necessary for visualization and analysis, accessible to users in both 2D and
3D.
* A documented and demonstrated process (procedure, script, or configuration)
enabling Port staff to import new survey datasets and refresh the bathymetric
surfaces while maintaining access to prior versions.
* Clear documentation describing use of the tools, data structure, coordinate
systems, vertical datums, and any applicable transformation or comparison
methods.
Acceptance Criteria
* Sediment volume estimates, and depth/safety contours that accurately reflect
the underlying bathymetric data.
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