Design-Build Post-Frame Building North Wastewater Treatment Plant

HENDERSON WATER UTILITY
INVITATION FOR BIDS
and TECHNICAL SPECIFICATIONS
Design-Build Post-Frame Building
North Wastewater Treatment Plant
HENDERSON, KENTUCKY
June 2026

ADVERTISEMENT FOR BIDS
Design-Build Post-Frame Building
Description of Work: Henderson Water Utility (Owner) hereby gives notice that separate,
sealed bids will be received for the design and construction of a new 60' x 110' x 16' post-
frame building to be located at its North Wastewater Treatment Plant, 203 Drury Lane,
Henderson, KY 42420, Bid Reference 2026-02.
BID OPENING: Sealed Bids will be received until 1:30 p.m., Local Time on Wednesday, July
15, 2026, in the offices of Henderson Water Utility (HWU), 111 Fifth Street, Henderson,
Kentucky, 42420. After the official bid closing time, the Bids will be publicly opened and
read aloud.
BIDDING DOCUMENTS: Bidding Documents are on file for inspection and may be
obtained at the offices of HWU, at the address listed above, during regular business hours,
or access the HWU Bids Page at this link: www.hkywater.org/bids
Questions regarding the Bid Documents and Plans should be directed to Susan Bryant,
Procurement and Revenue Manger, at the address listed above, during regular business
hours. Telephone: 270.869.6609
LEGAL PROVISIONS: Bids shall include all required submittals as identified in the Bid
Documents.
BID REJECTION/ACCEPTANCE/WITHDRAWAL: The Owner reserves the right to reject
any and all Bids, waive informalities in bidding, or to accept the Bid or Bids which best serve
the interests of the Owner.
Bart Boles
General Manager
Henderson Water Utility

Table of Contents
NORTH WASTEWATER TREATMENT PLANT
DESIGN-BUILD POST-FRAME BUILDING
* Invitation to Bid, Solicitation Instructions and Conditions, Bid Form and List of Required
Attachments and Non-Collusive Bid Statement.
* Required Affidavit for Bidders, Offerors and Contractors Claiming Qualified Bidder
Status
* Required Affidavit for Bidders, Offerors and Contractors Claiming Resident Bidder
Status
* Statement Required Pursuant to KRS 45A.395.
* Technical Specifications
* Exhibit Drawings
* Fact Sheet - City of Henderson Contractor Licensing
Note: Items shown with Bold Underline in this Table of Contents must be completed in their
entirety in the bid submittal.

REQUEST FOR BIDS
The Henderson Water and Sewer Commission of the City of Henderson, Kentucky will receive sealed
competitive bids at its office at 111 Fifth Street, Henderson, Kentucky 42420, until 1:30 p.m. (CDT), on
Wednesday, July 15, 2026, at which time the bids will be opened and considered for the purchase of the
following:
FOR THE DESIGN AND CONSTRUCTION OF A 110' X 60' X 16' POST-FRAME BUILDING
TO BE LOCATED AT THE NORTH WASTEWATER TREATMENT PLANT
FOR THE
HENDERSON WATER UTILITY
REF# 2026-02
Specifications and Instructions to Bidders, and copies of plan sheets for this project may be obtained
from:
HWU website: www.hkywater.org/bids
HWU Administration Building: 111 Fifth Street, Henderson, KY 42420
The Water and Sewer Commission reserves the right to accept or reject any or all bids in whole or in part
and to waive informalities and/or technicalities in the bids. Conflicts of interest, gratuities and kickbacks
as defined and provided for in K.R.S. 45A.455 are absolutely prohibited.
Clarifications and Addenda will be posted on the HWU procurement web site as listed above.
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SOLICITATION INSTRUCTIONS AND CONDITIONS
1. DEFINITIONS:
As used herein:
a. The term "solicitation" includes the Invitation for Bid, Solicitation Instructions and Conditions,
Bid Form and Technical Specifications, and any Clarifications or Addenda issued by the Owner.
b. The term "offer" means "bid" or "proposal".
c. The term "Vendor" shall mean the party responsible for furnishing submittals, equipment,
accessories, controls, operation and maintenance manuals and training, startup services and
warranting the equipment as required in this Request for Bids. Prior to award of contract, a
potential Vendor may be referred to by the terms "Bidder" or "Offeror".
d. The term "Owner" shall mean the Henderson Water Utility (HWU), 111 Fifth Street, Henderson,
Kentucky, 42420.
e. The term "Engineer" refers to an individual employee of the Owner, acting as design engineer
or inspector for this project or procurement.
f. The term "Purchase Order" shall mean the document executed by the Vendor and the Owner
of which each of the following form a part: the Invitation for Bids; the Vendor's Proposal; and
the attached plans and technical specifications for the design and construction of a Post-Frame
Building prepared by HWU.
g. The term "Nonresident bidder" is defined by KRS 45A.494(3).
h. The term "Resident bidder" is defined by KRS 45A.494(2).
i. The term "Qualified bidder" means Kentucky Industries for the Blind, Incorporated; any
nonprofit corporation that furthers the purposes of KRS Chapter 163; or a qualified nonprofit
agency for individuals with severe disabilities as described in KRS 45A.465(3).
2. PREPARATION OF OFFERS
a. Offerors shall examine the drawings, specifications, schedule, and all instructions. Failure to do
so shall be at the offeror's risk.
b. Offers shall set forth full, accurate, and complete information as required by the solicitation.
Offers that contain an offeror's own special terms and conditions in conflict with the terms of
the solicitation or state statutes and regulations may be rejected.
c. Each offeror shall furnish the information required by the solicitation on the bid forms included
herein. The offeror shall sign the solicitation in ink and type or print in ink his name, firm,
address, telephone number, and date. Erasures or other changes shall be initiated in ink by the
person signing the offer. Approved electronic format may also be accepted.
d. Any explanation or statement which the offeror wishes to make concerning the bid shall be
written separately and independently of the proposal or bid, attached to the bid form, and
placed in the envelope with the bid. Any such statement or explanation must refer to the bid
submitted and shall also be signed by the offeror.
e. Unit price for each unit offered shall be shown and such price shall include packing and delivery
to HWU unless otherwise specified within the Bid Form and shall include startup and training
services where specified in the Technical Specifications. Fuel Surcharges and any other
miscellaneous charges should be included in the unit price. A total shall be entered in the
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amount column of the schedule for each item offered. In case of discrepancy between a unit
price and extended price, the unit price shall govern.
f. Cash discounts shall not be considered in making the award of the contract.
g. Trade discounts shall be deducted by the vendor in calculating the unit price quoted, unless
otherwise stated.
h. Offers for supplies or services other than those specified shall not be considered unless
authorized by the solicitation.
i. Proposal shall include guaranteed time schedules for submission of shop drawings after award
of the Purchase Order, and for shipment of equipment after receipt of approved shop drawings.
The award of the Purchase Order will be based on the quoted price and an acceptable shop
drawing and equipment delivery schedule.
j. Time, if stated as a number of days, shall include Saturdays, Sundays, and Holidays. One day is
24 hours; one week is 7 days; one month is 28 days.
3. OFFEROR CLARIFICATION - REQUEST AND RESPONSE
Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation
drawings, specifications, etc., shall be requested in writing to the HWU Procurement and Revenue
Manager, not less than five (5) calendar days prior to the bid opening date. Oral explanations or
instructions given before the award of the contract shall not be binding. Any information given to a
prospective vendor concerning a solicitation shall be furnished to all prospective vendors as an
amendment or clarification of the solicitation, if such information is necessary to vendors in submitting
offers on the solicitation, or if the lack of such information would be prejudicial to uninformed vendors.
4. ACKNOWLEDGEMENT OF ADDENDA TO SOLICITATIONS
Receipt of an addendum to a solicitation shall be acknowledged by the offeror. Acknowledgement shall
be received prior to the hour and date specified for receipt of offers or shall be shown in the appropriate
place on the Bid Form. Verbal acknowledgement shall not be accepted. Failure to acknowledge
addenda may cause the bid to be considered non-responsive.
5. PROTEST PROCEDURES
a. Protests prior to bid opening
Any protests, prior to bid opening must be submitted in writing and received by HWU at least
ten (10) calendar days prior to bid opening. This ten (10) calendar day deadline may be waived
by the HWU Procurement and Revenue Manager for good cause shown. The HWU
Procurement and Revenue Manager will issue a response to the protest no later than five (5)
calendar days after receipt of the protest. The response shall be in writing and set forth the
reasons for the response.
Upon receipt of a protest, the HWU Procurement and Revenue Manager will immediately
determine if the bid opening should be postponed. If the bid opening is postponed, HWU will
notify all prospective bidders who have been furnished a copy of the specifications that a
request for review has been received and that the bid opening is postponed. Upon issuance of
its response to the protest, HWU will issue an appropriate addendum rescheduling the bid
opening.
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b. Protests after bid opening
Protests after bid opening will be considered only as to issues which were not apparent before
bid opening. After bid opening no protests of specifications will be considered.
Any protest after bid opening, including a protest of contract award, must be submitted in
writing and received by HWU within five (5) calendar days of the action being protested. No
other form of protest will be considered. After the time for protest of contract award has
expired, these protest procedures will be considered to be inapplicable, and any disputes will
be resolved by HWU under contract provisions or other remedies, if available.
Protests submitted to HWU shall:
(a) Include the name and address of the protestor.
(b) Identify clearly the procurement under which the protest is being submitted.
(c) Identify the action being protested and provide sufficient detailed documentation to
support the protest action.
(d) Indicate the action, ruling or relief desired from HWU.
The HWU Procurement and Revenue Manager will review the protest and render his or her decision
in writing within five (5) calendar days of receipt of the protest, setting forth reasons for his or her
decision.
HWU is responsible, in accordance with good administrative practice and sound business judgment,
for the settlement of all contractual and administrative issues arising out of the procurement,
including protests, contract defaults, disputes or breaches. The decision of the HWU Procurement
and Revenue Manager as to protests shall be final and conclusive, unless, within five (5) calendar
days of the date a decision was rendered by the HWU Procurement and Revenue Manager, a written
appeal of the same is submitted by the bidder to the City of Henderson Water and Sewer
Commissioners. Any appeal to the Commissioners shall include:
(a) A statement of the grounds for review and any supporting documentation.
(b) A copy of the protest filed with HWU and a copy of the HWU Procurement and Revenue
Manager's decision.
If the appeal is submitted prior to award of a contract, HWU will not award until the matter is
resolved. If the contract has been awarded prior to the appeal, the contractor shall proceed
diligently with the performance of the contract.
6. SUBMISSION OF OFFERS
a. Offers and modifications thereof shall be enclosed in sealed envelopes and addressed to the
office specified in the solicitation. The offeror shall show the opening hour and date specified
in the solicitation, the solicitation number, and the name and address of the offeror on the face
of the envelope(s).
b. Telegraphic or facsimile offers shall not be considered unless authorized by the solicitation;
however, offers may be modified by telegraphic or facsimile notice, if such notice is received
prior to the hour and date specified for receipt. Telegraphic or facsimile modifications shall not
mention unit prices or total price; but shall only refer to percentage change or numerical change
(i.e., "reduce unit price of item 1 by $1.00").
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c. Samples of items, if required, shall be submitted within the time specified, and not unless
otherwise specified, at no expense to HWU. If not destroyed by testing, samples shall be
returned at the offeror's request and expense, unless otherwise specified by the solicitation.
Unless a request for their return is made within thirty (30) days of award of contract, all samples
shall become property of HWU.
7. MODIFICATION OR WITHDRAWAL OF OFFERS
Offers may be modified or withdrawn by written notice received prior to the exact hour and date
specified for receipt of offers. An offer may also be withdrawn in person by an offeror or his authorized
representative, if his identity is made known and he signs a receipt for the offer, but only if the
withdrawal is made prior to the exact hour and date set for receipt of offers.
8. LATE OFFERS AND MODIFICATIONS
Offers and modifications of offers received at the office designated in the solicitation after the exact
hour and date specified for receipt shall not be considered for an award of contract, UNLESS:
a. No bids are received other than the late bid; and
b. The needs of HWU are determined to preclude the re-solicitation of bids.
9. MULTIPLE AND ALTERNATE BIDS
Bidders shall submit one response only to the solicitation and shall not propose more than one price,
model, and brand for each bid item. Multiple or alternate bids offering more than one bid price in total
(or by line-item) shall be cause for rejection unless specifically called for in special provisions provided
elsewhere in the solicitation.
10. AWARD OF CONTRACT
a. It is the intent of HWU to award this contract to the vendor or vendors offering the lowest
evaluated bid price for products which meet the specifications set forth in this document. Any
and all anticipated costs for HWU to implement the project will be taken into consideration.
b. HWU reserves the right to reject any offers and to waive informalities and minor irregularities
in offers received. The award of this contract will be contingent upon funds being appropriated
for this purchase.
c. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the
Henderson Water and Sewer Commission and the Henderson Water Utility against any demand
for the use of any patented materials, process, article, or device, that may enter into the
manufacture, construction, or form a part of the work covered by either order or contract and
he further agrees to indemnify and save harmless the Henderson Water and Sewer Commission
and the Henderson Water Utility from suits or actions of every nature and description brought
against it, for on account of any injuries or damages received or sustained by any party or
parties, by or form any of the acts of the contractor, his servants, or agents.
d. The awarded contract shall agree to offer the prices and the terms and conditions offered
herein to any municipality, county or state government; public utility; non-profit hospital;
educational institute; special governmental agency; and non-profit corporation performing
governmental functions in Western Kentucky area who wish to participate in a cooperative
purchase program with Henderson Water Utility. Other agencies will be responsible for
entering into separate agreements with the Contract and for all payments thereunder.
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e. The bidder agrees to hold the proposed pricing for up to 90 days after bid proposal is opened,
or for such time as specified on the Bid Form, if different.
f. A written award mailed (or otherwise furnished) to the successful offeror within the time for
acceptance specified in the offer shall be deemed to result in a contract without further actions
by either party.
11. METHOD OF AWARD: BEST VALUE - RANKING APPROACH
The Owner intends to award a Contract to the Contractor whose bid, conforming to the BID FORM, is
the most advantageous on the basis of "best value" for all products, services, and requirements
contained herein. An evaluation committee or a designated individual will evaluate the information
provided by the Contractor in response to the established measurable criteria contained herein.
Measurable Criteria: Price 100 Points
TOTAL POINTS 100 Points
Each Contractor is responsible for submitting all relevant, factual and correct information with their Bid
to enable the evaluator(s) to afford each Contractor the maximum score based on the available data
submitted by the Contractor. The Contractor shall explicitly adhere to the BID FORM which contains
adequate space for the Contractor's pricing.
Bid Price (100 Points)
The bidder with the lowest Bid Price receives the maximum score. The bidder with the next lowest Price
receives points by dividing the lowest Price by the next lowest Price and multiplying that percentage by
the available points. For Example, 100 points is allocated to the lowest Price criteria for this
procurement, Bidder "A" bids $3.00 as the lowest bidder and receives the maximum 100 points ($3.00
/ $3.00 = 1.00 X 100 = 100). Assume Bidder "B" is next lowest bidder at $4.00, then "B" receives 75
points ($3.00 / $4.00 = .75 X 100 = 75).
Best Value scoring is subject to Reciprocal preference for Kentucky resident bidders and Preferences
for a Qualified Bidder or the Department of Corrections, Division of Prison Industries (KAR 200 5:410).
The Contractor is required to submit a complete copy of the "Required Affidavit for Bidders, Offerors,
and Contractors Claiming Resident Bidder Status" attached to the BID FORM.
12. KENTUCKY / INDIANA SALES AND USE TAXES
Sales of tangible personal property or services to HWU are not subject to state sales or use taxes.
Henderson Water Utility's Kentucky/Indiana sales tax exemption number will be provided to the
successful bidder(s).
Henderson Water Utilities sales tax exemption status may not be used by the Proposer to acquire
materials or supplies on a sales-tax-exempt basis. Any sales taxes or other taxes incurred by the
Proposer remain the responsibility of the Proposer. It is assumed that all such costs incurred by any
Proposer are included in his price.
13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
Any contracts or orders placed as a result of the offer shall be governed by the laws of the
Commonwealth of Kentucky. The rights and obligations of the parties thereto shall be determined in
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accordance with these laws. Any offer conditioned upon governance by the laws of a state other than
Kentucky shall not be considered.
Conflicts of interest, gratuities and kickbacks as defined and provided for in KRS 45A.455 are absolutely
prohibited. Bidder acknowledges and certifies by submission of his bid that all the provisions of KRS
45A.455 are complied with fully.
Contractor shall comply with all applicable federal, state, and local statutes, regulations, ordinances, or
other legal requirements which apply. Before commencing with the performance of any work under
this bid, the Contractor shall obtain all necessary permits and licenses as may be necessary. Before and
during the progress of work under this bid, the bidder shall give all notice and comply with all the laws,
ordinances, rules and regulations of every kind and nature now or hereafter in effect promulgated by
any Federal, State, County, or other Governmental Authority, relating to the performance of work under
this bid. If the bidder performs any work that is contrary to any such law, ordinance, rule, or regulation,
he shall bear all the costs arising therefrom.
A City of Henderson business license is required for all vendors servicing accounts within the City of
Henderson. The City of Henderson also requires Contractor Registration, and an info sheet on that
process is attached at the end of this booklet.
A Henderson County business license is required for all vendors servicing accounts at HWU locations
outside the City of Henderson but in Henderson County. Information regarding the business license can
be obtained by calling the business license office at 270-831-1200. Vendors will be allowed ten (10)
days after award of bid to submit a copy of their current business license(s) to the Procurement and Revenue
Manager.
14. CONFLICTS OF INTEREST - Gratuities and kickbacks - Use of confidential information (KRS 45A.455)
a. It shall be a breach of ethical standards for any employee with procurement authority to
participate directly in any proceeding or application; request for ruling or other determination;
claim or controversy; or other particular matter pertaining to any contract, or subcontract, and
any solicitation or proposal therefore, in which to his knowledge:
i. He, or any member of his immediate family has a financial interest therein; or
ii. A business or organization in which he or any member of his immediate family has a financial interest
as an officer, director, trustee, partner, or employee, is a party; or
iii. Any other person, business, or organization with whom he or any member of his immediate family
is negotiating or has an arrangement concerning prospective employment is a party. Direct or
indirect participation shall include but not be limited to involvement through decision, approval,
disapproval, recommendation, preparation of any part of a purchase request, influencing the content
of any specification or purchase standard, rendering of advice, investigation, auditing or in any other
advisory capacity.
b. It shall be a breach of ethical standards for any person to offer, give, or agree to give any
employee or former employee, or for any employee or former employee to solicit, demand,
accept, or agree to accept from another person, a gratuity or an offer of employment, in
connection with any decision, approval, disapproval, recommendation, preparation of any part
of a purchase request, influencing the content of any specification or purchase standard,
rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding
or application, request for ruling or other determination, claim or controversy, or other
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