Depository Services
| Agency: | Houston Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Posted Date: | Nov 24, 2024 |
| Due Date: | Feb 7, 2025 |
| Solicitation No: | 25-11-11 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
| Type | RFP |
| Status | Issued |
| Number | 25-11-11 (Depository Services) |
| Issue Date & Time | 11/22/2024 07:00:04 PM (CT) |
| Close Date & Time | 2/7/2025 02:00:00 PM (CT) |
| Question Cut Off Date | 1/15/2025 02:00:00 PM (CT) |
| Notes |
REQUEST FOR PROPOSALS (RFP)
INVITATION FOR VENDOR RESPONSE
Dear Vendor,
The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation").
In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education.
The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project.
The tentative term of this Project is from
July 1, 2025
,
through
June 30, 2027
, with
two (2) additional 2-year terms
, not to extend beyond
June 30, 2031
.
The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal.
Thank you in advance for your participation in this solicitation.
Sincerely,
Category Specialist Name: Alyssa Salazar
Email Address: Alyssa.Salazar@HoustonISD.org
Office Main Number: 713-556-6515
Direct Line:
713-556-4510
Purchasing Services Department
Houston Independent School District
Hattie Mae White Educational Support Center
4400 West 18th Street
Houston, TX 77092
Keep up with the latest news from HISD:
www.HoustonISD.org
|
| Name | Alyssa Salazar |
| Address |
4400 West 18th Street
Route 1 Houston, TX 77092-8501 USA |
| Phone | (713) 556-6515 |
| Fax | |
| Alyssa.Salazar@HoustonISD.org |
Bid Attachments
| File Name | Description | File Size |
|
||
| RFP Part I Scope of Work and Specific Conditions.pdf (please login to view this document) | RFP - Part I - Scope of Work (SOW) and Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab. | 382 KB |
| RFP Part II - HISD Standard Terms and Conditions (10.2.2024).pdf (please login to view this document) | RFP - AGREEMENT PART II - HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. | 369 KB |
| Outline of Submission.pdf (please login to view this document) | Outline of Submission. | 276 KB |
| Attachment A - Proposed Banking Fees.xlsx (please login to view this document) | Attachment A - Proposed Banking Fees: All fees required to provide the required services must be reflected on this Attachment. If different categories or new categories are needed please add the line item at the appropriate line. Upload the completed Excel file under the "Response Attachments" tab. | 25 KB |
| Attachment B - Merchant Service Fees.xlsx (please login to view this document) | Attachment B - Merchant Service Fees: All fees required to provide the required services must be reflected on this Attachment. If different categories or new categories are needed please add the line item at the appropriate line. Upload the completed Excel file under the "Response Attachments" tab. | 15 KB |
| VENDOR FORM Execution of Offer.pdf (please login to view this document) | VENDOR FORM - Execution of Offer (EOO): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Tab. | 263 KB |
| VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document) |
VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.
|
733 KB |
| VENDOR FORM A - MWBE Participation Plan.pdf (please login to view this document) | VENDOR FORM A - M/WBE Participation Plan: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects. | 328 KB |
| VENDOR FORM Certificate of Insurance.pdf (please login to view this document) | VENDOR FORM - Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab. | 851 KB |
| VENDOR FORM - HB 1295 - Certificate of Interested Parties.pdf (please login to view this document) | VENDOR FORM (HB 1295) - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number. | 884 KB |
| VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document) |
VENDOR FORM - IRS Form W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.
|
137 KB |
| VENDOR FORM Criminal History Background Check.pdf (please login to view this document) |
VENDOR FORM - Criminal History Background Certification: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.
|
239 KB |
| VENDOR FORM Reference Survey.pdf (please login to view this document) | VENDOR FORM - Reference Survey: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline. | 321 KB |
| VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document) |
NOT APPLICABLE FOR THIS SOLICITATION:
VENDOR FORM - HISD Fingerprint Appointment Registration: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services.
|
351 KB |
| VENDOR FORM - HISD Student Data Privacy Agreement_04.05.2024.pdf (please login to view this document) | NOT APPLICABLE FOR THIS SOLICITATION: VENDOR FORM - Texas Student Data Privacy Agreement (TX-SDPA): Vendors who will collect Personally Identifiable Information (PII) and/or student data as a requirement to fulfill their services in connection with this agreement must complete and sign this form and upload it under the 'Response Attachments' tab as part of their proposal. | 3.52 MB |
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