Design Services

Agency: Pulaski County
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
  • 541330 - Engineering Services
  • 541430 - Graphic Design Services
  • 541511 - Custom Computer Programming Services
Posted Date: Apr 1, 2024
Due Date: Apr 22, 2024
Solicitation No: HS-24-027
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type HS - Request for Proposal
Status Issued
Number HS-24-027 (Design Services)
Issue Date & Time 4/1/2024 08:33:13 AM (CT)
Close Date & Time 4/22/2024 02:00:00 PM (CT)
Notes
TO: Prospective Responders
FROM: City of Hot Springs, Purchasing Division
DATE: April 1, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
RFP Number: HS-24-027
RFP Item: DESIGN SERVICES
RFP Opening Time, Date & Location: 2:00 PM CT, MONDAY, APRIL 22, 2024, 324 Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot Springs, Arkansas
The complete request for proposal is available online at https://arkansas.ionwave.net/Login.aspx . Interested Proposers must register at this site to submit a proposal electronically. This is the preferred method of submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing Division by mail or in person. Facsimile submissions are not acceptable. The sealed envelope, including express envelopes, must be identified as a sealed proposal and show the item or bid number.
All responses must be submitted no later than the date and time shown above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Contact Information
Name Olivia Thomason Purchasing Supervisor
Address PO Box 6300
324 Malvern Ave
Hot Springs, AR 71902 USA
Phone
Fax
Email purchasing@cityhs.net

Attachment Preview

HS-24-027
Design Services
Issue Date: 4/1/2024
Questions Deadline: 4/15/2024 05:00 PM (CT)
Response Deadline: 4/22/2024 02:00 PM (CT)
City of Hot Springs
Contact Information
Contact: Olivia Thomason Purchasing Supervisor
Address: Finance
2nd Floor
PO Box 6300
324 Malvern Ave
Hot Springs, AR 71902
Email: purchasing@cityhs.net
Page 1 of 7 pages
Deadline: 4/22/2024 02:00 PM (CT)
HS-24-027
Event Information
Number:
HS-24-027
Title:
Design Services
Type:
HS - Request for Proposal
Issue Date:
4/1/2024
Question Deadline: 4/15/2024 05:00 PM (CT)
Response Deadline: 4/22/2024 02:00 PM (CT)
Notes:
TO: Prospective Responders
FROM: City of Hot Springs, Purchasing Division
DATE: April 1, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
RFP Number: HS-24-027
RFP Item: DESIGN SERVICES
RFP Opening Time, Date & Location: 2:00 PM CT, MONDAY, APRIL 22, 2024,
324 Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot
Springs, Arkansas
The complete request for proposal is available online
at https://arkansas.ionwave.net/Login.aspx. Interested Proposers must
register at this site to submit a proposal electronically. This is the preferred
method of submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing
Division by mail or in person. Facsimile submissions are not acceptable. The sealed
envelope, including express envelopes, must be identified as a sealed proposal and
show the item or bid number.
All responses must be submitted no later than the date and time shown
above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Page 2 of 7 pages
Billing Information
Contact: Mary Rice, Account Supervisor
Address: Finance
2nd Floor
Deadline: 4/22/2024 02:00 PM (CT)
HS-24-027
Phone:
Email:
PO Box 6300
324 Malvern Ave
Hot Springs, AR 71902
(501) 321-6882
acctpayable@cityhs.net
Bid Attachments
HS-24-027 Design Services.pdf
Download
Signature Page for HS-24-027 Design Services.
Acknowledgment - Fillable.pdf
Download
Acknowledgment of this Invitation to Bid (ITB)/Request for Proposals (RFP) shall be received by the City in order for
you to receive an Addenda (e.g., updates or changes to the bid packet).
Terms and Conditions - RFP.pdf
Download
Respondents shall read the Terms and Conditions for HS-24-027 Design Services.
Detail A.pdf
Download
Detail A for Hill Wheatley Plaza Fountain Modifications.
Detail B.pdf
Download
Detail B for Hill Wheatley Plaza Fountain Modifications.
Detail C.pdf
Download
Detail C for Hill Wheatley Plaza Fountain Modifications.
Detail D.pdf
Download
Detail D for Hill Wheatley Plaza Fountain Modifications.
Requested Attachments
Proposal
(Attachment required)
The uploaded proposal shall include all information for the categories as described in the Proposal
Requirements/Evaluation in the Attribute Tab.
Certificate of Liability Insurance
(Attachment required)
Respondent shall upload a copy of their Certificate of Liability Insurance.
Business License Certificate
The successful Respondent may be required to obtain a City of Hot Springs business license. For business services
within the City of Hot Springs, the City will honor business licenses from cities within the State of Arkansas.
Certificate of Good Standing with the Secretary of State
Please upload a copy of the Certificate of Good Standing with the Secretary of State.
DBE, WBE, or MBE Certification
Please upload a copy of the letter or certificate.
Additional Attachments
Please upload any additional documents.
Page 3 of 7 pages
Deadline: 4/22/2024 02:00 PM (CT)
HS-24-027
Bid Attributes
1 INTRODUCTION
The City of Hot Springs, Arkansas, is seeking proposals from qualified architectural firms to provide design services
for required elements for the support and exhibition of art to be installed at Hill Wheatley Plaza, 605 Central
Avenue. This Request for Proposals (RFP) contains all the information necessary to prepare and submit a
proposal. Prospective Respondents are advised to study this RFP completely and follow the instructions exactly.
2 Terms and Conditions for HS-24-027 Design Services
Respondent acknowledges the Terms and Conditions found in the Attachments tab.
Proposer Acknowledges
(Optional: Check if applicable)
3 SCOPE OF SERVICE
This project is to design the elements needed to support and highlight the artwork by framing it with water features
and lights. The artwork is a bronze statue of a Native American riding a horse (see Detail A in Attachment Tab). The
statue is approximately 12’ tall and has a base that is 2380 mm x 1320 mm. It is complete and en route to the City of
Hot Springs. The chosen architect will design all other elements for the display. The Architect shall provide the
design, drawings, specifications, and bid items required for bidding on the project. The City and the Artist will review
the design before final acceptance. (See Detail C and D for information only)
Site Visit
The Architectural firm shall visit the site to familiarize themselves with the area and the project scope.
Base and Foundation
A foundation and base shall be designed to support the artwork and follow the conceptual shape provided by the
artist. The dimensions of the base vary (See Detail A in Attachment Tab). The stone surrounding the fountain shall
be protected during construction.
Base Plates
Six base plates shall be embedded in the top with anchor rods. The plates shall act as connection points for the
statue (See Detail B in Attachment Tab).
Electrical
The existing fountain’s electrical system is 240 V, and the electrical panel is located approximately 165 ft south of
the existing fountain. Other electrical circuits of 120 V are available approximately 18’ east of the fountain on a light
pole. The electrical junction boxes on the light pole shall be relocated in a decorative utility box wrap as part of the
design.
Water
The fountains shall be a recirculatory system, as it has no direct water supply. Hot Springs personnel add water as
needed.
Water Pump, Piping, and Nozzles
The Architecture Firm shall provide details and specifications for a recirculating water system with enough pressure
to allow eighteen (18) fountain nozzles to project at least 18” upward and angle toward the base. The water pump
shall be recessed to not obscure the granite-clad base. There is an existing drain in the center of the fountain. The
design shall incorporate this drain into the plans to allow the fountain to be drained in the future.
Lighting
There shall be two types of lighting. One system shall be designed to illuminate the statue from above without
distracting drivers. The second system shall be underwater to illuminate the water in the fountain.
Granite
The base shall be completely clad with a minimum of 1/2" granite panels on all sides and top. The method of
attachment shall be called out. The cladding system shall be designed to avoid water infiltration under the cladding.
The artist shall approve the color of the Granite.
Page 4 of 7 pages
Deadline: 4/22/2024 02:00 PM (CT)
HS-24-027
Orientation
The base and statue shall be orientated to face southwest at Central Avenue, and the stature shall be at a 30°
angle from Central Avenue.
Work Area
The plans and/or specifications shall inform the Contractor that there will be a need to regulate the access of work
vehicles and equipment at the work area while ensuring safety to the traveling public and avoiding damaging
parking facilities. Any damage to the parking facility or vegetation caused by the Contractor shall be repaired at no
cost to the City. Unless operating within the area closed to traffic, the Contractor’s work vehicles shall travel in the
direction of the normal traffic flow. Only those vehicles necessary for the work shall be allowed in the work zone. All
other vehicles shall be parked at a safe location outside the work zone, as approved by the City.
General equipment storage areas or operations centers will be allowed within the limits of the right of way only
where permitted by the City. At the end of the work day, equipment shall be either shielded from traffic by an
approved positive barrier or placed so it is not within 30 ft of any lane carrying traffic. The City will designate some
adjacent parking places as a work and laydown area.
Time of Work
The contractor’s documents shall state that special events, holidays, or other occurrences could cause traffic to
become congested. When this occurs, the Contractor shall immediately modify the work schedule, working methods,
or procedures to lessen the work's impact on traffic or as directed by the City.
Time Required for Plans
State how many weeks are required to complete plans and specifications from the time of selection.
4 STATEMENT OF REQUIREMENTS
The following requirements from the Respondent will be shown below on "Certificates Required" and "Additional
Requirements."
5 Certificate Required
Certificates for coverages and items below shall be submitted by the Respondent with the proposal. If nothing listed
below, no insurance requirements apply.
6 General Liability (Minimum Amount) $500,000
Respondent is required to submit the certificate in the response attachments.
7 Business License
Respondent shall provide a copy of your company's/firm's business license certificate. The successful Respondent
may be required to obtain a City of Hot Springs business license. For business services within the City of Hot
Springs, the City will honor business licenses from cities within the State of Arkansas.
8 Certificate of Good Standing with the State's Secretary of State
Provide a copy of the Certificate of Good Standing with the Secretary of State's.
9 Additional Requirements
The Respondent are hereby notified that the following additional items apply to this procurement as noted.
1 This procurement is not subject to an escalation clause.
0
1 This procurement is not subject to federally required certifications/contract clauses.
1
1 PROPOSAL REQUIREMENTS/EVALUATION
2 Respondents shall submit proposals that include the categories enumerated hereinafter. Proposals will be
evaluated in accordance with the City's evaluation criteria based solely upon the proposal contents; therefore,
Respondents should carefully address each of the following proposal content categories.
Page 5 of 7 pages
Deadline: 4/22/2024 02:00 PM (CT)
HS-24-027

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