DESIGN AND ENGINEERING OF OPEN ACCESS FIBER TO THE PREMISES NETWORK
| Agency: | City of Hermiston |
|---|---|
| State: | Oregon |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 17, 2025 |
| Due Date: | Feb 6, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Title | Bid/RFP Closing Date | Bid/RFP Status | Files | View |
| DESIGN AND ENGINEERING OF OPEN ACCESS FIBER TO THE PREMISES NETWORK | 02/06/2026 - 2:00pm | Open - accepting bids and proposals | View Details |
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DESIGN AND ENGINEERING OF OPEN ACCESS FIBER TO THE PREMISES
NETWORK FOR THE CITIES OF HERMISTON AND UMATILLA, OREGON
REQUEST FOR PROPOSALS
DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT SERVICES
RELATED TO THE OPEN ACCESS FIBER TO THE PREMISES NETWORK TO BE
BUILT BY THE CITIES OF HERMISTON AND UMATILLA, OREGON
PROPOSAL DUE DATE AND TIME February 6, 2026, 2:00 P.M.
2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon
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Contents
1. INTRODUCTION .............................................................................................................................5
2. GENERAL........................................................................................................................................5
2.1 Schedule of Events...................................................................................................................5
2.2 Proposal Deadline....................................................................................................................5
2.3 Cost of Preparing Proposal ......................................................................................................5
2.4 Administrative Contact:...........................................................................................................5
2.5 Right to Retain .........................................................................................................................6
2.6 Right to Terminate...................................................................................................................6
3. SCOPE OF WORK ...........................................................................................................................7
3.1 High-level Design and Cost Estimate .......................................................................................7
3.2 Low-Level Network Design ......................................................................................................7
3.3 Construction Bid Package ........................................................................................................8
3.4 Permitting and Rights of Way..................................................................................................9
3.5 Management of Make Ready Process.....................................................................................9
3.6 Construction Management and Inspection.............................................................................9
3.7 Turnover Package - As-Builts and Splice Records..................................................................11
3.8 Additional or Revised Tasks Identified by Proposer..............................................................12
4. PROPOSAL REQUIREMENTS ........................................................................................................12
4.1 Cover Letter ...........................................................................................................................12
4.2 References .............................................................................................................................13
4.3 Statement of Proposer’s Qualifications................................................................................13
4.4 Project Plan............................................................................................................................14
4.3 Price Proposal ........................................................................................................................14
4.5 Certificate of Compliance ......................................................................................................15
4.6 Bidder/Proposer Residency Statement .................................................................................15
4.7 Certificate of Non-discrimination .........................................................................................15
5. SUBMISSION ................................................................................................................................15
5.1 Proposer Support...................................................................................................................16
6. EVALUATION................................................................................................................................16
6.1 Selection and Evaluation Process ..........................................................................................16
6.2 Proposal Validity Period ........................................................................................................17
6.3 Competency of Proposals......................................................................................................17
2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon
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6.4 Reservation in Evaluation ......................................................................................................17
6.8 Proposal Rejections ...............................................................................................................18
7. APPLICABLE STATUTES AND RULES.............................................................................................18
7.1 Communications During RFP Process....................................................................................18
7.2 Questions and Requests ........................................................................................................18
7.3 Addenda ................................................................................................................................19
Exhibit A – Certificate of Compliance ................................................................................................20
Exhibit B - Bidder/Proposer Residency Statement.............................................................................22
Exhibit C - Certificate of Non-Discrimination.....................................................................................23
Exhibit D - Insurance Requirements ..................................................................................................24
Exhibit E – RFP Response Checklist....................................................................................................26
2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon
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BACKGROUND
The cities of Hermiston and Umatilla, Oregon (the “Cities”) are in the process of developing a
publicly owned, open access, fiber to the premises (FTTP) network to serve their communities. The
FTTP network will be approximately 250 route miles total (about 90% aerial and 10%
underground) and will pass approximately 8,500 premises. It is anticipated the network will be
XGS-PON with a 1:32 split, installed primarily via strand and lash in the communications space on
existing utility poles, but the selected engineering firm will provide guidance on the final
conceptual design.
The Cities are requesting proposals from highly qualified engineering firms with direct experience
designing, engineering and managing the construction of FTTP networks. Through this Request for
Proposals (RFP) the Cities are seeking a contract with a qualified engineering firm to provide the
following services:
• Design, engineering, and preparation of construction bid package for FTTP network
• Cost estimates based on conceptual and low-level designs
• Services related to permitting and right of way access agreements
• Services related to pole attachment applications and access to poles and conduit
• Construction management and inspections
• Turnover package including as-builts and splice records
CONTACT
Interested bidders should submit their proposals to Nate Rivera at 180 NE 2nd St. Hermiston, OR
97838 no later than 2:00 p.m., February 6, 2026, via hand delivery, email, U.S. Postal Service,
FedEx or UPS.
Contact Nate Rivera for information regarding this process by email at
broadband@hermiston.gov or by phone at 541-667-5035. If proposers have questions
regarding this solicitation, questions shall be submitted in writing to Mr. Rivera. Responses to
questions will not be answered until after January 5, 2026 and all responses will be issued by
email.
2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon
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1. INTRODUCTION
The Cities are seeking proposals from highly qualified engineering firms with significant experience
designing, engineering and managing the construction of FTTP networks, particularly publicly
owned FTTP networks. Proposers must be capable of providing onsite fielding and construction
management services. Proposals should be prepared simply and economically, providing
straightforward and concise descriptions of Proposers’ capabilities to satisfy the requirements of
the RFP.
2. GENERAL
2.1 Schedule of Events
Request for Proposals Issued:
Deadline for Proposer’s written questions:
Final RFP amendment (answers to questions):
Deadline for Proposals:
Interview Finalists, if needed:
Vendor Selection (estimated):
December 17, 2025
January 7, 2026
January 14, 2026
February 6, 2026
February 20, 2026
March 10, 2026
The Schedule of Events is subject to change. The Cities will notify all Proposers if there are any
changes to the schedule.
2.2 Proposal Deadline
Proposals must be sent to the Administrative Contact via hand-delivery, email, or mail. Faxed
proposals will not be accepted. All proposals received after the date and time indicated above will
not be opened or considered. Emailed proposals are encouraged.
2.3 Cost of Preparing Proposal
The Cities will not pay any costs incurred by any Proposer in the submission or presentation
of a proposal, or in making the necessary studies for the preparation thereof.
2.4 Administrative Contact:
Contact: Nate Rivera
E-Mail: broadband@hermiston.gov
Mailing Address:
Nate Rivera
General Manager – Hermiston Energy Services
180 NE 2nd St. Hermiston, OR 97838
2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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