Deschutes County Sheriff's Office: Sole Source Findings - Factory Parts and Service for Fleet Vehicles

Agency: County of Deschutes
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
  • 811111 - General Automotive Repair
Posted Date: Nov 5, 2025
Due Date: Dec 5, 2025
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Bid/RFP Due Date:
Friday, December 5, 2025 - 5:00pm

Bid/RFP Status:
Open - accepting bids and proposals

DESCHUTES COUNTY
SHERIFF'S OFFICE

Sole Source Findings - Factory Parts and Service for Fleet Vehicles

DETERMINATION THAT LITHIA CHRYSLER DODGE JEEP RAM OF BEND IS THE SOLE SOURCE FOR FACTORY PARTS AND SERVICE FOR FLEET VEHICLES.

ORS 279B.075 allows Deschutes County to award a contract without a competitive process when the goods are available from only one source. This document provides findings to support the conclusion that the County can contract with LITHIA CHRYSLER DODGE JEEP RAM OF BEND for FACTORY PARTS AND SERVICE FOR FLEET VEHICLES for the Deschutes County Sheriff's Office vehicle fleet.

If you have any questions regarding these Sole Source Findings, or the procedures under which the County is proceeding, please contact Deschutes County Procurement Manager, Heather Herauf, in writing at Heather.Herauf@deschutes.org .

Attachment Preview

DETERMINATION THAT LITHIA CHRYSLER DODGE JEEP RAM OF BEND IS
THE SOLE SOURCE FOR FACTORY PARTS AND SERVICE FOR FLEET
VEHICLES.
ORS 279B.075 allows Deschutes County to award a contract without a
competitive process when the goods are available from only one source. This
document provides findings to support the conclusion that the County can
contract with LITHIA CHRYSLER DODGE JEEP RAM OF BEND for FACTORY
PARTS AND SERVICE FOR FLEET VEHICLES. for the Deschutes County
Sheriff's Office vehicle fleet.
Findings
1. FACTORY PARTS AND SERVICE FOR FLEET VEHICLES.
2. [Check one:]
The efficient utilization of existing goods requires the acquisition of
compatible goods or services The Sheriff's Office fleet primarily
consists of Dodge and Ram vehicles. Maintaining these vehicles with
factory parts helps maintain the warranty and integrity of the vehicle.
Service work is also needed by the dealer when difficult repairs or
specialized tools are required. The closest dealer after Lithia
Chrysler Dodge Jeam Ram of Bend is Cottage Grove or Eugene,
Oregon both of which are over 95 miles away.
The goods or services required for the exchange of software or data
with other public or private agencies are available from only one source.
The goods or services are for use in a pilot or an experimental project.
describe pilot or experiment and length of project.
The goods or services are available from only one source. Describe
pilot or experiment and length of project.
3. The sole source was advertised on the County’s website on 11/5/25 and was
not contacted by any other contractor interested in providing these services.
4. The County is not aware of any other contractor able to provide the services
required.
5. LITHIA CHRYSLER DODGE JEEP RAM OF BEND therefore is the sole
source to provide FACTORY PARTS AND SERVICE FOR FLEET
VEHICLES. for the County.
These findings support the conclusion that the County can contract with LITHIA
CHRYSLER DODGE JEEP RAM OF BEND as sole source provider of
FACTORY PARTS AND SERVICE FOR FLEET VEHICLES..
[Include if taken to BOCC:] Adopted by the Board of County Commissioners
acting as the Local Contract Review Board on BOCC Date.
Form approved via Tyler ERP workflow.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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