Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)

Detention Pond Tree Removal for Starr's Mill High School
Request for Quotes No. 26-034-075
Georgia Procurement Registry Event No. #########
NOTICE TO VENDORS
Brief Description of NEED: Fayette County Public Schools is looking for a contractor to
remove the trees from a detention pond at Starr's Mill High School.
Service Location(s): Starr's Mill High School, 193 Panther Path, Fayetteville, Georgia 30215
Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not
responsible for respondents and/or subcontractors not obtaining the information provided
through the full set of contract documents.
Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette
County Public Schools office located at Facilities Services and directed to Jamie Marrero,
Purchasing Associate. Envelopes should be sealed and marked conspicuously on the front
with the solicitation name and number above.
SUBMISSION - BY HAND, MAIL OR COMMON COURIER
Fayette County Public Schools
ATTN: Jamie Marrero, Purchasing Department
Facilities Services
939 Goza Road, Fayetteville, Georgia 30215
SUBMISSION - BY EMAIL to: marrero.jamie@fcboe.org

Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
Objective
The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to
participate in a request for quote (RFQ). This RFQ will consist of providing equipment and
labor to remove and haul off trees from a detention pond, within the school district. The
most responsive and responsible respondent will provide demonstration upon award, if
applicable.
Responses Due
Responses to this request for quote are due no later than the date and time specified in the
timeline of events either physically or electronically to the FCPS Purchasing Department
located at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Quotes received
after the specified date and time will not be considered.
Vendors are instructed to carefully read all items, conditions, terms, specifications, and
attachments herein and referenced before completing their quote. Failure to comply with
any requirements of the RFQ may be a cause for rejection.
Section A: Instructions to Respondents
1. Solicitation Schedule
1.1.
RFQ Issued Thursday, May 28, 2026
Mandatory Site Visit 9:00AM (EST), Wednesday, June 3, 2026
Questions Due Before 9:00 AM (ET), Friday, June 5, 2026
Responses Due Before 9:00 AM (ET), Tuesday, June 9, 2026
2. Respondent Registration
2.1. Respondents are encouraged to register with the issuing agent, Jamie
Marrero, by sending an email to marrero.jamie@fcboe.org after reviewing this
solicitation. Respondents who register will automatically receive an email
update with additional documents such as addenda and be notified of award
issuance, even if they choose not to submit a response.
3. Project Documents and Forms
3.1. Documents and forms required for submission as part of this RFQ can be
found on the FCPS Purchasing Department website. Failure to include
required submissions listed herein may result in a rejection of the response. A
list of required forms is contained herein and additional submissions may be
required per the specifications contained herein.
4. Response Delivery
4.1. Responses may be submitted electronically, by mail, or hand-delivered to
Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention:
Purchasing Department.
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Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
4.2. Quote openings will occur at the date and time specified at the address
above.
4.2.1. No faxed or telephone responses will be accepted or considered.
4.3. Responses may be emailed to the issuing agent if meeting the following
guidelines:
4.3.1. Emailed responses must be in a consistent, clear, and readable format
and complete. (Adobe PDF format is preferred)
4.3.2. All response documents should be bound in one document. Multiple
separate documents may result in evaluation score reductions.
5. Attachments
5.1. Any specification listed with "Must Include Attachment" should include a
document within the response conforming to standards set forth.
5.2. All attachments must be marked and labeled using the following format:
Attachment #, Solicitation Reference, Respondent Name, Solicitation Title,
and Number.
6. Response Format Requirements
6.1. The solicitation document has been carefully organized. All sections,
specifications, requirements, and appendices are numbered; therefore
responses should be organized in the same manner referencing the
solicitation document when necessary.
6.2. All pages should be numbered and contain page headings or footers with the
respondent's name and the solicitation title and number.
6.3. Multiple Response from the Same Respondent
6.3.1. Respondents may submit more than one response when offering
multiple alternatives.
6.3.2. Responses must be separate and each should conform to all terms
and conditions within the solicitation.
6.3.3. Responses must be labeled separately to easily identify differing
responses from the same respondent.
Section B: Scope of Work and Specifications
7. Scope of Work
7.1. The purpose and intent of this Request for Quotation is to secure firm pricing
to provide equipment and labor to remove trees located in a detention pond
at Starr's Mill High School. Respondent will be responsible for cutting down
trees, leaving the stumps, and removing them from the property. The entire
scope of the project, including additional trees that may need to be removed
from the immediate area, will be discussed during the mandatory site visit.
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Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
8. MANDATORY Site Visit/Pre-bid Meeting
8.1. The mandatory site visit/pre-bid meeting will be held at Starr's Mill High
School (193 Panther Path, Fayetteville, Georgia 30215) on Wednesday, June 9,
2026 at 9:00AM (EST). The meeting location, at the school, will be the front
entrance parking lot. Any contractor planning to bid on this project is
required to attend this meeting (and sign in) to qualify to submit a bid. The
contact for this project and site visit is Beria Orr, Maintenance Coordinator.
9. Technical Specifications
9.1. Technical specifications and additional project details will be addressed
during the mandatory site visit/pre-bid meeting. Be prepared to take notes
onsite.
Section C: General Terms and Conditions
FCPS's General Terms and Conditions are posted on the Purchasing Department website
under the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By
submission of a response, the respondent acknowledges they have read and understood
these General Terms and Conditions as well as any terms and conditions contained herein.
Section D: Special Terms and Conditions
10. Quote Opening
10.1. Quotes will be opened at the date and time provided in the schedule of
events. All results will be publicly posted on the FCSD website once an award
recommendation is made.
10.2. Quote openings are open to the public.
10.3. Quotes must be marked with the RFQ number.
10.4. Electronically delivered quotes will utilize the timestamp generated on the
email.
10.5. Quotes must conform to the guidelines listed herein.
10.6. Quotes received late will be marked "non-responsive" and may not be
considered at the sole discretion of the FCPS Purchasing Department.
11. Questions
11.1. All questions concerning this solicitation must be submitted in writing by
email to the issuing agent.
11.2. No questions other than written will be accepted and only answers provided
via addenda shall be binding.
12. Award Oversight
12.1. The awarded respondent will report to Beria Orr, Maintenance Coordinator, or
their designee.
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Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
13. Cooperative Purchasing
13.1. This solicitation allows for other Fayette County, Georgia government entities,
including local municipalities, to purchase from the awarded contract at the
same prices quoted during the effective term pending an agreement
between the awarded respondent(s) and the third party.
14. Quote Evaluations
14.1. According to the Fayette County Board of Education policy, DJE "lowest price
alone will not be the sole determining criteria in the selection process".
14.2. Factors that may be used in evaluating responses may include but are not
limited to, the following: price/cost, warranty, service guarantees or past
performance, costs of ownership analysis, business capabilities analysis,
delivery schedules and methods, and product-specific manufacturer/quality
standards.
14.3. Respondents may inquire as to specific evaluation methods and may request
in writing an explanation of evaluation methods used to determine an award.
See General Terms and Conditions regarding award protests.
15. Cost Escalation/Price Change
15.1. The Purchasing Department recognizes that independent market factors may
result or necessitate the need for price changes. Through the submission of a
quote, the respondent agrees to the following:
15.2. All price increases must be based upon product cost ONLY, and
documentation of the price increase is required.
15.3. Quote prices must be held firm for the term of the solicitation or December
31st of the issuing year, after which an escalator can be invoked.
15.4. The awarded respondent must provide the FCPS Purchasing Department
written notification at a minimum of 30 days before a price escalation
change.
15.5. Single changes of no more than 10% are allowed. There are exceptions only
when market conditions dictate a revised escalator for a particular
commodity.
15.6. FCPS reserves the right to accept or reject any price escalation. A rejection of
a price escalation may result in the termination of any agreement, contract,
purchase order, or other agreement without fault or obligation.
16. Quantities
16.1. Project(s) listed within this solicitation are not guaranteed. Purchase orders
will be issued for specific projects, as needed, for the duration of these
solicitations terms. The Fayette County School District anticipates that this
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Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
project will be completed. But, the approval will be determined by the
available budget allotment.
16.2. Additional projects can be extended once award is issued at the discretion of
Fayette County Public School Facilities Services Director.
17. Term
17.1. The term of this RFQ and resulting agreement is from the date of resulting
award issuance until December 31, 2026, with no option to renew.
17.2. Per the General Terms & Conditions, should the Fayette County Board of
Education fail to appropriate funding for each fiscal year beginning July 1st,
this solicitation and resulting contract or purchase orders will be canceled
with no-fault or obligation beyond products or services already received and
properly invoiced.
17.2.1. FCPS may notify the awarded bidder in writing thirty (30) days prior to
cancellation for non-appropriation.
18. Required Forms
18.1. The forms listed below are required for submission and included as
attachments. They may also be located on FCPS's Purchasing Department
website at www.fcboe.org.
18.1.1. Solicitation Response Form
18.1.2. Reference Form
18.1.3. Cost Proposal
18.2. Failure to include any form may result in a reduction in evaluation scoring or
the submitted quote being declared non-responsive at the sole discretion of
the FCPS Purchasing Department.
18.3. This request for quote, any addenda, and the awarded quote will be
incorporated into any resulting contract and/or purchase order.
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Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
Cost Proposal
Starr's Mill High School
Detention Pond Tree Removal (Including equipment and labor to
complete project) Cost:
$_________________________
_________________________________ ______________________
Company Name Date
_________________________________ ___________________________________
Signature Printed Name
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Solicitation Response Form
Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)
Place this form on top of your response.
Company Name:
Point of Contact:
Street Address:
City:
State:
Zip Code:
Telephone:
Email:
Website:
Authority to Act
The undersigned states that he/she has the requisite authority to act on behalf of
his/her employer in these matters and has offered to provide the products/services in
accordance with the terms and conditions herein.
Terms, Conditions, and Specifications
Through the submission of response and signature below, the respondent verifies that
their solution, if applicable, complies fully, or complies with an exception, to all stated
general and special terms, conditions, and specifications. See the FCPS General Terms
and Conditions for further information and directions on notating exceptions to stated
specifications.
Addenda
Through the submission of response and signature below the respondent verifies that
they have read and understood any addenda issued for this solicitation if issued.
Signature: ______________________________ Date:_____________________

FCPS Purchasing Department Reference Form: RFQ 26-034-075
Respondent Name: __________________________________
Requested Information Response
Reference Name
Contact for Reference
Street Address
City, State, Zip
Phone Number
Email
Requested Information Response
Reference Name
Contact for Reference
Street Address
City, State, Zip
Phone Number
Email
Requested Information Response
Reference Name
Contact for Reference
Street Address
City, State, Zip
Phone Number
Email