26-066 Design New Melle Sundust Preserve

LEGAL NOTICE
REQUEST FOR QUALIFICATIONS
26-066
For
Engineering and Design of Sundust Preserve at the Park at New Melle Lakes
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking Statement of Qualifications for Engineering and Design of
Sundust Preserve at the Park at New Melle Lakes (400 Foristell Road, New Melle, MO
63365). The County reserves the right to terminate the contract for reasons of violations by
the successful proposer of any term or condition of the contract by giving thirty (30) days
written notice stating the reasons therefore and giving the party ample time to remedy the
deficiencies.

INSTRUCTIONS
One original and one [1] signed copies of the statement of qualifications must be received in a
sealed envelope plainly marked RFQ 26-066 Engineering and Design of Sundust Preserve at
the Park at New Melle Lakes with the due date and time in the lower left corner of the envelope.
An authorized representative of the company/person submitting the statement of qualification
must sign it in blue ink.
Statements of Qualifications must be submitted to the St. Charles County Finance Department,
201 North Second Street Room 541 St. Charles MO 63301 prior to 04/09/2026 at 11:00 AM.
St. Charles County reserves the right to accept and/or reject any and all proposals.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
QUALIFICATION INQUIRIES
Any questions concerning this Request for Qualification must be submitted in writing to:
Lenore Faulkner, Purchasing Coordinator
St. Charles County - Finance Dept
201 North Second St., Suite 541
St. Charles, Missouri 63301
636 949-7900 Ext 3930
lefaulkner@sccmo.org
The RFQ number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 03/27/2026
Any question received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addendum
that are issued.
26-066
Engineering and Design of Sundust Preserve at the Park at New Melle Lakes (400 Foristell Road, New Melle, MO 63365
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Parks
_________________________________________
Name of Company or individual

Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled " Inquiries", concerning this request is prohibited. Representative shall include, but not
be limited to, all elected and appointed officials, and employees of St. Charles County and the
Agencies within St. Charles County.
Any Offeror engaging in such prohibited communications may be disqualified at the sole
discretion of St. Charles County.
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Engineering and Design of Sundust Preserve at the Park at New Melle Lakes (400 Foristell Road, New Melle, MO 63365
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Parks
_________________________________________
Name of Company or individual

TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all Qualifications.
All Qualifications will be considered final as submitted. No additions, deletions,
corrections, or adjustments will be accepted after the time of Qualification
opening. County reserves the right to make inquiries to Consultants submitting
qualifications to clarify its understanding of the Consultant's submittal.
The electronic version of this Request for Qualifications is available upon request.
The document was entered into WORD for Microsoft Windows. The Purchasing
Office does not guarantee the completeness and accuracy of any information
provided in the electronic version. Therefore, respondents are cautioned that the
hard copy of this Request for Qualifications on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on
the electronic version and that which is on the hard copy.
Consultants are required to clearly identify any deviations from the specifications
in this document.
An authorized officer of the company submitting the Qualification must
sign all Qualifications, in blue ink.
Consultants must submit one [1] signed hard copy of their Qualification.
Additionally, an electronic version of the Qualifications shall be included on a flash
drive with the submission.
St. Charles County will not award any contract to an individual or business having
any outstanding amounts due from a prior Contract or business relationship with the
County or who owes any amount(s) for delinquent Federal, State or Local taxes,
fees, and licenses.
Qualifications received after the designated time of the receipt of the sealed
Qualifications will be considered as "Non-Responsive", and "Void", and will not be
opened nor evaluated.
The successful Consultant is specifically denied the right of using in any form or
medium the names of St. Charles County or any division, department, or bureau of
St. Charles County for public advertising unless express written permission is
granted.
Award will be made to the Consultant with Qualifications which will best serve the
County. Award is dependent upon successful negotiation of price. If the parties fail
to agree on price, the County reserves the right to negotiate with the next most
qualified Consultant.
The Consultant agreed to execute a County provided non-disclosure agreement
at the time of contract execution. The contract language is provided in Exhibit A.
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Engineering and Design of Sundust Preserve at the Park at New Melle Lakes (400 Foristell Road, New Melle, MO 63365
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Parks
_________________________________________
Name of Company or individual

Insurance
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the
Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in an
amount of no less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the
following minimum amounts of automobile, general liability, and property damage insurance
coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County
beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor
shall provide for 30 days advance written notice of any material change. A Waiver of
Subrogation in favor of the County shall be endorsed on each of the policies. The required
insurance shall be primary insurance with respect to any other insurance or self-insurance
programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of any
work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not
less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided
by the Contract. Coverage to be written on a claims-made basis.
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Parks
_________________________________________
Name of Company or individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is
an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this proposal request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a proposal
solicitation response.
These documents will be kept on file. The notarized affidavit will remain current for one year from
the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-
Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Parks
_________________________________________
Name of Company or individual

Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
OPEN RECORDS
Any and all information contained in or submitted with the RFQ becomes a public record subject to
the Missouri Sunshine Law when a contract is executed or all proposals are rejected. If Proposer
believes that any information contained in or submitted with the proposal is protected by the Missouri
Sunshine Law, Proposer must clearly identify what information Proposer believes is so protected and
must also clearly identify the legal basis therefor.
.
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Engineering and Design of Sundust Preserve at the Park at New Melle Lakes (400 Foristell Road, New Melle, MO 63365
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Parks
_________________________________________
Name of Company or individual

Request for Qualifications
Engineering and Design of Sundust Preserve at the Park at New Melle Lakes
(400 Foristell Road, New Melle, MO 63365)
The St. Charles County Department of Parks and Recreation is advertising a Request for
Qualifications (RFQ) for design and engineering services to prepare construction bid documents
needed for the design and development of Sundust Preserve at the Park at New Melle Lakes.
The park is located at:
400 Foristell Road
New Melle, MO 63365
The scope of the Development MAY include but not be limited to the following:
Develop a design for a new entrance and parking area for two-way traffic off of Holt Road.
Evaluate location and complete design/development of shelter/shade structure.
Evaluate location and complete design/development of restroom structure.
Develop and Design a unique dog training/off leash experience based off of the property
transfer of ownership agreement.
Develop and design water access that may include dock/boardwalk.
Determine cost estimates for construction with the possibility of providing a phased
approach for development
Trail design and development.
Prepare the construction drawings and specifications necessary for bidding and
development.
Obtain all reviews, approvals and permits required for the proposed construction.
Assist County in construction bidding, selection of Contractors, and construction
administration and observation.
The selected Design Team should anticipate the need to evaluate the current plan, discuss and
recommend refinements to the proposed plan if needed, and prepare an updated design plan
document with detailed cost estimates for development. . Construction bid documents will need
to be developed to utilize for bidding and construction. See below for more detail outlining each
project.
Design Teams should submit their Professional Qualifications for review and consideration.
Items of special interest in the review of qualifications include demonstrated understanding of this
project and the performance of similar projects in the last 5 years involving the key personnel
proposed for this project. The Design Team's qualifications submitted for consideration should
include but not be limited to the following:
Professional Capabilities and Relevant Experience of the Design Team
Design Team Organization and approximate percentage of the project for each team
member.
Qualifications of Key Personnel
Current Workload/Capability to do the Work
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Parks
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Name of Company or individual

Project Understanding and Approach
Project Schedule
A short list of firms will be determined by a screening committee. Further steps in the selection
process may include interviews with the Design Team(s) and will be at the discretion of the
selection committee. Any evaluation criteria, weighing of criteria, or ranking is used only as a
tool to assist in selecting the most qualified Design Team for this project. General evaluation
criteria are as follows:
Experience and Technical Competence 40 points maximum
Capability and Capacity 30 points maximum
Past Record of Performance 30 points maximum
Deadline for proposals is 04/09/26
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Parks
_________________________________________
Name of Company or individual

Exception Sheet
If the item(s) and/or services proposed in the response to this RFQ is in any way different from that
contained in this proposal or proposal, the proposer is responsible to clearly identify all such
differences in the space provided below. Otherwise, it will be assumed that the proposer's offer is in
total compliance with all aspects of the proposal.
Below are the exceptions or differences to the stated specifications (attach additional sheets as
needed):
Date:
Signature:
Title:
Company:
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Parks
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Name of Company or individual