Description FY26-27 Maintenance and Support for IBML ImageTracDS 1210 - Chicago

Agency: State Government of Illinois
State: Illinois
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
  • 561210 - Facilities Support Services
Posted Date: Mar 3, 2025
Due Date: Mar 11, 2025
Solicitation No: Bid Solicitation # 26-492DOR-ADMIN-B-46774
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description


Bid Solicitation: 26-492DOR-ADMIN-B-46774
Responses Due in 7 Days, 15 Hours, 47 Minutes
Header Information
Bid Number:
26-492DOR-ADMIN-B-46774
Description:
FY26-27 Maintenance and Support for IBML ImageTracDS 1210 - Chicago
Bid Opening Date:
03/11/2025 11:00:00 AM
Purchaser:
Shanetta Thomas
Organization:
REV - Revenue
Department:
ACCOUNTPROCESS492 - Account Processing
Location:
AO001 - Account Processing
Fiscal Year:
26
Type Code:
95 - Small Purchase
Allow Electronic Quote:
Yes

Alternate Id:

Required Date:
Available Date
:
03/03/2025 01:43:09 PM
Info Contact: Bid Type:
OPEN
Informal Bid Flag:

No
Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
FY26-27 Maintenance and Support for IBML ImageTracDS 1210 - Chicago Term: 07/01/2025 - 06/30/2027. Pursuant to CPO Notice 2023.12, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details please see the attachment titled Notice of Electronic Agency Submissions Only
Ship-to Address:
Department of Revenue
555 W. Monroe, 10th Floor
Chicago, IL 60661
US
Email: Rev.Procure@illinois.gov
Phone: (217)524-0034
Bill-to Address:
Attn: Procurement Division
101 W. Jefferson
MC 6-100
Springfield, IL 62702
US
Email: REV.Procure@illinois.gov
Phone: (217)524-0034
Print Format:

File Attachments:
IRS Pub 1075 - Exhibit 7 Contract Language~27.pdf
CPO Notice 2023.12 Electronic Submission~11.pdf
Small Business Set-Aside Subcontract Language~42.pdf
standard-illinois-certifications-v.23.1~8.docx
FY26-27 Maintenance and Support for IBML ImageTracDS 1210 Chicago Contract Term July 1 2025 to June 30 2027~2.docx

Form Attachments:
Required Quote Attachments

SPO Name:

Heather Crain

Is this a Small Business Set Aside Procurement?:

No

Is there a BEP/VBP Participation Goal? :

No

Link to Original Contract :
Item Information

Item # 3:

(

204

-
88

)



FY26 Contract Term: July 1, 2025 to June 30, 2026.// Vendor shall provide Full Service On-Site Maintenance & Software updates and Support by a Certified IBML reseller for the scanner provided and associated SofTrac software // Vendor shall provide four (4) quarterly on-site preventative maintenance inspections (PMI) and perform any necessary services and/or repairs to one (1) IBML ImageTracDS 1210 scanner with front and rear printers, and provide maintenance, enhancements, and upgrades to ImageTrac SoftTrac software and the associated servers located at the Illinois Department of Revenue, Chicago Operations Division, 555 W. Monroe Street, 11th Floor, Chicago, IL 60661. // Vendor to provide access to enhanced support website; and to include software upgrades to ImageTrac SoftTrac suite, and PCN notification. Vendor to notify Revenue on all available software enhancements and upgrades available. //Vendor must be a certified IBML seller or an authorized reseller of IBML products and all maintenance and support required to be performed by Certified IBML Technician. // Vendor is required to provide proof of their reseller agreement with IBML with their Bid response.

NIGP Code:
204-88
Scanners, Document: Handheld, Desktop and High Volume

Qty Unit Cost UOM Total Discount Amt. Total Cost

4.0




EA - Each








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




Item # 4:

(

204

-
88

)



FY27 Contract Term: July 1, 2026 to June 30, 2027.// Vendor shall provide Full Service On-Site Maintenance & Software updates and Support by a Certified IBML reseller for the scanner provided and associated SofTrac software // Vendor shall provide four (4) quarterly on-site preventative maintenance inspections (PMI) and perform any necessary services and/or repairs to one (1) IBML ImageTracDS 1210 scanner with front and rear printers, and provide maintenance, enhancements, and upgrades to ImageTrac SoftTrac software and the associated servers located at the Illinois Department of Revenue, Chicago Operations Division, 555 W. Monroe Street, 11th Floor, Chicago, IL 60661. // Vendor to provide access to enhanced support website; and to include software upgrades to ImageTrac SoftTrac suite, and PCN notification. Vendor to notify Revenue on all available software enhancements and upgrades available. //Vendor must be a certified IBML seller or an authorized reseller of IBML products and all maintenance and support required to be performed by Certified IBML Technician. // Vendor is required to provide proof of their reseller agreement with IBML with their Bid response.

NIGP Code:
204-88
Scanners, Document: Handheld, Desktop and High Volume

Qty Unit Cost UOM Total Discount Amt. Total Cost

4.0




EA - Each








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




Item # 5:


Vendor Notes: Invoices received prior to June 30, 2025 will be paid after July 1, 2025. Vendor quotation is required to be valid for 180 days from date of submission /In addition to the contract terms and conditions, the vendor/vendor's on-site technicians/consultants/supervisors/employees working at the agency are required to agree to the Federal Clause and Assurance to IRS Publications 1075 Exhibit 7 Safeguarding Contract Language. All documents accessible to the vendor are required to be handled in compliance under the Federal IRS 1075 Publication requirements. See Attachment "IRS Pub 1075 - Exhibit 7 Contract Language" for Vendor's handling of such documents.
Qty Unit Cost UOM Total Discount Amt. Total Cost

This item is narrative



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